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Business Likeness Agreement

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BUSINESS LIKENESS AGREEMENT

This Business Likeness Agreement ("Agreement") is entered into as of Effective Date: by and between Business Name: with principal place of business at ("Business"), and Licensee Name: with principal place of business at ("Licensee"). Business and Licensee are each a "Party" and together the "Parties."

WHEREAS

WHEREAS, Business owns and controls certain business identifiers, trade dress, logos, imagery and other indicia of identity, collectively referred to herein as the "Business Likeness";

WHEREAS, Licensee desires to obtain a limited license to use the Business Likeness in connection with Licensee's promotional, marketing and commercial materials as set forth in this Agreement, and Business is willing to grant such license on the terms and conditions contained herein; and

WHEREAS, the Parties intend that any use of the Business Likeness will preserve Business's goodwill, trademark rights and reputation and will be subject to quality controls and restrictions described below.

SCOPE OF WORK

Permitted Uses: Licensee shall have a non-exclusive/non-transferable (select) Exclusive Non-Exclusive license to reproduce and display the Business Likeness solely for the Permitted Uses described above and subject to the restrictions and quality control provisions in this Agreement. Territory for permitted use:

LICENSE GRANT AND RESTRICTIONS

1. Grant: Business grants to Licensee a limited, revocable (subject to Section Termination), non-transferable license to use the Business Likeness only as expressly authorized by this Agreement. Licensee shall not use the Business Likeness in any manner that disparages Business or that is inconsistent with Business's branding standards.

2. Restrictions: Licensee shall not (a) alter the Business Likeness without prior written approval; (b) use the Business Likeness in connection with illegal, defamatory, obscene, or adult-oriented content; or (c) adopt confusingly similar marks or trade dress. All approvals are subject to Business's written quality control standards.

PAYMENT TERMS

Any undisputed past-due amounts shall incur interest at the rate of compounded monthly, and Licensee shall pay reasonable costs of collection, including attorneys' fees.

TERM AND TERMINATION

Effective Date: Termination Date:

Either Party may terminate this Agreement for material breach if the breaching Party fails to cure such breach within days after written notice. Business may immediately suspend Licensee's use of the Business Likeness upon written notice if Licensee's use poses an imminent risk to Business's reputation or intellectual property rights.

CONFIDENTIALITY

Each Party agrees to hold Confidential Information of the other Party in strict confidence and to use such information only to perform its obligations under this Agreement. "Confidential Information" includes non-public business, financial and marketing information and any non-public materials related to the Business Likeness; Confidential Information does not include information that is or becomes publicly available through no breach of this Agreement, independently developed by the recipient, or received rightfully from a third party without restriction.

REPRESENTATIONS, WARRANTIES AND INDEMNIFICATION

Each Party represents and warrants that it has the full right and authority to enter into this Agreement and to perform its obligations. Business represents that it holds the rights necessary to grant the license herein. Licensee shall indemnify, defend and hold harmless Business and its affiliates from any claims, liabilities, losses or expenses arising out of Licensee's misuse of the Business Likeness or breach of this Agreement, except to the extent caused by Business's gross negligence or willful misconduct.

GOVERNING LAW

This Agreement shall be governed by and construed in accordance with the laws of the State of without regard to principles of conflicts of law. The Parties submit to the exclusive jurisdiction of the courts located in that State for any dispute arising out of or relating to this Agreement.

ENTIRE AGREEMENT

This Agreement, including any exhibits and written schedules expressly incorporated herein, constitutes the entire agreement between the Parties with respect to the subject matter hereof and supersedes all prior and contemporaneous agreements, understandings and communications, whether written or oral. Any modification to this Agreement must be in writing and signed by authorized representatives of both Parties.

NOTICES

MISCELLANEOUS

If any provision of this Agreement is held invalid or unenforceable, the remainder of the Agreement will remain in full force and effect. Neither Party may assign its rights under this Agreement without the prior written consent of the other Party, except to an affiliate or in connection with a merger, sale of substantially all assets or change of control where the assignee agrees in writing to assume all obligations hereunder.

Business (Print Name):

By:

Date:

Licensee (Print Name):

By:

Date:

Enter text✕

What a Business Likeness Agreement Is and when it’s used

A Business Likeness Agreement documents how one party may use another entity's name, brand elements, trade dress, or likeness in commercial contexts. Typical provisions define permitted uses, duration, territorial limits, approval processes, attribution requirements, and payment or consideration. It clarifies ownership, limits liability, and sets quality-control standards so the likeness is not used in a way that harms reputation or breaches third-party rights. The agreement may also address indemnity, insurance, termination, and recordkeeping for auditing and compliance.

Why a clear Business Likeness Agreement matters

A precise agreement reduces disputes by setting clear permissions, approval workflows, and limits on use. It protects intellectual property rights, limits reputational and financial exposure, and documents consideration and termination conditions for regulatory and tax review.

Why a clear Business Likeness Agreement matters

Who typically completes a Business Likeness Agreement

Organizations that license logos, spokesperson likenesses, or co-branding use these agreements to govern rights and remedies.

  • Marketing and Brand Teams: Use the agreement to authorize promotional uses while preserving brand standards and approval rights.
  • Legal and Contracts Departments: Draft and review clauses for IP ownership, indemnity, and compliance with advertising law.
  • Vendors and Partners: Sign to obtain limited rights to use names, photos, or trademarks for campaigns or product packaging.

Parties named in the agreement should confirm signatory authority and include supporting documentation of rights and identities.

