Business Meeting

BUSINESS MEETING AGREEMENT

Parties

This Business Meeting Agreement ("Agreement") is entered into between Organizer Name: and Client Name: .

Recitals

WHEREAS, Organizer has experience and capability to organize, manage and facilitate corporate business meetings, including preparation of agendas, coordination of logistics, and production of meeting materials; and

WHEREAS, Client desires to engage Organizer to provide meeting planning and facilitation services for the meeting described below on the terms and conditions set forth in this Agreement; and

NOW, THEREFORE, in consideration of the mutual promises and covenants herein, the parties agree as follows.

Meeting Details

Date:    Start Time:    End Time:

Scope of Work

Organizer shall perform the following services for the Meeting (collectively, "Services"). Organizer will provide professional coordination and shall use commercially reasonable efforts to accomplish the tasks described below in a workmanlike manner.

Payment Terms

Total Fee: $

Late Fee: assessed on overdue amounts after days.

All payments are due in the currency specified in the invoice and must be made by check, electronic transfer, or other mutually agreed method. Client is responsible for any sales, use or other taxes associated with the Services, excluding taxes on Organizer's net income.

Term and Termination

Commencement Date: . Termination Date: .

Either party may terminate this Agreement for convenience upon days' prior written notice to the other. Either party may terminate for material breach if the breach is not cured within 15 days following written notice specifying the breach. Termination will not relieve Client of obligations to pay for Services performed prior to termination or for non-cancellable commitments made by Organizer in good faith.

Confidentiality

For purposes of this Agreement, "Confidential Information" means any non-public information disclosed by one party to the other in connection with the Services, including business plans, financial information, attendee lists, meeting materials and proprietary processes. Confidential Information does not include information that is (i) already known to the recipient without restriction at the time of disclosure; (ii) becomes publicly known through no wrongful act of the recipient; (iii) is lawfully obtained from a third party without restriction; or (iv) independently developed by the recipient without use of the disclosing party's Confidential Information.

The recipient shall (a) use Confidential Information only for purposes of performing obligations under this Agreement, (b) restrict disclosure to its employees, contractors or agents who have a need to know and who are bound by confidentiality obligations no less protective than those herein, and (c) take reasonable measures to protect Confidential Information from unauthorized disclosure. The recipient may disclose Confidential Information to the extent required by law, provided it gives prompt notice to the disclosing party to permit pursuit of protective measures.

A breach of this confidentiality provision will cause irreparable harm for which monetary damages may be inadequate; accordingly, the disclosing party shall be entitled to seek injunctive or other equitable relief in addition to any other remedies at law or in equity.

Intellectual Property and Meeting Minutes

Unless otherwise agreed in writing, Organizer retains ownership of materials, templates, facilitation methodologies, and intellectual property used or developed prior to the Effective Date. Final meeting minutes and client-specific deliverables prepared by Organizer for Client will be provided to Client upon full payment and, upon payment, ownership of those specific deliverables shall vest in Client while Organizer retains the right to use aggregated, non-identifying learnings for internal purposes.

Liability and Insurance

Each party's total liability to the other for claims arising out of this Agreement shall not exceed the total fees paid or payable to Organizer under this Agreement during the 12 months preceding the claim. Neither party shall be liable for consequential, incidental, special or punitive damages except in cases of willful misconduct or gross negligence. Organizer shall maintain general liability insurance in commercially reasonable amounts while performing Services.

Governing Law; Dispute Resolution

This Agreement shall be governed by and construed in accordance with the laws of the jurisdiction selected by the parties: , without regard to its conflict of laws principles. The parties shall first attempt to resolve any dispute through good faith negotiation; if unresolved within 30 days, disputes shall be resolved by binding arbitration in the selected jurisdiction unless the parties mutually agree otherwise in writing.

Entire Agreement; Amendment

This Agreement, including any attachments and statements of work incorporated herein, constitutes the entire agreement between the parties with respect to the subject matter and supersedes all prior and contemporaneous agreements, proposals and communications, whether oral or written. No amendment or waiver shall be effective unless in writing and signed by authorized representatives of both parties.

Representations and Warranties

Each party represents and warrants that it has the full power and authority to enter into this Agreement and to perform its obligations hereunder, and that the execution, delivery and performance of this Agreement have been duly authorized by all necessary corporate or other action.

Other Provisions

Notices required under this Agreement shall be in writing and delivered to the addresses listed above by hand, certified mail, or overnight courier, and shall be deemed given upon receipt. If any provision of this Agreement is held invalid or unenforceable, the remaining provisions shall remain in full force and effect.

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