Who is authorized to sign this form?

An officer, director, managing member, or other person authorized in corporate or LLC formation documents should sign. Check your articles, operating agreement, or corporate resolution to confirm signer authority and avoid rejected filings.

Do I need a notarized signature?

Some state filings or license amendments require notarized signatures; others accept a plain signed statement. Confirm with the receiving agency before using electronic signatures if notarization is commonly required.

Can the form be signed electronically?

Electronic signatures are generally valid under ESIGN and state UETA statutes for business address updates unless the receiving agency specifically requires a wet or notarized signature; verify agency submission rules beforehand.

What supporting documents should I attach?

Common attachments include a lease or deed, amended operating agreement or corporate resolution, and any updated business licenses. Some agencies accept the form alone, while others require documentary proof of the new location.

How long until records are updated?

Processing times vary by agency and filing method; electronic submissions are often faster, but expect administrative processing windows that can range from days to several weeks depending on volume and agency procedures.

What if I need to correct the filed form?

Contact the agency that received the filing immediately. Some jurisdictions allow amendment filings; others require a new submission. Keep copies of communications and corrected documents for your records.

Electronic Signature
Templates
Miscellaneous
Business Location Change Form

Business Location Change Form

This template is fully customizable. Edit the text, fill out the fields, and send it for signature. Give it a try!

BUSINESS LOCATION CHANGE AGREEMENT

This Business Location Change Agreement (the Agreement) is entered into as of Effective Date: by and between Business Name: and Receiving Party Name: .

WHEREAS

WHEREAS, the Business currently conducts operations at Current Business Address: ; and

WHEREAS, the Business intends to relocate operations to New Business Address: effective on or about Relocation Date: ; and

WHEREAS, the Parties wish to allocate responsibilities, costs, and notice obligations associated with the move and to memorialize certain operational and compliance obligations in connection with the Business Location Change.

SCOPE OF WORK

The Business shall perform or cause to be performed the relocation activities described below. The Parties acknowledge that the scope may include packing, transportation, installation, utility transfers, signage changes, permits and inspections, and notification to vendors and customers.

Detailed Scope and Responsibilities

PAYMENT TERMS

The Parties agree the cost allocation for the relocation will be as set forth below. All amounts are stated in U.S. dollars unless otherwise indicated.

Estimated Total Cost Payment Schedule Deposit Amount (if any) Late Payment Fee

TERM AND TERMINATION

This Agreement shall commence on Commencement Date: and shall remain in effect through Termination Date: , unless earlier terminated in accordance with this Section.

Termination Notice Period

Either Party may terminate this Agreement for material breach by the other Party if such breach remains uncured for the foregoing notice period following written notice. Termination shall not relieve either Party of obligations incurred prior to the effective date of termination.

CONFIDENTIALITY

Each Party shall maintain in confidence all non-public information disclosed by the other Party in connection with the relocation, including but not limited to customer data, financial information, proprietary processes, and security protocols. Such information shall not be disclosed to any third party except as required by law or as necessary to perform the relocation, in which case the disclosing Party shall ensure equivalent confidentiality obligations. This obligation shall survive termination of this Agreement for a period of three (3) years.

PERMITS, COMPLIANCE, AND INSURANCE

Each Party is responsible for obtaining and maintaining any permits, licenses, approvals, or inspections required by applicable law for its respective obligations under this Agreement. The moving Party shall maintain insurance coverage sufficient to cover property and liability risks arising from the relocation and shall provide evidence of such insurance upon request.

Party Responsible for Permits

NOTICES

All notices required or permitted under this Agreement shall be in writing and delivered to the addresses below by certified mail, nationally recognized courier, or hand delivery.

Business Notice Address Receiving Party Notice Address

GOVERNING LAW

This Agreement shall be governed by and construed in accordance with the laws of the State of without regard to conflict of laws principles.

INDEMNIFICATION

Each Party shall indemnify, defend and hold harmless the other Party from and against any and all claims, losses, liabilities, damages, costs and expenses (including reasonable attorneys' fees) arising out of the indemnifying Party's negligence, willful misconduct, or breach of this Agreement in connection with the relocation.

