Parties
List legal names and roles of all organizations and individuals involved, including contact and legal entity identifiers where applicable.
Documenting intent creates an auditable record of decisions, reduces misunderstandings among stakeholders, and clarifies timing and conditional steps for later execution or contractual drafting.
Circulation typically includes approvers, legal counsel, finance, and any external advisers whose sign-off or input is required.
List legal names and roles of all organizations and individuals involved, including contact and legal entity identifiers where applicable.
Describe proposed activities or transactions with enough detail to distinguish intent from final contractual terms and to guide next steps.
State effective dates, critical milestones, and any deadlines for approvals or regulatory filings that affect the plan.
Include contingencies such as funding, regulatory clearances, board approvals, or third-party consents required before execution.
Provide high-level financial assumptions, budget ranges, funding sources, or pricing benchmarks tied to the intended actions.
Name the individuals or bodies authorized to approve the plan and specify whether board or shareholder approval is required.
| Field | Configuration |
|---|---|
| Signature field | Required; include signer role and date |
| Conditional sections | Show only when specific options are selected |
| Routing order | Sequential routing: legal → finance → executive |
| Authentication | Use email + optional SMS code for signer verification |
Match authentication strength and retention policies to the document’s legal sensitivity and any industry-specific requirements.
Within 2 weeks of decision to pursue activity
Allow 7–14 days for legal and finance review
Schedule at the next board meeting or special session
Coordinate with counsel for regulatory notice requirements
Once all conditions precedent are satisfied
Board or leadership documents initial approval intent.
Assess financial, legal, and operational preconditions.
Obtain required corporate or regulatory sign-offs.
Execute contracts or commence actions per plan.
The founder or CEO often signs to express corporate intent where bylaws grant authority. Confirm board delegations to ensure the signature binds the entity under corporate governance rules.
An officer or delegated representative may sign on behalf of the company only if a board resolution or power of attorney grants that authority; retention of delegation documents is recommended.
Optica recorded planned investment rounds and milestones to align internal approvals
A regional real estate firm used a Business Intentions Plan to outline acquisition criteria and timeline
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day free trial | Varies by plan | Varies by plan | Yes, limited | Yes, limited |
| Bulk Send | Yes | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |
| Envelope Cap | No cap | 100 envelopes/user/year | Varies | Varies | Varies |