Entity Details
Provide the full legal name, DBA, formation jurisdiction, business type, federal EIN, and state registration numbers. These items are primary identifiers used for tax reporting, vendor validation, and legal matching.
A Business MPI Report standardizes essential corporate data, reduces onboarding delays, and improves audit readiness. It helps ensure contract signers have authority, supports tax and withholding checks, and centralizes records for internal and regulatory reviews across U.S. jurisdictions.
Organizations that collect corporate credentials, verify tax information, or authorize signatories commonly use the Business MPI Report during onboarding.
Typical users include procurement, legal, finance, compliance, and operations teams that need authoritative corporate data for transactions.
Provide the full legal name, DBA, formation jurisdiction, business type, federal EIN, and state registration numbers. These items are primary identifiers used for tax reporting, vendor validation, and legal matching.
List owners and controlling persons with ownership percentages, titles, and contact information. Include beneficial owner details required for anti‑money‑laundering and KYC checks where applicable.
Record the federal EIN, state tax account numbers, NAICS or NTEE codes, reseller permits, and any withholding identifiers used for payments and IRS reporting.
Name officers or agents authorized to sign agreements, state any monetary or transactional limits, and attach evidence of delegation or corporate resolution if required.
Identify billing, legal, compliance, and technical contacts with phone, email, and escalation procedures to expedite matter resolution and invoice processing.
Include affirmative statements for sanctions screening, insurance coverage, HIPAA/FERPA applicability, and whether a Business Associate Agreement or similar addendum is required.
| Field | Configuration |
|---|---|
| Document Template | Create a locked template with required fields and attachments |
| Signer Order | Set sequential or parallel signing as needed |
| Authentication | Choose email, SMS, or KBA for signer verification |
| Conditional Fields | Show or hide fields based on entity type or answers |
Use a platform that accepts PDF, DOCX, and common exports, supports audit trails, and integrates with your core systems for automation.
Complete MPI verification in 3–10 business days for typical third‑party onboarding.
Effective date in MM/DD/YYYY governs when performance and reporting obligations start.
Update MPI data within 30 days of any material change to registration or ownership.
Accurate EIN/TIN is required before issuing 1099s and for backup withholding checks.
External checks such as KYC or sanction screens may add 5–15 business days.
Save the signed report as PDF/A for long‑term archival and to preserve visual fidelity and embedded metadata for audits.
Keep an editable DOCX for authorized updates and redlines during negotiations; archive a signed PDF copy as the legal record.
Store the signing certificate and audit log (timestamps, IPs, authentication method) with the executed document for evidentiary purposes.
Use encrypted storage with role‑based access controls and regular backups to meet retention and discovery obligations.
Optica Ventures consolidated entity data across multiple holdings to reduce repetitive vendor requests and speed verifications.
A regional real estate firm needed consistent authorizations for closing and leasing workflows.
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | signNow $8 per user per month (annual billing) | DocuSign $15 per user per month | Adobe Sign $14 per user per month | PandaDoc $19 per user per month | HelloSign $15 per user per month |
| Free Trial | signNow 7-day free trial, no credit card required | Varies by plan | Varies by plan | Varies by plan | Varies by plan |
| Bulk Send | Yes — available | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |