Business Meeting Documents

Business Meeting Documents Agreement

This Business Meeting Documents Agreement (the Agreement) is entered into as of Effective Date: by and between Client Name: and Service Provider Name: .

WHEREAS

1. WHEREAS, Client requires preparation, compilation and distribution of business meeting documents, including agendas, presentation materials, minutes and related deliverables for meetings described as:

2. WHEREAS, Service Provider represents that it has the personnel and expertise necessary to prepare, organize and deliver such documents in accordance with the scope and timelines set forth in this Agreement.

3. WHEREAS, the parties wish to set forth their respective rights and obligations with respect to the preparation, delivery and use of meeting documents and any incidental services.

Scope of Work

Service Provider shall perform the services described below and deliver the meeting documents specified. The services shall include reasonable revisions to drafts as set out in this Agreement.

Payment Terms

Client shall pay Service Provider the fees set forth below in consideration for the services and deliverables. Service Provider shall invoice Client in accordance with the schedule below. All fees are exclusive of applicable taxes unless otherwise stated.

Term and Termination

The term of this Agreement shall commence on Start Date: and shall expire on End Date: unless earlier terminated in accordance with this section.

Either party may terminate this Agreement for convenience upon written notice delivered not less than days prior to the effective date of termination. In the event of a material breach, the non-breaching party may terminate if the breaching party fails to cure such breach within days after written notice specifying the breach.

Upon termination, Service Provider shall deliver to Client all completed deliverables and work in progress, and Client shall pay Service Provider for all services performed and reasonable expenses incurred through the effective date of termination.

Confidentiality

For purposes of this Agreement, Confidential Information means any non-public information disclosed by one party to the other, whether disclosed orally, in writing or by inspection, that is designated as confidential or that reasonably should be understood to be confidential. Confidential Information specifically includes meeting materials, minutes, attendee lists, strategic analysis, financial data and any drafts or redlines of deliverables.

The receiving party shall (a) use Confidential Information solely to perform its obligations under this Agreement, (b) restrict disclosure to employees, contractors or agents who have a need to know and who are bound by confidentiality obligations no less protective than those set forth herein, and (c) take reasonable measures to protect Confidential Information from unauthorized disclosure. The foregoing shall not apply to information that is (i) already known to the receiving party without restriction, (ii) becomes publicly available other than by breach of this Agreement, (iii) is lawfully received from a third party without restriction, or (iv) is independently developed by the receiving party.

The obligations of confidentiality shall survive termination of this Agreement for a period of years, except with respect to trade secrets, for which such obligations shall survive for as long as the information remains a trade secret under applicable law.

Meeting Logistics

Ownership; Distribution; Record Retention

Unless otherwise agreed in writing, Client shall own the final, completed meeting deliverables upon full payment of all fees due. Service Provider may retain copies for its records provided such copies remain subject to the confidentiality obligations set forth above. Distribution of meeting materials to third parties requires Client's prior written consent, except where disclosure is required by law.

Governing Law; Dispute Resolution

This Agreement shall be governed by and construed in accordance with the laws of the jurisdiction of: without regard to conflict of law principles. The parties agree to attempt to resolve disputes promptly through good faith negotiations. If the parties cannot resolve a dispute within thirty (30) days, either party may pursue any remedy available at law or in equity.

Entire Agreement; Amendment

This Agreement, including any exhibits or attachments hereto, constitutes the entire agreement between the parties with respect to its subject matter and supersedes all prior and contemporaneous agreements, proposals and communications, whether written or oral. Any amendment or modification to this Agreement must be in writing and signed by authorized representatives of both parties.

Miscellaneous

If any provision of this Agreement is held invalid or unenforceable, the remaining provisions shall remain in full force and effect. Neither party may assign its rights or obligations under this Agreement without the prior written consent of the other, except that either party may assign to an affiliate or in connection with a merger or sale of substantially all assets.

Sign Now