Ownership
Named data owners, alternate approvers, contact details, and escalation paths to ensure accountability for changes.
A clear MDG document reduces data errors, assigns accountability, and supports regulatory compliance by documenting who may change master records and how changes are validated. It provides an audit trail for governance decisions and helps demonstrate controls during vendor or regulator reviews.
The Business MDG Document is prepared and maintained by cross-functional teams that own and operate enterprise data.
Final signatures are usually held by authorised business owners and senior compliance or legal approvers to ensure accountability.
| Field | Configuration |
|---|---|
| Signer Authentication | Email link or SMS code; optional KBA for higher risk. |
| Routing Order | Sequential or parallel routing based on role approvals. |
| Notification Settings | Email reminders and escalation after X days. |
| Document Retention | Retain signed PDF and audit trail for compliance. |
Choose a platform that provides secure storage, audit logs, and the integrations your teams rely on.
Verify the platform supports your authentication strength (email, SMS, KBA) and can retain audit logs for the required retention period.
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day free trial | Varies | Varies | Varies | Varies |
| Bulk Send | Yes | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |
| Envelope Cap | No envelope cap | 100 envelopes/user/year | Varies | Varies | Varies |
Named data owners, alternate approvers, contact details, and escalation paths to ensure accountability for changes.
Explicit data definitions, formats, validation rules, allowed values, and canonical sources to prevent divergence.
Approval steps, testing requirements, rollback procedures, and version history for traceable modifications.
Data quality KPIs, monitoring cadence, acceptable thresholds, and remediation responsibilities for exceptions.
Retention schedules, archival processes, and legal bases for deletion tied to regulatory obligations and business needs.
Record of approvals, signers, timestamps, and evidence of consent required for compliance and internal audits.
Optica standardized data ownership and approval flows across investment teams to reduce duplicate records and manual reconciliation.
A real estate operator used a central MDG document to align tenant, property, and leasing datasets across platforms.