ENTIRE AGREEMENT

This Agreement, together with any attachments or schedules executed by the Parties, constitutes the entire agreement between the Parties with respect to the subject matter hereof and supersedes all prior and contemporaneous agreements and understandings, whether oral or written. No amendment shall be effective unless in writing and executed by both Parties.

ADDITIONAL TERMS

Attachments, Special Conditions, or Additional Instructions

Business Representative:

By:

Date:

Receiving Party Representative:

By:

Date:

What the Business Location Change Form Is and when it’s used

A Business Location Change Form notifies government agencies, vendors, customers, and partners that a company has moved or changed its primary place of business. It records the old and new addresses, effective date, and authorized signer, and it triggers updates to tax records, licensing, permits, and service accounts. Organizations use this form to reduce mail misrouting, maintain regulatory compliance, and ensure invoices, notices, and legal service reach the correct location.

Why filing an accurate Business Location Change Form matters

An accurate change-of-location filing preserves legal rights, keeps tax and licensing records current, and prevents administrative fines or service interruptions. Electronic filing and signatures are generally valid under U.S. law (ESIGN and state UETA statutes) except for narrow statutory exceptions such as certain wills or court filings.

Who completes and receives the Business Location Change Form

Assign clear responsibilities for preparation, filing, and internal distribution to avoid overlooked updates.

Business owner or officer responsible for corporate records — prepares the form and confirms the effective date and signatures.
Registered agent or legal representative — files updates with the Secretary of State and receives legal notices at the new address.
Accounting and tax contacts — update payroll, IRS correspondence, vendor payments, and banking records to the new address.

Core parts to include in a professional Business Location Change Form

A complete form clearly identifies the legal entity, specifies both old and new addresses, states the effective date, records the reason or type of move, lists authorized signers, and collects any required attachments such as updated licenses or lease documents.

Entity Details

Legal business name, DBA if applicable, employer identification number, and state of formation; these identify the filer for agency matching and avoid misapplied records.

Old Address

Full prior street address including suite or unit, city, state, and ZIP — necessary to link historical filings and certificates to the prior location.

New Address

Complete new physical address where business operations will occur; specify mailing address if different and note any delivery restrictions.

Effective Date

Clearly state the date the move is effective using MM/DD/YYYY format to establish cutoffs for taxes, permits, and contractual notices.

Authorized Signer

Name, title, printed name, signature, and date for the individual authorized to bind the business; include contact phone and email for follow-up.

Supporting Documents

Attach lease, deed, business license, or amended operating agreement where required; some agencies accept the form only with documentary proof.

Essential fields to collect on the form

Business Name: Legal entity name

EIN / Tax ID: Employer identification number

Old Address: Street, city, state, ZIP

New Address: Street, city, state, ZIP

Effective Date: MM/DD/YYYY

Authorized Signer: Name, title, signature

Step-by-step: completing the Business Location Change Form

Follow these sequential steps to complete the form correctly and minimize follow-up requests.

01

Gather records: Collect EIN, formation documents, license numbers, and lease or deed information.
02

Fill entity data: Enter legal name, EIN, and formation state exactly as registered.
03

Record addresses: Enter old and new street addresses and check mailing vs physical address fields.
04

Sign and date: Authorized signer signs using permitted method; add contact details for validation.

How to set up an online workflow for the change form

Configure a repeatable digital workflow to collect signatures, route for review, and transmit filed notices to agencies and vendors.

Field	Configuration
Signature Method	Email link with optional SMS code
Required Attachments	Lease, deed, license PDFs
Routing Rules	Legal → Accounting → Registered agent
Retention	Store signed PDF and audit trail

Where to send the completed Business Location Change Form

Identify the primary destinations for the completed form to ensure regulatory and commercial records are updated.

