Business Intranet and Cybersecurity Policy Template

Business Intranet and Cybersecurity Policy Template

Company Name:     Effective Date:

Recitals

WHEREAS, the Company maintains an internal network and intranet systems (collectively, the "Intranet") and stores, processes, or transmits business data that is essential to its operations; and

WHEREAS, the Company has determined that formalized policies, controls, monitoring, and training regarding intranet use and cybersecurity are necessary to protect the confidentiality, integrity, and availability of Company information and systems; and

WHEREAS, the parties agree to adopt, implement, and maintain the policies and controls set forth in this Policy and to document obligations regarding scope, responsibilities, confidentiality, compliance, and enforcement.

Scope of Work

The Scope of Work below describes services, responsibilities, and deliverables associated with the development, implementation, operation, and maintenance of the Intranet and cybersecurity controls. Complete a detailed description of activities to be performed, deliverables, milestones, and acceptance criteria.

Payment Terms

Compensation for services under this Policy shall be as set forth below. Fees are payable in accordance with the schedule selected and are subject to the late fee and withholding provisions stated herein.

Term and Termination

This Policy is effective as of the Effective Date and shall continue for the term specified below unless earlier terminated in accordance with this section.

Term Start Date:     Term End Date (if any):

Either party may terminate for material breach that remains uncured after the notice period specified above, or immediately upon written notice for a verified security breach that creates significant risk to Company systems or data.

Intranet Usage and Access Controls

Authorized Use: Access to the Intranet is granted on a least-privilege basis. Users shall access only systems and data necessary to perform job duties. Access provisioning and deprovisioning must be documented.

Authentication and Password Policy

Passwords must meet minimum complexity and rotation requirements. Multi-factor authentication (MFA) is required for remote access and privileged accounts. Default credentials must be changed prior to production use.

I confirm that multi-factor authentication is required for remote and privileged access

Incident Response and Reporting

All suspected security incidents involving the Intranet or data shall be reported immediately to the Designated Security Officer. The Company will follow the incident response procedures set forth below, including containment, investigation, notification, remediation, and post-incident review.

Data Classification, Handling and Backup

Data must be classified (e.g., Public, Internal, Confidential, Restricted). Handling, transmission, and storage requirements shall correspond to classification. Backups must be performed regularly, encrypted in transit and at rest, and tested for restoration.

Monitoring, Auditing and Logging

Systems must implement logging and monitoring sufficient to detect unauthorized activity. Logs relevant to security incidents must be retained for the period required by law or Company policy and made available for audit.

Training and Awareness

All personnel with Intranet access must complete security awareness training at onboarding and periodic refresher training thereafter. Training content shall address phishing, password hygiene, data handling, and incident reporting.

Third-Party and Remote Access

Third-party vendors and remote users may be granted access only under written agreements that impose security requirements consistent with this Policy. Remote access shall be via secure, company-approved methods and must be logged.

I confirm that third-party access requires prior written approval and a security addendum

Security Assessments and Change Management

Regular vulnerability assessments and periodic penetration testing shall be performed. Changes to the Intranet or security configurations must follow documented change management procedures and obtain required approvals prior to deployment.

Confidentiality

Each party acknowledges that during the performance of this Policy it may receive Confidential Information of the other party. "Confidential Information" means non-public business, technical, or personal information disclosed in any form. Confidential Information does not include information that (a) is or becomes public through no breach of this Policy, (b) is rightfully received from a third party without restriction, or (c) is independently developed without use of the other's Confidential Information.

Each party shall: (i) restrict disclosure of Confidential Information to those employees, contractors, or agents with a need to know; (ii) use Confidential Information only for purposes of performing under this Policy; and (iii) implement reasonable administrative, physical, and technical safeguards at least as protective as those used to protect its own Confidential Information. These obligations survive termination for a period of three (3) years, except for trade secrets which shall be protected to the full extent permitted by law.

Compliance and Remedies

The parties shall comply with applicable laws and regulations governing data protection and cybersecurity. A breach of this Policy that results in unauthorized disclosure, loss, or compromise of data shall entitle the non-breaching party to seek injunctive relief, recovery of damages, and any other remedies available at law or equity.

Governing Law

This Policy and any dispute arising out of or relating to it shall be governed by and construed in accordance with the laws of the State of , without regard to conflict of law principles.

Entire Agreement

This Policy, together with any attached Scope of Work and appendices, constitutes the entire agreement between the parties with respect to the subject matter hereof and supersedes all prior and contemporaneous agreements, proposals, and communications, whether written or oral. Any amendment must be in writing and signed by authorized representatives of both parties.

Acknowledgment and Certification

By signing below, the undersigned certify that they are authorized to bind their respective party, that they have read and understand this Policy, and that they will comply with and enforce the requirements contained herein.

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