Old Entity
Full legal name, jurisdiction of formation, and current registration details for the converting entity.
A properly prepared notice protects continuity of contracts, preserves statutory creditor rights, and prevents administrative rejection or tax reporting gaps. It creates a public record linking the old and new entities and sets the conversion effective date for legal and tax purposes.
Organizations and advisors involved in a conversion need a standard notice to communicate legal status changes to stakeholders.
The notice serves internal recordkeeping and external statutory filing obligations; tailor distribution lists to state requirements and contractual counterparties.
An officer (e.g., CEO, CFO) or an individual expressly authorized by the board typically signs the Notice of Conversion; corporate bylaws or an authorization resolution should be attached to evidence signing authority.
A registered agent or filing agent may sign or file on behalf of the entity when granted written authority, but internal approvals and a corporate resolution should still accompany the filing to avoid rejection.
Full legal name, jurisdiction of formation, and current registration details for the converting entity.
Full legal name, formation jurisdiction, and entity type for the converted entity (for example, LLC, corporation).
Specify MM/DD/YYYY and whether the date is upon filing or a future effective date permitted by statute.
Reference the plan of conversion or attach the plan showing asset allocation and membership/shareholder terms.
Cite board resolutions, shareholder votes, or membership consents authorizing the conversion.
Name, address, and contact of the person or agent responsible for filing and receiving state confirmation.
Follow notice and quorum rules in bylaws or operating agreements prior to filing
Effective upon filing or a future date permitted by the state
State-required notice periods vary; some require publication or direct notice
Coordinate federal and state tax filings to reflect entity status at year-end
Update registrations, permits, and bank accounts promptly after effective date
Obtain formal authorization and record the resolution before filing
Prepare and submit the certificate of conversion with required attachments
Confirm whether effectiveness is on filing, on a set future date, or upon certificate acceptance
Notify creditors, vendors, licensors, and update registrations and tax accounts
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