Establishing secure connection…Loading editor…Preparing document…

Business NMA Template

This template is fully customizable. Edit the text, fill out the fields, and send it for signature. Give it a try!

Business NMA Template

This Business Non-Merger Agreement ("Agreement") is entered into as of Effective Date: by and between:

Party A Name:

Party B Name:

WHEREAS

WHEREAS, Party A is engaged in the business of providing certain services and/or assets and possesses information and capabilities that Party B desires to utilize for mutually agreed business purposes; and

WHEREAS, the parties intend by this Agreement to set forth the terms under which they will cooperate, exchange specified deliverables, and establish protections for confidential information while expressly avoiding any merger, consolidation, equity transfer, or joint venture unless otherwise agreed in a separate, written instrument executed by both parties.

WHEREAS, the parties desire to define the scope of work, payment terms, confidentiality obligations, and the conditions for termination of the business relationship.

SCOPE OF WORK

PAYMENT TERMS

Late Payment Fee: per month on overdue amounts, calculated monthly and compounded, plus recovery costs and reasonable attorneys' fees incurred to collect unpaid amounts.

All payments shall be made in U.S. dollars unless otherwise agreed in writing. Taxes applicable to payments shall be the responsibility of the party required by applicable law to pay such taxes.

TERM AND TERMINATION

Term Commencement Date: .

Term End Date: , unless earlier terminated in accordance with this Agreement.

Either party may terminate this Agreement for convenience upon prior written notice to the other party in accordance with the Notice Period above. Either party may terminate immediately for material breach by the other party that remains uncured for a period of thirty (30) days following written notice detailing the breach, or immediately for insolvency, bankruptcy filing, or assignment for the benefit of creditors.

CONFIDENTIALITY

Each party acknowledges that, in connection with this Agreement and the transactions contemplated herein, it may receive Confidential Information of the other party. "Confidential Information" means non-public information disclosed in any form that is designated as confidential or that reasonably should be understood to be confidential given the nature of the information and the circumstances of disclosure.

The receiving party shall: (a) hold Confidential Information in strict confidence using at least the same degree of care it uses to protect its own confidential information but in no event less than reasonable care; (b) use Confidential Information solely to perform its obligations under this Agreement; and (c) not disclose Confidential Information to any third party except to its employees, contractors, or advisors who have a need to know and who are bound by confidentiality obligations at least as protective as those set forth herein.

Confidentiality Duration: years following termination or expiration of this Agreement, except that trade secrets and proprietary source code shall remain subject to protection for as long as such information qualifies as a trade secret under applicable law.

GOVERNING LAW

This Agreement shall be governed by and construed in accordance with the laws of the State of without regard to principles of conflicts of law. The parties submit to the exclusive jurisdiction of the state and federal courts located in that state for any action arising out of or relating to this Agreement.

ENTIRE AGREEMENT

This Agreement constitutes the entire agreement between the parties with respect to its subject matter and supersedes all prior and contemporaneous agreements, proposals, negotiations, representations, and understandings, whether written or oral. Any amendment or modification of this Agreement must be in a writing signed by authorized representatives of both parties.

MISCELLANEOUS

Assignment: Neither party may assign or transfer any of its rights or obligations under this Agreement without the prior written consent of the other party, except that either party may assign to an affiliate or in connection with a merger, acquisition, or sale of substantially all of its assets provided the assignee agrees in writing to be bound by the terms of this Agreement.

Severability: If any provision of this Agreement is held to be invalid or unenforceable, the remaining provisions shall remain in full force and effect, and the parties shall negotiate in good faith to replace the invalid provision with a valid provision that achieves the parties' intent to the greatest extent permitted by law.

Party A Printed Name:

By:

Date:

Title:

Party B Printed Name:

By:

Date:

Title:

Enter text✕

What the Business NMA Template Is

The Business NMA Template is a standardized Notice of Material Amendment used to document and communicate changes to an existing commercial agreement, corporate policy, employee benefits plan, or vendor contract. It records the specific amendment language, the parties affected, the effective date, and any transitional provisions. The template is designed to preserve a clear record of the change so parties, auditors, and regulators can trace the amendment back to the original agreement and confirm authorization, timing, and scope of the modification.

Why a Clear NMA Matters for Your Business

A well-prepared Business NMA reduces ambiguity about contractual scope, protects legal rights, and creates an auditable trail of amendments. Accurate notices help avoid disputes, facilitate compliance reviews, and support consistent operational implementation across departments.

Why a Clear NMA Matters for Your Business

Who Typically Prepares and Receives a Business NMA

Recipients include internal stakeholders, counterparties, regulators when required, and retained auditors or counsel for review.