Typical signatories and their roles

Company Officer

An authorized officer or corporate designee signs for the licensor to grant usage rights. The signer should have board authorization for trademark or publicity rights transfers and be listed in corporate records.

Authorized Agent

An agent, manager, or talent representative may sign for an individual or entity when a valid power of attorney or representation agreement is in place; include documentation of that authority.

Core elements to include in a professional agreement

Include provisions that plainly state scope, approval, compensation, duration, termination, and remedies. Clear definitions and exhibit schedules reduce ambiguity and enforcement risk.

Scope

Define exactly which marks, images, or likenesses are covered, allowed channels of use, and prohibited uses to prevent overbroad interpretation.

Approval Process

Specify review timelines, sample submission requirements, number of allowed revisions, and a mechanism for written approval before public use.

Compensation

State fixed fees, royalties, barter terms, expense reimbursement, payment schedule, and tax withholding responsibilities if any.

Term and Territory

Set an explicit start and end date and a defined geographic area; include renewal terms or automatic expiration language.

Representations and Warranties

Each party warrants ownership or authority to license rights, absence of conflicting agreements, and right to clear third-party claims.

Termination & Remedies

Include breach remedies, cure periods, injunctive relief, return/destruction of materials, and indemnity for IP or privacy claims.

Minimum compliance and security data points to document

Transit encryption: TLS 1.2/1.3
Data at rest: AES-256 encryption
Audit trail: Timestamped, IP-stamped logs
Regulatory fit: ESIGN and UETA compliance
Healthcare: HIPAA (BAA required)
Validation: 21 CFR Part 11 available

Step-by-step: completing a Business Likeness Agreement

Follow a consistent order: identify parties, describe the likeness, set permissions and limits, agree compensation, and finalize execution and recordkeeping.

  • 01
    Identify parties: Enter full legal names and contact details for each party.
  • 02
    Describe likeness: Attach images or exhibit references and describe permitted uses.
  • 03
    Set terms: Define term, territory, approval mechanics, and termination rights.
  • 04
    Execute: Obtain signatures, dates, and any notarization or witness statements required.

How online completion and review typically flow

A digital workflow speeds review while preserving an evidentiary audit trail; include steps for approval, revision, signing, and distribution.

  • Upload: Sender uploads the agreement and attaches exhibits.
  • Place fields: Define signature, initial, date, and approval fields.
  • Send: Distribute via email link or secure signing portal.
  • Complete: Signers authenticate, sign, and receive copies with audit trails.

Recommended digital workflow settings for consistent processing

Configure a template, signer order, authentication level, and integrations to reduce manual work and support audits.

Field Configuration
Signature Type Simple e-signature or digital certificate
Authentication Email link, optional SMS code, or KBA
Templates Save reusable templates with required exhibits
Integrations Connect to CRM, cloud storage, or contract repository

File formats and integration considerations for e-submission

Choose a platform that supports common file types and integrates with your document lifecycle tools.

  • File formats: PDF, DOCX, and HTML supported
  • Integrations: Salesforce, NetSuite, Google Workspace
  • Storage: Box, Procore, AWS, Egnyte

Ensure the chosen provider can export tamper-evident PDFs, capture audit trails, and offer required authentication levels for your use case.

Key timing and filing deadlines to consider

Timeframes vary by document type and related tax or regulatory reporting obligations; some items have immediate effect upon signature.

W-9 timing:

Provide upon payer request; required to avoid backup withholding.

1099-NEC deadline:

File and furnish by Jan 31 each year (recipient and IRS).

Contract effective date:

Use MM/DD/YYYY to avoid ambiguity at execution.

Record retention:

Retain according to statute (see retention timeline section).

Notices and termination:

Observe any notice periods set in contract to effect termination.

Typical lifecycle milestones for a Business Likeness Agreement

Track milestones to ensure approvals, execution, and compliance steps occur on schedule.

01

Request & Draft

Initiate request, draft agreement, and attach exhibits for review.

02

Internal Approval

Obtain brand and legal signoff before external distribution.

03

External Review

Send to counterparty, collect edits, and finalize terms.

04

Execution & Retention

Complete signatures, capture audit trail, and store final records securely.

Common mistakes to avoid when preparing the agreement

  • Vague scope language that fails to specify exact assets and permitted channels can lead to disputes and unintended usage.
  • Using informal or unsigned exhibits—attachments not properly incorporated by reference may not carry legal effect.
  • Mismatched party names or missing authority documentation can render signature validity questionable during enforcement.
  • Failing to require approvals or samples before public use risks brand misuse and regulatory exposure.

Practical risks and potential legal consequences

Invalid Authorization: Contract unenforceable
Privacy Violation: HIPAA or publicity claims
Trademark Infringement: Cease-and-desist or injunction
Tax Exposure: Withholding/responsibility for payments
Breach Damages: Monetary remedies and attorneys' fees
Reputational Harm: Loss of customer trust

Vendor pricing snapshot for eSignature support (signNow listed first)

Compare starting prices and key capabilities across common eSignature providers. Confirm plan details directly with vendors for enterprise features and add-ons.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial Yes, 7-day free trial Varies by vendor Varies by vendor Varies by vendor Varies by vendor
Bulk Send Yes (Business Premium) Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes (BAA available) Yes Yes No No

Frequently asked questions about execution and validity

Answers focus on common execution, authentication, and storage questions to help you avoid common pitfalls and ensure enforceability.


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