IP Inventory
A list describing each asset (patents, applications, copyrights, trade secrets, trademarks), including creator, date, jurisdiction, registration numbers where known, and any encumbrances or existing licenses.
Centralized IP documentation clarifies ownership, supports investor diligence, preserves priority dates, and reduces the risk of unenforceable rights.
Organizational roles and external parties often collaborate to create and approve IP documentation.
Clear role assignments speed review and reduce downstream chain-of-title disputes during investments or M&A.
In-house or external counsel reviews legal language, confirms chain-of-title, advises on recordation with the USPTO or U.S. Copyright Office, and prepares supporting exhibits that describe the work and contributors.
A company officer or delegated signatory (CEO, CFO, corporate secretary) confirms corporate authority, executes assignment or license clauses, and ensures necessary corporate approvals are recorded in board minutes or resolutions.
A list describing each asset (patents, applications, copyrights, trade secrets, trademarks), including creator, date, jurisdiction, registration numbers where known, and any encumbrances or existing licenses.
Clear language that assigns present and future rights, covering inventions, improvements, and moral rights where applicable, and specifying consideration and effective date of transfer.
When licenses are included, specify grant scope, exclusivity, royalty terms, sublicensing rights, territory, and duration to avoid ambiguity in downstream exploitation.
Non-disclosure provisions to protect trade secrets and sensitive technical details, including permitted disclosures, return/destruction obligations, and survival periods after termination.
Statements that the signer has authority to act for the entity, plus corporate approval evidence such as board resolutions or officer certificates when needed for recordation.
Procedures and forms for recording assignments with registries (e.g., USPTO, U.S. Copyright Office), including required cover sheets, fees, and timing recommendations.
| Field | Configuration |
|---|---|
| Authentication | Email link, SMS code, or KBA as required for identity assurance. |
| Bulk Send | Use for multiple signers or parallel execution when permitted. |
| Templates | Create reusable assignment and license templates for consistency. |
| Audit Trail | Ensure timestamps, IP, and action history are recorded for evidence. |
Confirm platform compatibility, eSignature evidence, and file formats before execution.
Match platform capabilities to recordation rules and internal audit needs; confirm retention and export options before finalizing.
Allow 7–14 business days for legal and technical review.
Set signer turnaround within 14 days to avoid stale exhibits.
File non-provisional patent within 12 months of provisional application.
Record assignments promptly after execution to improve public chain-of-title.
Preserve originals from the effective date through retention period.
Assemble IP list and draft assignment exhibits for review.
Counsel confirms scope, consideration, and corporate approvals.
Authorized signers complete signature blocks and dates.
Submit assignment to registries and archive confirmation receipts.
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day free trial | Varies by vendor | Varies by vendor | Varies by vendor | Varies by vendor |
| Bulk Send | Yes | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |
| Envelope Cap | No envelope cap | 100 envelopes/user/year | Depends on plan | Depends on plan | Depends on plan |
Optica standardized IP assignment forms across investments to reduce review time.
Xerox integrated assignment documentation with their ERP to automate record retention.