Can I sign a MAC notice electronically?

Yes. Electronic signatures are legally valid under the ESIGN Act (15 U.S.C. ch. 96) and UETA in most states when the four-part validity test is met: intent, consent, attribution, and reliable record retention.

When is notarization required?

Notarization is required only when the contract or state law so specifies (for example, some property or POA documents). Check the governing contract clause and state notary rules before execution.

How do I correct an error after signing?

If minor, use an executed amendment or initialed correction signed by all parties. For substantive changes, issue a formal amendment signed by authorized signatories to avoid enforceability disputes.

Who must sign the notice?

An authorized corporate officer or delegated representative should sign. The template should capture the signer’s title and evidence of delegation or board authorization if required.

How long should I keep MAC records?

Retain completed notices for the agreement term plus at least three years; extend retention for tax, real estate, or HIPAA-related records per applicable rules.

Can I use remote notarization?

Remote Online Notarization (RON) is permitted in many states with identity proofing and audio-video recording; verify state requirements and the notary’s compliance before relying on a RON session.

Business MAC Template

This template is fully customizable. Edit the text, fill out the fields, and send it for signature. Give it a try!

Business MAC Template

This Business MAC Template (the "Agreement") is entered into as of by and between (hereafter "Party A") and (hereafter "Party B").

Recitals

WHEREAS, Party A is engaged in the business of providing certain goods and/or services described herein; and

WHEREAS, Party B desires to retain Party A to perform specific services under the terms and conditions set forth in this Agreement; and

WHEREAS, the parties intend that this Agreement allocate the risks related to material adverse changes in the business, operations, assets or prospects of either party (a "MAC") in accordance with the provisions below.

Scope of Work

Description of Services

Payment Terms

Total Contract Amount Payment Schedule

Late payment shall accrue interest at a rate of on outstanding amounts, beginning on the due date. In addition to interest, the non-defaulting party may recover collection costs, including reasonable attorney's fees.

Term and Termination

Term: This Agreement commences on and continues until unless earlier terminated in accordance with this Section.

Either party may terminate this Agreement for convenience upon days' prior written notice to the other party. Either party may terminate immediately upon written notice if the other party suffers a material adverse change in its business or becomes subject to insolvency, receivership, or bankruptcy proceedings.

Confidentiality

Each party shall hold confidential and not disclose to any third party without prior written consent any non-public information of the other party that is designated confidential or which, by its nature, ought to be treated as confidential ("Confidential Information"). Confidential Information does not include information that (i) is or becomes generally known to the public other than through a breach of this Agreement; (ii) was rightfully in the receiving party's possession prior to receipt from the disclosing party; (iii) is rightfully obtained from a third party without breach of any obligation of confidentiality; or (iv) is independently developed without use of the disclosing party's Confidential Information.

Each receiving party shall use Confidential Information solely for the purposes of performing obligations under this Agreement and shall take reasonable measures to protect such information, not less than those used to protect its own confidential information of similar importance.

Material Adverse Change (MAC) Provisions

For purposes of this Agreement, a "Material Adverse Change" shall mean any event, change, effect, circumstance or condition that, individually or in the aggregate, has a materially adverse effect on the business, assets, liabilities, operations, financial condition, or prospects of a party, taken as a whole, and that the affected party reasonably demonstrates will materially impair its ability to perform its obligations under this Agreement.

Upon occurrence of a MAC affecting a party, the non-affected party may deliver written notice describing the MAC and the proposed remedial actions. The parties shall endeavor in good faith to agree upon reasonable adjustments to performance, pricing, schedule or scope. If the parties cannot agree on remedial measures within days after notice, the non-affected party may terminate this Agreement for material breach.

Representations and Warranties

Each party represents and warrants that it is duly organized, validly existing and in good standing under the laws of its jurisdiction of formation, has the full corporate or other power and authority to enter into and perform this Agreement, and the execution and delivery of this Agreement is within such party's powers and has been duly authorized.

Indemnification

Each party shall indemnify, defend and hold harmless the other party and its officers, directors, employees and agents from and against any claims, losses, liabilities, damages and expenses (including reasonable attorney's fees) arising out of the indemnifying party's gross negligence, willful misconduct, or material breach of this Agreement.

Governing Law

This Agreement shall be governed by and construed in accordance with the laws of the state of without regard to its conflicts of law principles.

Notices

Notice Address for Party A Notice Address for Party B

Entire Agreement; Amendment

This Agreement constitutes the entire agreement between the parties with respect to its subject matter and supersedes all prior and contemporaneous agreements, proposals and communications, whether oral or written. This Agreement may be amended only by a written instrument signed by authorized representatives of both parties.

Severability; Waiver

If any provision of this Agreement is held invalid or unenforceable, such provision shall be enforced to the maximum extent permissible and the remaining provisions shall remain in full force and effect. No failure or delay by either party in exercising any right or remedy shall operate as a waiver thereof.

Party A:

By:

Date:

Party B:

By:

Date:

What the Business MAC Template Is

The Business MAC Template is a standardized corporate form used to document a Material Adverse Change (MAC) notice or a management authorization change in a commercial relationship. It captures the triggering event, the specific contractual provisions affected, the requested remedy or adjustment, and the parties’ agreed timeline for review and response. The template is intended to create a clear, auditable record for internal approvals, counterparty notice, and any subsequent regulatory or litigation needs, and is adaptable to use in procurement, financing, vendor management, and contract amendment workflows.

Why a Clear MAC Template Matters

Using a consistent Business MAC Template reduces ambiguity about what changed, who has authority to act, and how remedies will be handled. A well-structured template speeds internal approvals, preserves evidence for disputes, and helps ensure compliance with contractual notice requirements and applicable electronic signature laws such as the ESIGN Act and state UETA statutes.

Who Typically Completes a Business MAC Template

Clear role segmentation helps avoid duplicate notices, missed deadlines, and unauthorized commitments.

General counsel and corporate counsel preparing formal notices and assessing legal exposure across contracts.
Finance and treasury teams documenting impacts on covenants, credit facilities, or financial reporting.
Contract or vendor managers issuing or receiving change notices and tracking remediation steps.

Representative Signatory Profiles

General Counsel

The General Counsel prepares or reviews MAC notices, confirms legal sufficiency, and coordinates external counsel when necessary. They ensure the notice language aligns with contract definitions and preserves privilege while advising on acceptance, dispute, or escalation options.

Chief Financial Officer

The CFO evaluates materiality from a financial perspective, documents covenant impacts, and authorizes remedial actions or waivers. They coordinate with treasury and lenders to confirm whether immediate notifications to creditors are required under loan agreements.

Core Elements to Include in the Business MAC Template

A robust template groups essential content so reviewers can find facts quickly and signers can act with confidence.

Heading and Parties

Clear names and contact details for the sending party, recipient, and any affected third parties; list legal entity names rather than trade names.

Trigger Description

Concise factual account of the event or condition constituting the MAC, including dates, locations, and supporting identifiers such as invoice or contract numbers.

Contract Citation

Reference the precise contract section, exhibit, or clause being invoked so the recipient can verify the contractual basis without interpretation.

Requested Remedy

Specific proposed actions or relief (suspension, cure period, price adjustment) and any deadlines for acceptance or performance.

Authority and Approval

Name, title, and evidence of authority for the person issuing the notice; attach internally signed approval or board minutes as needed.

Signatures and Dates

Signature blocks for authorized signers with printed name, title, date, and a check box for whether notarization or witness is required.

Step-by-Step: Completing and Issuing a Business MAC Template

Follow this sequence to prepare a legally clear MAC notice and reduce the risk of procedural defects.

01

Draft Notice: Populate template fields and attach supporting exhibits.
02

Internal Review: Obtain legal and finance sign-off before sending.
03

Execute and Sign: Authorized signer signs; notarize if required by contract.
04

Deliver Notice: Send via agreed contract method and retain delivery proof.

Online Workflow for eSubmitting the Business MAC Template

A typical eSubmission workflow reduces manual handoffs while preserving an audit trail for future review.

Upload Document: Upload the template to the eSignature platform and set required fields.
Assign Signers: Add signer emails and define signing order or roles.
Authenticate Signers: Select email, SMS, or stronger authentication as needed.
Send and Track: Distribute the signing link and monitor completion with the audit trail.

Recommended Digital Settings When Using an eSignature Platform

Configure these settings to protect authenticity and reduce friction during signing of Business MAC Templates.

Field	Configuration
Authentication	Email + optional SMS code for higher assurance
Conditional Fields	Show additional fields only if checkbox triggers
Audit Trail	Enable full IP, timestamp, and action logs
Retention	Auto-archive signed copy in secure storage

Digital Signing and Integration Considerations

Align platform choices with internal systems to maintain a single source of truth for contract changes and evidence.

Integrations: Salesforce, NetSuite, Google Workspace support
File Formats: PDF and DOCX accepted; preserve original formatting
APIs: API access for automated workflows

eSignature Vendor Pricing and Feature Snapshot

Compare baseline pricing and common feature points across leading eSignature vendors to estimate eSigning costs for the Business MAC Template.

	signNow	DocuSign	Adobe Sign	PandaDoc	HelloSign
Starting Price	$8/user/mo	$15/user/mo	$14/user/mo	$19/user/mo	$15/user/mo
Free Trial	7-day trial	Varies by vendor	Varies by vendor	Varies by vendor	Varies by vendor
Bulk Send	Yes	Yes	Yes	Yes	No
Audit Trail	Yes	Yes	Yes	Yes	Yes
HIPAA Compliant	Yes	Yes	Yes	No	No
Envelope Cap	No cap	100 envelopes/user/year	Varies by plan	Varies by plan	Varies by plan

Security and Compliance Checklist for Digital MAC Notices

Encryption: TLS 1.2/1.3 in transit; AES-256 at rest

Certifications: SOC 2 Type II and ISO 27001 certified

Privacy Compliance: GDPR and CCPA data protections available

Healthcare: HIPAA support available with BAA

Regulated Records: 21 CFR Part 11 controls supported

Accessibility: WCAG 2.0 Level AA compliant options

Key Risks and Potential Penalties

Contractual Default: Incorrect notice may trigger default and remedies

Tax Reporting Fines: $60–$330 per incorrect information return

I-9 Violations: $281–$2,789 per paperwork error

Loss of Privilege: Disclosure without marking may waive protections

Notarization Defect: Missing notary can render document unenforceable

Intentional Misstatement: Higher penalties for deliberate misrepresentation

Common Mistakes to Avoid When Preparing a MAC Notice

Using vague language about the event or impact instead of precise dates and contract citations, which delays counterparty response and hinders dispute resolution.
Failing to obtain internal approvals before sending the notice, exposing the organization to unauthorized commitments or inconsistent remedies.
Not confirming required delivery methods under the contract (email, certified mail, or courier), which can invalidate the notice timing and cure periods.
Overlooking notarization or witness blocks when the jurisdiction or contract requires them, creating enforceability problems later.

Typical Timing and Response Windows to Include

Include clear calendar-based timelines so both sides understand response and cure windows tied to the effective date.

Notice Effective Date:

Specify MM/DD/YYYY as the date the notice is served

Acknowledgment Window:

Require recipient to acknowledge receipt within 3–5 business days

Cure Period:

State specific cure days per contract, often 10–30 days

Escalation Deadline:

Set date to escalate to senior management or mediation

Final Resolution:

Record agreed amendment date or dispute start date

Key Milestones from Notice to Resolution

Track these sequential milestones so stakeholders can see progress and remaining required actions.

01

Notice Issued

Sender files the MAC notice and attaches supporting exhibits.

02

Receipt Acknowledged

Recipient confirms delivery and sets a review timeline.

03

Review and Cure

Parties evaluate impact and attempt remediation within contract timeframe.

04

Resolution or Escalation

Parties agree amendment or move to dispute resolution.

Real-World Examples of Documented Change Notices

These examples show how organizations use standardized templates to capture facts, approvals, and execution details.

Optica Ventures

Optica used a standard notice template to record vendor performance issues and proposed remedies.

The template captured dates and invoices precisely.
The structured record simplified negotiations and provided a clear evidentiary trail in later settlement discussions.

Martin Properties

A property manager documented an operational change affecting tenant services with a MAC-style notice.

Signatures were captured digitally.
Using a consistent form enabled faster tenant responses and helped demonstrate compliance during a subsequent regulatory inquiry.

Frequently Asked Questions About the Business MAC Template

Answers to common questions about enforceability, execution, corrections, and electronic submission of MAC notices.

Need help? Contact support

Can I sign a MAC notice electronically?
Yes. Electronic signatures are legally valid under the ESIGN Act (15 U.S.C. ch. 96) and UETA in most states when the four-part validity test is met: intent, consent, attribution, and reliable record retention.
When is notarization required?
Notarization is required only when the contract or state law so specifies (for example, some property or POA documents). Check the governing contract clause and state notary rules before execution.
How do I correct an error after signing?
If minor, use an executed amendment or initialed correction signed by all parties. For substantive changes, issue a formal amendment signed by authorized signatories to avoid enforceability disputes.
Who must sign the notice?
An authorized corporate officer or delegated representative should sign. The template should capture the signer’s title and evidence of delegation or board authorization if required.
How long should I keep MAC records?
Retain completed notices for the agreement term plus at least three years; extend retention for tax, real estate, or HIPAA-related records per applicable rules.
Can I use remote notarization?
Remote Online Notarization (RON) is permitted in many states with identity proofing and audio-video recording; verify state requirements and the notary’s compliance before relying on a RON session.

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