Is an electronic signature valid for this template?

Yes. Electronic signatures are generally enforceable under the federal ESIGN Act (15 U.S.C. ch. 96, 2000) and state laws such as UETA (1999) where adopted; confirm there are no statutory exceptions for the specific filing.

Do I need a notary or witnesses for the form?

That depends on the filing purpose and state. Some filings may require notarization or witness signatures; others do not. Check the receiving agency and state notary rules before submission.

What proof should I attach to verify the address?

Attach a current lease, deed, utility bill, or occupancy permit showing the entity name and address. Legible, dated documents reduce verification delays and support regulatory acceptance.

Who must sign the completed template to make it effective?

An authorized officer, manager, or named registered agent typically signs. The signer must have authority under the entity's governing documents; include title and printed name for clarity.

Can I submit the template after electronic signing?

Yes, provided the eSignature method meets ESIGN/UETA requirements and any agency-specific authentication. For consumer-facing transactions, follow 15 U.S.C. §7001(c) consumer-disclosure rules where applicable.

How long should I retain the completed template?

Retain for at least three years for tax purposes (IRC §6501(a)); healthcare-related records must be kept six years (45 CFR §164.530(j)). Longer retention may apply for real estate or state-specific rules.

Electronic Signature
Templates
Miscellaneous
Business Location Template

Business Location Template

This template is fully customizable. Edit the text, fill out the fields, and send it for signature. Give it a try!

BUSINESS LOCATION AGREEMENT

This Business Location Agreement (the Agreement) is entered into as of by and between Location Provider: and Business Operator: .

RECITALS

WHEREAS, Location Provider is the owner or authorized manager of the premises located at (the Premises); and

WHEREAS, Business Operator desires to operate a business at or utilize the Premises for the purpose of ; and

WHEREAS, the parties wish to set forth the terms under which the Premises will be made available and how the parties will allocate responsibilities, payments, and risks.

SCOPE OF WORK / LOCATION SERVICES

Description of Location Services and Operator Obligations Included Services (check all that apply)

Signage and exterior identification Utilities (specify below) Routine maintenance Security services

Additional Service Details / Exceptions

PAYMENT TERMS

Location Provider shall be compensated as set forth below. All amounts are stated in U.S. dollars unless otherwise indicated.

Location Fee (amount) Payment Schedule

Invoices shall be submitted to:

Invoice Recipient (name and address)

Late payments shall incur a late fee equal to on unpaid balances and interest to the extent permitted by applicable law.

TERM AND TERMINATION

Term: This Agreement commences on and, unless earlier terminated in accordance with this Agreement, expires on .

Either party may terminate this Agreement for convenience upon days' prior written notice. Either party may terminate for material breach if the breaching party fails to cure such breach within thirty (30) days after receipt of written notice specifying the breach, or immediately for non-payment or acts presenting an imminent hazard.

CONFIDENTIALITY

Each party (the Receiving Party) shall keep confidential and shall not disclose to any third party Confidential Information of the Disclosing Party. "Confidential Information" means non-public information disclosed in writing, orally, or by inspection concerning business operations, financial information, customer lists, trade secrets, or proprietary processes. Confidential Information does not include information that is (a) publicly known through no fault of the Receiving Party, (b) rightfully received from a third party without restriction, (c) independently developed by the Receiving Party without use of the Disclosing Party's Confidential Information, or (d) required to be disclosed by law or court order (provided the Receiving Party gives prompt notice to permit the Disclosing Party to seek protective relief).

Upon termination or request, the Receiving Party shall return or destroy Confidential Information and certify such return or destruction in writing. Monetary damages may be inadequate to remedy a breach; therefore, the Disclosing Party shall be entitled to injunctive relief in addition to other remedies.

INSURANCE, INDEMNIFICATION & COMPLIANCE

Business Operator shall maintain, at its expense, commercial general liability insurance and property insurance with minimum limits customary for the type of business conducted at the Premises and shall name Location Provider as an additional insured where applicable. Operator shall comply with all applicable laws, codes, and permit requirements.

Business Operator shall indemnify, defend and hold harmless Location Provider from and against all claims, losses, damages, liabilities and expenses (including reasonable attorneys' fees) arising out of Operator's use or occupancy of the Premises, except to the extent caused by Location Provider's gross negligence or willful misconduct.

