Establishing secure connection…Loading editor…Preparing document…

Business Managed Services Contract

This template is fully customizable. Edit the text, fill out the fields, and send it for signature. Give it a try!

BUSINESS MANAGED SERVICES CONTRACT

This Business Managed Services Contract (the "Agreement") is entered into as of Effective Date: by and between Service Provider Name: and Client Name: .

WHEREAS

WHEREAS, Service Provider is engaged in the business of providing managed business services, including systems monitoring, maintenance, and operational support; and

WHEREAS, Client desires to retain Service Provider to perform managed services described herein and Service Provider agrees to provide such services under the terms and conditions set forth in this Agreement.

NOW, THEREFORE, in consideration of the mutual covenants and agreements set forth below, the parties agree as follows:

1. Scope of Work

Service Provider shall perform the services described above (the "Services") in a professional and workmanlike manner consistent with industry standards. Any material change to the scope shall require a written change order signed by both parties that sets forth adjustments to fees, schedule, and deliverables.

2. Payment Terms

All fees are exclusive of taxes. Client shall pay any applicable sales, use, value-added, or other taxes arising from this Agreement, except taxes based on Service Provider's net income. Invoices are due as set forth in the Billing Schedule. Overdue amounts shall accrue the Late Fee until paid. Client shall reimburse Service Provider for pre-approved, reasonable out-of-pocket expenses.

3. Term and Termination

Commencement Date: Termination Date:

This Agreement shall commence on the Commencement Date and continue until the Termination Date unless earlier terminated as provided herein. Either party may terminate for convenience upon providing the other party the number of days' prior written notice specified above. Either party may terminate immediately upon written notice if the other party materially breaches this Agreement and fails to cure such breach within thirty (30) days after receipt of written notice specifying the breach. Termination shall not relieve Client of its obligation to pay accrued fees for Services rendered through the effective date of termination.

4. Confidentiality

For purposes of this Agreement, "Confidential Information" means non-public information disclosed by either party that is marked confidential or that a reasonable person would understand to be confidential given the nature of the information and the circumstances of disclosure. Confidential Information includes, without limitation, business plans, financial information, customer lists, trade secrets, and technical information.

Each party shall: (a) use Confidential Information solely for the performance of this Agreement; (b) restrict disclosure of Confidential Information to its employees, contractors, or agents on a need-to-know basis who are bound by confidentiality obligations at least as protective as those contained herein; and (c) safeguard Confidential Information with at least the same degree of care it uses to protect its own confidential information, but in no event less than reasonable care.

Confidential Information does not include information that: (i) is or becomes publicly known through no wrongful act of the receiving party; (ii) is lawfully received from a third party without restriction; (iii) is independently developed without reference to the disclosing party's Confidential Information; or (iv) is required to be disclosed by law, regulation, or court order, provided the receiving party gives prompt written notice and cooperates with reasonable efforts to obtain confidential treatment or a protective order.

5. Representations; Limitation of Liability; Independent Contractor

Each party represents that it has the power and authority to enter into this Agreement. Service Provider warrants that it will perform Services in a professional manner consistent with industry standards. EXCEPT FOR THE FOREGOING WARRANTY, SERVICES ARE PROVIDED "AS IS" AND SERVICE PROVIDER DISCLAIMS ALL OTHER WARRANTIES, EXPRESS OR IMPLIED.

TO THE MAXIMUM EXTENT PERMITTED BY LAW, NEITHER PARTY SHALL BE LIABLE TO THE OTHER FOR INDIRECT, INCIDENTAL, CONSEQUENTIAL, SPECIAL, OR PUNITIVE DAMAGES. SERVICE PROVIDER'S AGGREGATE LIABILITY FOR DIRECT DAMAGES ARISING OUT OF OR RELATED TO THIS AGREEMENT SHALL NOT EXCEED THE AMOUNTS PAID BY CLIENT TO SERVICE PROVIDER UNDER THIS AGREEMENT DURING THE SIX (6) MONTHS PRIOR TO THE EVENT GIVING RISE TO THE CLAIM.

