Business Meeting Zoom Invitation

BUSINESS MEETING ZOOM INVITATION AND AGREEMENT

This Business Meeting Zoom Invitation and Agreement ("Agreement") is entered into by and between Organizer Name: and Participant Name: .

WHEREAS

WHEREAS, Organizer is convening a business meeting by electronic conferencing to discuss commercial matters, project status, and other items of mutual interest; and

WHEREAS, Participant has agreed to attend the meeting and to participate under the terms and conditions set forth in this Agreement, including confidentiality and payment obligations where applicable; and

WHEREAS, the parties desire to set forth meeting particulars, responsibilities, deliverables, and binding administrative terms governing the meeting and any associated services.

MEETING DETAILS

Meeting Date:    Time:    Duration:

Time Zone:

SCOPE OF WORK / AGENDA

PAYMENT TERMS

Meeting Fee Amount: $

Late Payment Fee: on overdue balances, measured from due date until paid in full.

If Organizer is to issue an invoice for fees or expenses, invoices shall be payable within the period set forth in the Payment Schedule. Participant agrees to reimburse Organizer for reasonable, pre-approved expenses incurred in connection with meeting preparation when itemized in an invoice.

TERM AND TERMINATION

Term Commencement Date:    Term End Date:

Either party may terminate this Agreement for convenience by providing written notice no fewer than days prior to the effective termination date. Termination for cause may be immediate where a material breach remains uncured for a period of ten (10) business days after receipt of written notice identifying the breach.

Upon termination, each party shall return or destroy Confidential Information of the other party in accordance with the Confidentiality clause below. Fees earned and reimbursable expenses incurred prior to termination remain payable in accordance with the Payment Terms.

CONFIDENTIALITY

For the purposes of this Agreement, "Confidential Information" means non-public information disclosed in connection with the meeting and related materials, including business plans, financial information, technical data, and participant lists. Each party shall (i) use Confidential Information solely for the purposes of the meeting and related follow-up activities, (ii) limit disclosure to its officers, employees, contractors, and advisors who have a need to know and are bound to confidentiality obligations at least as protective as those herein, and (iii) protect such Confidential Information from unauthorized use or disclosure using at least the same degree of care it uses to protect its own confidential information, but no less than reasonable care.

Confidential Information does not include information that is (a) in the public domain through no fault of the receiving party, (b) rightfully received from a third party without restriction, (c) independently developed without use of the other party's Confidential Information, or (d) required to be disclosed by law or judicial process provided that the disclosing party is given prompt notice and the scope of disclosure is limited to the legally required minimum.

RECORDING AND PRIVACY

The parties acknowledge that the meeting may be recorded only with prior written consent of all parties. Recording Consent: I consent to audio/video recording of the meeting.

Participant acknowledges that name and affiliation may be shared with other participants for legitimate meeting purposes. Any collection, use, or retention of personal data shall comply with applicable data protection laws.

GOVERNING LAW

This Agreement shall be governed by and construed in accordance with the laws of the state or jurisdiction selected by Organizer: , without regard to its conflict of law principles. The parties agree the courts of that jurisdiction shall have exclusive venue for disputes arising under this Agreement, unless otherwise mutually agreed in writing.

ENTIRE AGREEMENT

This Agreement, including all attachments and any statements of work incorporated by reference, constitutes the entire agreement between the parties relating to the subject matter hereof and supersedes all prior and contemporaneous agreements, proposals, and understandings, whether written or oral. Any modification or waiver of this Agreement must be in writing and signed by authorized representatives of both parties.

ADDITIONAL ACKNOWLEDGMENTS

By attending or signing below, Participant acknowledges receipt of meeting materials and agrees to comply with the meeting code of conduct and confidentiality obligations set forth herein.

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