GOVERNING LAW; ENTIRE AGREEMENT

This Agreement shall be governed by and construed in accordance with the laws of the State of , without regard to its conflicts of law principles.

This Agreement, including all exhibits and written attachments, constitutes the entire agreement between the parties and supersedes all prior and contemporaneous agreements, proposals or communications, whether written or oral. This Agreement may be amended only by a writing signed by both parties.

MISCELLANEOUS

If any provision of this Agreement is found to be invalid or unenforceable, the remainder shall continue in full force and effect. Neither party may assign this Agreement without the prior written consent of the other, except to an affiliate or in connection with a merger, acquisition or sale of substantially all assets.

Location Provider (Printed Name):

By:

Date:

Business Operator (Printed Name):

By:

Date:

What the Business Location Template Is and When It’s Used

Business Location Template is a standardized form used to declare or update a company's primary physical address and related location details for registrations, licensing, banking, vendor records, and permits. It typically collects entity name, DBA, street address, mailing address, registered agent or contact person, effective date, zoning or occupancy classification, and attachments such as lease or ownership documents. Organizations use this template when incorporating, filing state reports, changing business addresses with banks or tax authorities, or updating permits. Accurate location records reduce administrative delays and ensure notices and legal service are properly routed.

Why a Clear Location Record Matters

A concise Business Location Template centralizes address data, supports regulatory compliance with filings and permits, and reduces the risk of missed notices or misdirected legal service. Complete records cut administrative rework and improve consistency across government, banking, and vendor systems.

Who Typically Completes This Template

Common users include business owners, corporate administrators, compliance officers, and operations staff responsible for registrations and licensing updates.

Small business owners completing DBA filings, local permits, and bank record updates for a single principal place of business.
Corporate compliance teams maintaining registered agent details, multi-location records, and state reporting consistency across subsidiaries.
Accounting and payroll personnel updating vendor, tax, and withholding records to avoid reporting errors or backup withholding triggers.

Use of a consistent template streamlines address changes across teams, reduces duplicate entry, and centralizes proof for audits and third-party verification.

Essential Fields and Attachments in a Professional Template

A professional Business Location Template captures location identity, contact details, proof documents, effective dates, and signature blocks so it can be reused for filings, banking updates, and licensing.

Entity Name

Enter the full legal business name and any DBA exactly as registered with the state. Mismatched names can delay filings and complicate tax or banking updates; include punctuation and suffixes (Inc., LLC).

Physical Address

Provide street address, city, state (two-letter), and ZIP. Avoid using only a P.O. box for a principal place of business when an agency requires a physical location for inspections or zoning verification.

Mailing Address

If different, list a separate mailing address and note whether it is a P.O. box. Some authorities accept P.O. boxes for correspondence while still requiring a physical site on record.

Registered Agent

Include the name and contact details of the registered agent or in-state contact who can accept legal process and official correspondence on behalf of the entity.

Effective Date

Specify the effective date using MM/DD/YYYY format. The date governs when the location change takes effect for permits, tax filings, and vendor arrangements.

Attachments

Attach lease, deed, utility bill, or occupancy permit to substantiate the address. Current, legible documents referenced in the form speed verification and prevent rejection.

Four Steps to Complete and File the Template

Follow these four steps to prepare, populate, verify, and submit the Business Location Template to internal and external recipients.

01

Prepare: Collect entity documents, current lease, and proof of address.
02

Fill: Enter all required fields, upload attachments, and set the effective date.
03

Review: Confirm legal name, address, and registered agent details before routing.
04

Submit: Send to signers, then file with the appropriate agency or notify banks and vendors.

Set Up an Online Template for Reuse and Routing

Configure the template once so repeated address changes follow a consistent approval and authentication workflow.

Field	Configuration
Template Name	Use a clear descriptive name for reuse and version control
Role Order	Specify signer sequence and approval order for internal reviewers
Authentication Level	Choose email link, SMS code, or knowledge-based identity checks
Conditional Fields	Show or hide fields based on previous answers to reduce errors

Digital Signing and Delivery Considerations

Choose delivery channels and platform features that meet agency and bank requirements for file format and signer authentication.