The parties agree that Service Provider is an independent contractor and not an employee, partner, or agent of Client. Service Provider retains the right to control the means and methods of performing the Services, subject to the scope and standards set forth in this Agreement.

6. Data Security and Privacy

Service Provider shall implement and maintain administrative, physical, and technical safeguards appropriate to the nature of the Confidential Information and Personal Data processed in connection with the Services. In the event of a data breach affecting Client's Confidential Information or Personal Data, Service Provider shall promptly notify Client and take reasonable steps to mitigate the effect of the breach.

7. Governing Law

This Agreement shall be governed by and construed in accordance with the laws of the State of without regard to its conflicts of law principles.

8. Entire Agreement; Amendments

This Agreement, including any exhibits and signed change orders, constitutes the entire agreement between the parties with respect to its subject matter and supersedes all prior and contemporaneous agreements, proposals, and communications, whether written or oral. No amendment to this Agreement is effective unless in writing and signed by authorized representatives of both parties.

9. Survival

The provisions of this Agreement that by their nature should survive termination or expiration shall survive, including but not limited to payment obligations, confidentiality, limitation of liability, and governing law.

10. Notices

All notices under this Agreement shall be in writing and delivered to the notice addresses provided above or to such other address as a party may designate in writing. Notices are effective upon receipt.

11. Miscellaneous

If any provision of this Agreement is held invalid or unenforceable, the remaining provisions shall continue in full force and effect. Neither party may assign this Agreement without the prior written consent of the other, except that either party may assign to an affiliate or in connection with a merger, sale of substantially all assets, or change of control.

Service Provider:

By:

Date:

Client:

By:

Date:

Enter text✕

What a Business Managed Services Contract Is and When It Applies

A Business Managed Services Contract is a written agreement that defines outsourced operational services, performance expectations, pricing, and responsibilities between a service provider and a business client. Typical sections cover scope of services, service level agreements (SLAs), reporting, change control, payment terms, confidentiality, intellectual property rights, indemnities, and termination clauses. The contract governs ongoing managed services such as IT operations, application hosting, security monitoring, or support services and establishes remedies for breach, performance shortfalls, and data-handling obligations.

Why a Clear Managed Services Contract Matters

A well-drafted contract clarifies responsibilities, reduces disputes, and sets measurable SLAs and remedies. It protects both parties by allocating risk, defining data-handling requirements, and documenting pricing and change control procedures. Using an eSignature-enabled workflow such as signNow supports secure execution, audit trails, and repeatable distributions without affecting the contract’s legal validity under ESIGN and UETA.

Why a Clear Managed Services Contract Matters

Who Typically Prepares and Signs These Contracts

Typical preparers and signers span operational, legal, and procurement teams depending on company size and service complexity.

  • Procurement teams and sourcing managers who evaluate vendors and finalize commercial terms.
  • IT or operations leaders who define technical requirements, SLAs, and service acceptance criteria.
  • In-house counsel or external attorneys who review liability, IP, privacy, and termination provisions.

Ensure the identified signatory has delegated authority and that internal routing matches the approval matrix to avoid execution delays.

Signatory Roles and Typical Authority

Authorized Representative

A corporate officer or manager with express signing authority for the client entity. This person must execute according to the company’s internal delegation of authority and provide title and, if requested, a corporate resolution verifying signing power.

Service Provider Officer

An officer or designated account executive for the provider who can bind the provider on commercial and operational terms; their authority should be consistent with the provider’s governance and any agency or reseller arrangements disclosed in the contract.

Core Contract Sections to Include

A professional Business Managed Services Contract groups commercial, technical, and legal terms so obligations and remedies are easy to locate and enforce.

Scope of Services

Describe services in specific deliverables and exclusions; include standard and optional tasks, and reference attached SOWs or exhibits for detail.

Service Levels

Specify measurable SLAs (uptime, response/resolution targets), measurement windows, reporting cadence, and credits or remedies for missed SLAs.

Pricing & Payment

Define fees, billing intervals, invoicing formats, escalation for overdue payments, and any variable or pass-through costs.

Change Management

Establish a formal change request process, approval thresholds, and how changes affect scope, timeline, and pricing.

