Entity Details
Legal business name, DBA, entity type, and state of formation to match registration and tax records; supports identity verification and matching against public filings.
The form provides a single, consistent record of ownership and control that supports underwriting, tax reporting, anti‑money laundering checks, and contractual compliance. It minimizes disputes by capturing self‑declared data and a signed attestation from the reporting party.
The form is also used by compliance teams (AML/KYC), accountants preparing information returns, and in regulatory filings where ownership disclosure is required.
Legal business name, DBA, entity type, and state of formation to match registration and tax records; supports identity verification and matching against public filings.
List all owners and beneficial owners with exact ownership percentages and classes of interest to determine control, voting rights, and reporting thresholds.
Provide EIN or SSN as applicable and include completed W‑9 or other tax form references to avoid backup withholding and ensure accurate tax reporting.
A signed declaration where the signer affirms completeness and accuracy of the disclosed interests and accepts responsibility for false statements.
Attach certificate of formation, operating agreement excerpts, stock ledgers, or cap table exports that corroborate the declared ownership positions.
Record signature timestamp, signer identity, and delivery history so reviewers can verify when and how the form was executed and preserved.
| Field | Configuration |
|---|---|
| Entity Name | Required, single‑line text |
| Ownership Percentage | Numeric field with validation |
| Attach Cap Table | Required file upload |
| Signer Role | Owner, authorized officer |
Use platforms with encryption in transit and at rest and the ability to produce tamper‑evident signed copies to meet audit and regulatory requirements.
Often 3–10 business days after request
Compliance review usually 1–5 business days
Same‑day or 24‑hour turnaround for closing
Provide prior to year‑end reporting deadlines
Record should be uploaded within 7 business days
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | Yes, 7‑day trial | No | No | Yes, limited | Yes, limited |
| Bulk Send | Yes | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |