Entity Identification
Legal entity name, DBA names, jurisdiction of formation, and business type to establish the organization's legal identity for contracts and filings.
A complete Business LDI Document reduces ambiguity in agreements, supports accurate regulatory filings, and documents authority for decisions. It helps prevent processing delays, limits disputes over signatory authority, and provides an auditable record for internal controls and external review.
Teams that commonly prepare the Business LDI Document include legal, finance, compliance, and contracting specialists who need a reliable record of business identity and signing authority.
Having clear roles for preparation, review, and retention reduces the risk of missing or conflicting information during downstream processes.
Operates at a small-cap investment firm and uses standardized LDI records to accelerate onboarding of portfolio companies and to ensure that authorized signers are correctly identified for subscription and transfer documents.
Manages integrations between enterprise ERP and signing platforms; relies on consistent LDI fields so automated systems can match vendor records and reduce reconciliation errors across billing and tax reporting.
Legal entity name, DBA names, jurisdiction of formation, and business type to establish the organization's legal identity for contracts and filings.
Employer Identification Number (EIN), state tax IDs, and bank remittance information used for tax reporting and payments.
Names, titles, and signature blocks for individuals authorized to bind the organization, plus specimen signature or verification method.
Effective date, term or duration, and any conditional start dates that determine when obligations begin.
Clear description of what the document authorizes or discloses, including limits on data sharing and permitted recipients.
Exhibits such as corporate resolutions, certificate of good standing, W-9, or power of attorney that substantiate authority or identity.
| Field | Configuration |
|---|---|
| Signer Order | Sequential or parallel signing depending on internal approval needs |
| Authentication | Email link plus optional SMS or KBA for high-assurance signers |
| Required Fields | Mark entity name, EIN, and signature blocks as required |
| Attachments | Attach corporate resolutions, W-9, or certificates as supporting files |
Ensure the signing platform supports secure authentication, audit trails, and the file formats your organization uses.
Choose a platform that meets your required compliance standards and integrates with document storage or business systems to preserve workflow continuity.
Collect government-issued ID and any corporate authorization documents before the session.
Arrange in-person or RON session and confirm availability of required witnesses.
For remote notarization, follow identity-proofing and audio-video recording requirements.
Witnesses observe signing and provide signatures or acknowledgements as required.
Notary completes certificate and records journal entry per state rules.
Add signed document and notary certificate to records management system.
Provide executed copies to signers and relevant internal teams.
Store audio-video or notary journal per retention requirements.
No specific IRS submission deadline — provide W-9 when requested by a payer.
Form 1099-NEC to recipients and IRS due Jan 31 each year (IRS deadline).
Individual and corporate tax filing deadlines apply (e.g., Form 1040 due April 15).
Retain I-9 for 3 years after hire or 1 year after termination, whichever is later (8 CFR §274a.2).
When consent is required under ESIGN for consumer-facing records, provide disclosure before electronic execution (15 U.S.C. §7001).
Prepare initial draft with all required fields populated and attachments attached.
Legal and finance confirm authority, tax information, and required disclosures.
Signatures collected, notarization or witness steps completed if applicable.
Store executed copy in records system and apply retention policy.
Optica standardized LDI entries across portfolio companies to speed onboarding.
Xerox integrated LDI templates with its ERP to auto-populate vendor records.
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | Yes, 7-day trial | Varies | Varies | Varies | Varies |
| Bulk Send | Yes | Yes | Yes | Yes | Varies |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| Envelope Cap | No envelope cap | 100 envelopes/user/year | Varies | Varies | Varies |