Data Protection

Set obligations for data security, breach notification timelines, and any required privacy addenda such as a HIPAA BAA.

Termination & Transition

Detail termination rights, notice periods, post-termination transition support, data return or destruction, and any exit fees.

Essential Fields to Capture

Provider Name: Full legal entity name
Client Name: Full legal entity name
Effective Date: MM/DD/YYYY format
Service Description: Concise scope summary
Payment Terms: Net days and billing cadence
Term Length: Fixed term and renewal terms

Common Legal and Operational Risks

SLA Credits: Insufficient remedies
Termination Exposure: High exit costs
Data Breach Liability: Undefined indemnity caps
IP Ownership: Unclear assignment terms
Regulatory Compliance: Missing HIPAA or sector rules
Execution Flaws: Wrong signatory causes enforceability issues

Frequent Preparation Errors to Avoid

  • Vague scope language that creates scope creep and billing disputes when deliverables are not clearly defined.
  • Missing or non-measurable SLAs that make it impossible to assess vendor performance objectively.
  • Failing to confirm signatory authority or to obtain corporate resolutions for an entity-level signature.
  • Omitting data protection or breach-notification procedures needed for regulated industries such as healthcare.

Step-by-Step: Preparing and Executing the Contract

Follow a simple sequence to assemble, approve, sign, and archive the agreement to reduce execution risk.

  • 01
    Gather Information: Collect entity names, contact info, and SOW details.
  • 02
    Draft Terms: Insert SLAs, pricing, IP, and termination provisions.
  • 03
    Review & Approve: Legal and operational stakeholders review changes.
  • 04
    Execute & Archive: Sign electronically, capture audit trail, and store copy.

Configuring Digital Execution and Routing Fields

Set up an execution workflow that matches approval order and authentication requirements to reduce signer friction.

Field Configuration
Authentication Method Email link | SMS code | KBA optional
Signing Order Sequential or parallel routing
Reminder Schedule Auto-reminders every 3 days
Archive Location Select cloud folder drive

How eSubmission and Signing Typically Flow

The electronic signing workflow follows a predictable set of steps to ensure auditability and retention.

  • Upload Document: Sender uploads the finalized contract PDF or DOCX.
  • Place Fields: Add signature, initial, date, and data fields.
  • Send to Signers: Distribute by email or secure link with authentication.
  • Complete Signing: Signer authenticates and applies electronic signature.

Technical and Integration Considerations

Confirm integration, file format, and authentication support before adopting an eSignature workflow.

  • Integrations: Salesforce, NetSuite, Microsoft 365
  • File Formats: PDF, DOCX, and native templates
  • Authentication: Email, SMS, and advanced options

Ensure the selected platform supports required compliance standards (for example HIPAA BAA or 21 CFR Part 11), audit trails, and your chosen cloud archive to maintain evidentiary continuity and streamline retrieval.

Comparing eSignature Costs and Capabilities for Managed Services Contracts

Basic pricing and feature availability can affect ongoing costs and large-scale distribution; signNow is listed first for direct comparison.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial, no credit card required Varies by vendor Varies by vendor Varies by vendor Varies by vendor
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes (BAA) Yes Yes No No
Envelope Cap No envelope cap 100 envelopes/user/year Varies by plan No envelope cap No envelope cap

How Organizations Use Managed Services Contracts

Real-world examples illustrate common contract structures and outcomes when managed services are implemented.

Optica Ventures

Optica documented a cloud support SOW to reduce ambiguity in deliverables.

  • The SOW tied response targets to credits.
  • As a result, dispute resolution costs were reduced and vendor accountability improved under clear SLA metrics.

Martin Properties

Martin Properties used a standardized contract to centralize managed services across properties.

  • The contract included transition assistance and data handover.
  • This approach simplified renewals, reduced legal review time, and preserved operational continuity during vendor changes.

Frequently Asked Questions About Execution and Validity

Answers to common execution, enforceability, and retention questions for Business Managed Services Contracts.


Need help? Contact support

be ready to get more
Join over 28 million airSlate SignNow users