  • Legal and compliance teams coordinating amendments and ensuring enforceability across jurisdictions.
  • HR and benefits administrators issuing plan or policy changes that affect employees.
  • Procurement and vendor managers updating contract terms, pricing, or delivery schedules.

Essential Parts of a Professional Business NMA Template

A complete template groups structured elements so each amendment is clear, time-stamped, and attributable to an authorized signer.

Header

Identifies the parent agreement, original date, and parties so the amendment attaches unambiguously to the correct contract and record.

Amendment Text

Precise redline or replacement language stating what is changed, removed, or added, avoiding ambiguous phrasing that invites divergent interpretations.

Effective Date

A single date in MM/DD/YYYY format that determines when the amendment's rights and obligations begin to apply.

Authority

Statement naming the person or role authorized to sign on behalf of each party and any required board or committee approvals.

Attachments

Referenced exhibits, updated schedules, or price tables included as numbered appendices to preserve full evidentiary context.

Signature Block

Signatures, printed names, titles, and dates; include space for witness or notary details if the amendment requires authentication.

Step-by-Step: Prepare and Execute a Business NMA

Follow these sequential steps to create a compliant, auditable amendment that stakeholders can rely on.

  • 01
    Draft Amendment: Compose precise replacement or insertion clauses.
  • 02
    Review Internally: Obtain legal, finance, and operations sign-off.
  • 03
    Obtain Authorizations: Secure board or delegated approvals if required.
  • 04
    Execute and Record: Sign, date, and attach exhibits to the master contract file.

Typical Workflow for Sending and Receiving an NMA

A predictable routing flow reduces delay and ensures every party sees the final, signed amendment.

  • Originator Prepares: Uploads draft amendment and attachments.
  • Internal Review: Legal and finance validate terms and risks.
  • External Signature: Counterparty reviews and signs.
  • Archival: Final PDF and audit trail saved to records.

Recommended Digital Workflow Settings

Configure your document system to enforce required fields, authentication, and archiving automatically.

Field Configuration
Required Fields Make Effective Date and Signature mandatory.
Signer Authentication Use email plus SMS code for counterparty verification.
Versioning Enable automatic version number and time-stamp.
Archival Location Save to centralized contract repository with retention rules.

Technical Capabilities to Support NMAs

Integrations with systems like Salesforce, NetSuite, Google Workspace, and Box streamline routing and reduce manual rekeying across teams.

  • Audit Trail: Captures IP, timestamps
  • File Support: PDF, DOCX, XLSX
  • Integrations: CRM and cloud storage

eSignature Vendor Comparison for Executing NMAs

Compare starting price, trial availability, bulk sending, audit trail capability, HIPAA support, and envelope limits across vendors.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial Varies by plan Varies by plan Varies by plan Varies by plan
Bulk Send Yes (Business Premium) Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No
Envelope Cap No cap 100 envelopes/user/year Varies Varies Varies

Security and Compliance Controls to Apply to NMAs

In-transit Encryption: TLS 1.2 / 1.3
At-rest Encryption: AES-256 encrypted storage
Certifications: SOC 2 Type II, ISO 27001
HIPAA Support: BAA available where required
Audit Trail: Timestamped signatures and logs
Authentication: Email, SMS, or stronger MFA

Key Risks and Consequences of an Incorrect NMA

Invalid Amendment: May be unenforceable without proper authority
Contract Dispute: Ambiguity can lead to litigation or arbitration
Regulatory Noncompliance: Can trigger agency inquiries or fines
Privacy Breach: Improper handling of PHI risks HIPAA penalties
Tax Consequences: Incorrect records may affect audits
Recordkeeping Failures: Lost evidence for future enforcement

Common Preparation and Execution Mistakes to Avoid

  • Failing to reference the original contract precisely, which creates ambiguity about scope and intent.
  • Omitting the effective date or using multiple inconsistent dates that create enforcement disputes.
  • Allowing unauthorized signatories to execute amendments without documented delegation of authority.
  • Not attaching updated exhibits or schedules, leading to incomplete records and operational confusion.

Typical Timing and Notice Expectations for NMAs

Some amendments require advance notice or have specified effective dates; establish internal deadlines for review and signature.

Notice Period:

Often 30 days for material contractual changes, if contract requires notice

Review Window:

Allow 5–10 business days for legal and finance review

Execution Deadline:

Set a clear date for final signatures to prevent staggered obligations

Recording Deadline:

If recording is required, follow county filing timelines immediately after execution

Retention Start:

Retention generally begins on the amendment effective date

Frequently Asked Questions About the Business NMA Template

Answers to common questions about enforceability, signatures, notarization, and electronic execution of an NMA.


Need help? Contact support

be ready to get more
Join over 28 million airSlate SignNow users