Business Meetings Template

BUSINESS MEETINGS AGREEMENT

Recitals

WHEREAS, Organizer: is engaged in the business of organizing and facilitating business meetings, workshops, and related professional services; and

WHEREAS, Client: desires to engage Organizer to plan and conduct one or more meetings on the terms set forth in this Agreement; and

NOW, THEREFORE, in consideration of the mutual covenants contained herein, the parties agree as follows:

Meeting Details

Scheduled Date(s):    Start Time:    End Time:

Scope of Work

Organizer will provide planning, facilitation, materials, and follow-up services as described below. Specific deliverables, responsibilities, and timelines shall be set out in the Scope of Work field and shall form part of this Agreement.

Payment Terms

Client shall pay Organizer the fees specified below for the services and deliverables described in this Agreement. Fees are exclusive of applicable taxes and reimbursable out-of-pocket expenses unless otherwise stated.

Late Payment: If Client fails to pay any undisputed amount when due, Client shall pay interest on the overdue amount at a rate of or the maximum rate permitted by law, plus reasonable collection costs.

Minutes, Deliverables, and Action Items

Organizer will prepare and deliver written minutes and any agreed deliverables within calendar days after the conclusion of the meeting(s), unless otherwise agreed in writing. Action items will include assigned responsible parties and due dates.

Decision-Making and Quorum

Decisions requiring a binding determination at meetings shall be made by the Client's designated decision-makers. A quorum for decisions is defined as at least voting participants present in person or via authorized remote connection, unless a greater number is required by Client policy.

Cancellation and Rescheduling

Client may cancel or reschedule meetings by providing advance written notice to Organizer. If cancellation occurs less than days prior to the first scheduled meeting date, Client will pay a cancellation fee equal to of the total Meeting Fee, plus any non-recoverable expenses incurred by Organizer.

Term and Termination

This Agreement commences on the Effective Date and continues until the completion of the services described herein or until terminated earlier as provided below.

Effective Date:    Term End Date:

Either party may terminate this Agreement for convenience upon days' prior written notice to the other party. Either party may terminate for material breach if the breach is not cured within 15 days after written notice of such breach. Termination does not relieve Client of the obligation to pay fees for services performed and expenses incurred through the effective date of termination.

Confidentiality

Each party acknowledges that during the performance of services it may receive Confidential Information of the other party. "Confidential Information" means non-public information that is marked confidential or that a reasonable person would understand to be confidential under the circumstances. Each party shall (a) maintain the confidentiality of the other party's Confidential Information using at least the same degree of care it uses to protect its own confidential information and no less than reasonable care, (b) not disclose such information to third parties except to employees, contractors or advisors with a need to know who are bound by confidentiality obligations, and (c) use Confidential Information solely to perform its obligations under this Agreement. Confidentiality obligations survive termination for a period of three (3) years except for trade secrets, which shall be protected for as long as they qualify as trade secrets under applicable law.

Client acknowledges that Organizer may retain non-identifying aggregated data and templates developed in connection with the services and that such materials remain Organizer's intellectual property unless otherwise assigned in writing.

  Client acknowledges and agrees to the confidentiality obligations set forth above.

Governing Law; Remedies

This Agreement shall be governed by and construed in accordance with the laws of the state of without regard to conflict of law principles. The parties agree that the prevailing party in any action to enforce this Agreement shall be entitled to recover reasonable attorneys' fees and costs.

Entire Agreement

This Agreement, including all attachments and statements of work executed under it, constitutes the entire agreement between the parties with respect to the subject matter and supersedes all prior and contemporaneous agreements, understandings, and communications, whether written or oral. Any modification or waiver of this Agreement must be in writing and signed by authorized representatives of both parties.

Notices

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