File Formats: PDF, Word DOCX, Excel XLSX accepted
Integrations: Salesforce, NetSuite, Google Workspace supported
Authentication: Email link, SMS code, KBA options

From Completion to Official Update — Typical Routing

A typical routing sequence moves the template through internal review, signatures, agency filing, and external notifications so records stay synchronized.

Internal Review: Compliance and legal teams verify details and attachments.
Signatures: Authorized representatives sign, date, and initial documented changes.
File: Submit to Secretary of State, licensing agency, or local department.
Notify: Send updated address to banks, vendors, and insurance providers.

Timing and Typical Notification Expectations

Timing for submitting a Business Location Template depends on the purpose—formation, address change, license update, or lease start—and on agency rules.

Initial Registration:

File location details with formation documents per Secretary of State procedures.

Address Change Notice:

Provide updates to state and tax agencies promptly; verify state-specific deadlines.

Licensing and Permits:

Align effective date with permit start and allow lead time for inspections.

Banking Records:

Update bank and payment processors immediately to avoid disruptions.

Vendors and Customers:

Notify vendors and customers within a reasonable timeframe after change.

Common Preparation Errors to Avoid

Incomplete address lines (missing suite or unit) that cause rejected filings or delivery failures when agencies or carriers validate the location.
Mismatched business names between the template and state registration leading to delayed processing, bank holds, or additional verification requests.
Missing or outdated proof of occupancy such as expired leases or utility bills that force manual follow-up and slow approvals.
Incorrect effective dates that overlap leases or licenses and create ambiguity about when obligations or inspections begin.

Potential Penalties and Operational Risks

License Fines: Penalties or suspension by local authorities.

Tax Withholding: Backup withholding 24% if incorrect TIN.

Service of Process: Missed notices risk default judgments.

Contract Breach: Lease noncompliance may incur damages.

Data Exposure: Incorrect handling may implicate HIPAA when PHI exists.

Filing Rejection: Incomplete forms may be rejected by the agency.

eSignature Pricing and Feature Snapshot for This Use Case

Compare basic pricing and feature availability for common eSignature vendors used to distribute and sign Business Location Templates; signNow is shown first per comparison convention.

	signNow	DocuSign	Adobe Sign	PandaDoc	HelloSign
Starting Price	$8/user/mo	$15/user/mo	$14/user/mo	$19/user/mo	$15/user/mo
Free Trial	7-day free trial	Varies	Varies	Varies	Varies
Bulk Send	Yes	Yes	Yes	Yes	Varies
Audit Trail	Yes	Yes	Yes	Yes	Yes
HIPAA Compliant	Yes	Yes	Yes	No	No
Envelope Cap	No cap	100 envelopes/user/year	Varies	Varies	Varies

FAQs — Common Questions About the Business Location Template

Answers to frequent practical and legal questions about completing, signing, and submitting a Business Location Template in the United States.

Need help? Contact support

Is an electronic signature valid for this template?
Yes. Electronic signatures are generally enforceable under the federal ESIGN Act (15 U.S.C. ch. 96, 2000) and state laws such as UETA (1999) where adopted; confirm there are no statutory exceptions for the specific filing.
Do I need a notary or witnesses for the form?
That depends on the filing purpose and state. Some filings may require notarization or witness signatures; others do not. Check the receiving agency and state notary rules before submission.
What proof should I attach to verify the address?
Attach a current lease, deed, utility bill, or occupancy permit showing the entity name and address. Legible, dated documents reduce verification delays and support regulatory acceptance.
Who must sign the completed template to make it effective?
An authorized officer, manager, or named registered agent typically signs. The signer must have authority under the entity's governing documents; include title and printed name for clarity.
Can I submit the template after electronic signing?
Yes, provided the eSignature method meets ESIGN/UETA requirements and any agency-specific authentication. For consumer-facing transactions, follow 15 U.S.C. §7001(c) consumer-disclosure rules where applicable.
How long should I retain the completed template?
Retain for at least three years for tax purposes (IRC §6501(a)); healthcare-related records must be kept six years (45 CFR §164.530(j)). Longer retention may apply for real estate or state-specific rules.

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