Visual Assets
Master files (vector EPS/SVG), raster variants (PNG, JPG) and alternate colorways for approved use.
A clear, signed logo record reduces rework, prevents unauthorized use, centralizes branding assets, and preserves evidence of ownership or license terms. Proper documentation supports consistent visual identity and lowers legal exposure when logos are shared with vendors, partners, or external marketing channels.
The form is used by cross-functional teams to capture both creative and legal information before distribution.
Completed forms help operations maintain a single source of truth and enable controlled, auditable distribution of logo assets.
Master files (vector EPS/SVG), raster variants (PNG, JPG) and alternate colorways for approved use.
Primary/secondary color hex, Pantone identifiers, and approved typefaces for consistent reproduction.
Permitted contexts, minimum clear space, prohibited alterations, and scale guidelines.
Statement of copyright, trademark status, or license terms and any territorial limitations.
Signatory names, roles, dates, and version control for auditability.
Authorized recipients, delivery method, and retention/archive location for the approved assets.
| Field | Configuration |
|---|---|
| File Upload Settings | Require master vector; limit file size per upload. |
| