Scope of Services
Describe services in specific deliverables and exclusions; include standard and optional tasks, and reference attached SOWs or exhibits for detail.
A well-drafted contract clarifies responsibilities, reduces disputes, and sets measurable SLAs and remedies. It protects both parties by allocating risk, defining data-handling requirements, and documenting pricing and change control procedures. Using an eSignature-enabled workflow such as signNow supports secure execution, audit trails, and repeatable distributions without affecting the contract’s legal validity under ESIGN and UETA.
Typical preparers and signers span operational, legal, and procurement teams depending on company size and service complexity.
Ensure the identified signatory has delegated authority and that internal routing matches the approval matrix to avoid execution delays.
A corporate officer or manager with express signing authority for the client entity. This person must execute according to the company’s internal delegation of authority and provide title and, if requested, a corporate resolution verifying signing power.
An officer or designated account executive for the provider who can bind the provider on commercial and operational terms; their authority should be consistent with the provider’s governance and any agency or reseller arrangements disclosed in the contract.
Describe services in specific deliverables and exclusions; include standard and optional tasks, and reference attached SOWs or exhibits for detail.
Specify measurable SLAs (uptime, response/resolution targets), measurement windows, reporting cadence, and credits or remedies for missed SLAs.
Define fees, billing intervals, invoicing formats, escalation for overdue payments, and any variable or pass-through costs.
Establish a formal change request process, approval thresholds, and how changes affect scope, timeline, and pricing.
Set obligations for data security, breach notification timelines, and any required privacy addenda such as a HIPAA BAA.
Detail termination rights, notice periods, post-termination transition support, data return or destruction, and any exit fees.
| Field | Configuration |
|---|---|
| Authentication Method | Email link | SMS code | KBA optional |
| Signing Order | Sequential or parallel routing |
| Reminder Schedule | Auto-reminders every 3 days |
| Archive Location | Select cloud folder drive |
Confirm integration, file format, and authentication support before adopting an eSignature workflow.
Ensure the selected platform supports required compliance standards (for example HIPAA BAA or 21 CFR Part 11), audit trails, and your chosen cloud archive to maintain evidentiary continuity and streamline retrieval.
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day free trial, no credit card required | Varies by vendor | Varies by vendor | Varies by vendor | Varies by vendor |
| Bulk Send | Yes | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes (BAA) | Yes | Yes | No | No |
| Envelope Cap | No envelope cap | 100 envelopes/user/year | Varies by plan | No envelope cap | No envelope cap |
Optica documented a cloud support SOW to reduce ambiguity in deliverables.
Martin Properties used a standardized contract to centralize managed services across properties.