Secretary of State: File if state law requires an official address update for registered entities.
IRS and State Tax Agency: Provide updates to tax agencies to avoid misdirected notices and correct tax accounts.
Vendors and Banks: Send updated billing and mailing addresses to payroll, bank, and supplier accounts.
Employees and Customers: Notify internal teams and key customers to maintain deliveries and legal notices.

Digital distribution and eSignature requirements

Confirm agency acceptance of electronic submissions before relying on e-signatures for regulated filings.

Document Formats: PDF, DOCX accepted by most agencies
Authentication: Email link, SMS code, or advanced ID as needed
Integrations: CRM and cloud storage for automated routing

Timing and typical deadlines to consider

Some updates should happen immediately; others align with your next filing cycle. Missing time-sensitive updates can affect tax notices and licensing.

Immediate Notifications:

Update vendors, insurers, and banks as soon as the move is effective to avoid misdirected mail.

Tax Accounts:

Notify federal and state tax agencies promptly and update address on the next return or appropriate form.

Business Licenses:

Amend local and state licenses before operations begin if required by the issuing agency.

Registered Agent:

Update registered agent records promptly to ensure legal service and official notices are received.

Vendor Contracts:

Renegotiate or amend contracts where location-specific terms or service areas apply before the effective date.

Common errors to avoid when preparing the form

Using an informal or trade name instead of the exact legal entity name leads to mismatched records and processing delays.
Failing to provide the full street address, suite number, or ZIP code can cause returned mail and missed legal notices.
Omitting the authorized signer’s printed name, title, or contact information can invalidate the filing or trigger verification requests.
Assuming all agencies accept electronic signatures — some local filings or specific permits may still require notarized wet signatures.

Penalties and practical risks of incorrect or late updates

Tax Notices: Delayed tax correspondence

Fines and Fees: Licensing fines or late penalties

Service Interruptions: Banking or vendor account holds

Legal Risk: Missed service of process

Billing Errors: Unpaid invoices or double billing

Record Mismatch: Inaccurate public registry data

Typical eSignature vendor pricing and capability snapshot

Common vendor differences relevant to filing and signing location-change forms include per-user pricing, trial availability, bulk-send features, and HIPAA support.

	signNow	DocuSign	Adobe Sign	PandaDoc	HelloSign
Starting Price	$8/user/mo	$15/user/mo	$14/user/mo	$19/user/mo	$15/user/mo
Free Trial	7-day free trial	Varies by plan	Varies by plan	Varies by plan	Varies by plan
Bulk Send	Yes	Yes	Yes	Yes	Yes
Audit Trail	Yes	Yes	Yes	Yes	Yes
HIPAA Compliant	Yes	Yes	Yes	No	No
Envelope Cap	No cap	100 envelopes/user/year	Varies	Varies	Varies

Frequently asked questions about the Business Location Change Form

Answers to common questions about authority, notarization, e-signatures, filing destinations, and supporting documents.

Need help? Contact support

Who is authorized to sign this form?
An officer, director, managing member, or other person authorized in corporate or LLC formation documents should sign. Check your articles, operating agreement, or corporate resolution to confirm signer authority and avoid rejected filings.
Do I need a notarized signature?
Some state filings or license amendments require notarized signatures; others accept a plain signed statement. Confirm with the receiving agency before using electronic signatures if notarization is commonly required.
Can the form be signed electronically?
Electronic signatures are generally valid under ESIGN and state UETA statutes for business address updates unless the receiving agency specifically requires a wet or notarized signature; verify agency submission rules beforehand.
What supporting documents should I attach?
Common attachments include a lease or deed, amended operating agreement or corporate resolution, and any updated business licenses. Some agencies accept the form alone, while others require documentary proof of the new location.
How long until records are updated?
Processing times vary by agency and filing method; electronic submissions are often faster, but expect administrative processing windows that can range from days to several weeks depending on volume and agency procedures.
What if I need to correct the filed form?
Contact the agency that received the filing immediately. Some jurisdictions allow amendment filings; others require a new submission. Keep copies of communications and corrected documents for your records.

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