Business Meeting Boardroom Document

BUSINESS MEETING BOARDROOM DOCUMENT

This Business Meeting Boardroom Services Agreement ("Agreement") is entered into between the parties identified below as of the Effective Date set forth herein. The parties agree as follows:

Parties and Effective Date

Effective Date:

WHEREAS

WHEREAS, Service Provider operates and maintains a boardroom and ancillary meeting facilities suitable for corporate and board meetings and related support services; and

WHEREAS, Client desires to reserve the boardroom and engage Service Provider to provide meeting space, equipment, and ancillary services in accordance with the terms of this Agreement; and

WHEREAS, the parties intend by this Agreement to set forth the scope, payment, confidentiality, and other terms governing the provision and use of the boardroom and related services.

Scope of Work

Service Provider shall provide the boardroom and the services described below for the Meeting(s). The description below constitutes the primary scope of work and obligations of Service Provider.

Meeting Date:    Time:    Estimated Duration:

Amenities and Equipment

The Service Provider will make the following available as agreed. Check all that apply and add specifics in Scope of Work.

Projector / Screen    Conference Phone    Wireless Internet

Whiteboard / Markers    Catering (specify in Scope)

Payment Terms

Client shall pay Service Provider the fees and charges set forth below in exchange for the services described in this Agreement.

Invoices due within days of invoice date. Late payments will accrue interest at the rate of per month, compounded monthly, or the highest rate permitted by law, whichever is lower. Client is responsible for all collection costs, including reasonable attorneys' fees, for delinquent balances.

A deposit is required. If checked, deposit amount:

Term and Termination

This Agreement commences on and, unless earlier terminated in accordance with this Agreement, expires on .

Either party may terminate this Agreement without cause by providing written notice to the other party at least days prior to the intended termination date. Either party may terminate for material breach if the breaching party fails to cure the breach within thirty (30) days after receipt of written notice specifying the breach.

Upon termination, Client shall remain liable for all fees incurred for services rendered through the effective date of termination and for any non-cancellable commitments made by Service Provider in connection with the Meeting(s).

Confidentiality

Each party (the "Recipient") shall keep confidential all non-public information disclosed by the other party (the "Discloser") that is identified as confidential or that a reasonable person would understand to be confidential given the nature of the information and the circumstances of disclosure ("Confidential Information"). Confidential Information does not include information that: (a) is or becomes publicly known through no fault of the Recipient; (b) was rightfully known to the Recipient prior to disclosure without an obligation of confidentiality; (c) is lawfully received from a third party without breach of any obligation of confidentiality; or (d) is independently developed by the Recipient without use of Confidential Information.

The Recipient may disclose Confidential Information to the extent compelled by law or valid legal process, provided that the Recipient gives the Discloser prompt written notice of such requirement and cooperates with reasonable requests to seek protective measures or confidential treatment.

Insurance; Indemnification; Liability

Service Provider shall maintain commercial general liability insurance customary for providers of meeting facilities. Each party shall indemnify, defend and hold harmless the other party from third-party claims arising from the indemnifying party's negligence or willful misconduct in connection with this Agreement. Except for a party's indemnification obligations or breach of confidentiality, neither party shall be liable to the other for consequential, incidental, or punitive damages and aggregate liability shall be limited to the total fees paid under this Agreement for the specific Meeting giving rise to the claim.

Notices

All notices required or permitted under this Agreement shall be in writing and delivered to the contact information for each party set forth below, or to such other address as either party designates in writing.

Governing Law; Dispute Resolution

This Agreement shall be governed by and construed in accordance with the laws of the jurisdiction of , without regard to conflict of law principles. The parties agree that any dispute arising out of this Agreement shall first be subject to good faith negotiation between designated representatives. If unresolved, the dispute shall be resolved by binding arbitration in the governing jurisdiction, unless the parties mutually elect litigation for injunctive relief.

Entire Agreement; Amendment

This Agreement, including any attachments or exhibits executed by the parties, constitutes the entire agreement between the parties with respect to the subject matter hereof and supersedes all prior oral and written negotiations, proposals, representations, and agreements. No amendment or modification shall be effective unless in writing and signed by authorized representatives of both parties.

Miscellaneous Provisions

If any provision of this Agreement is held to be invalid or unenforceable, the remaining provisions shall remain in full force and effect. Neither party may assign this Agreement without the prior written consent of the other party, except that Service Provider may assign to an affiliate or in connection with a sale of substantially all of its assets. The parties are independent contractors and nothing in this Agreement creates a partnership, joint venture, or agency relationship.

Execution

The parties have caused this Agreement to be signed by their duly authorized representatives as of the dates indicated below.

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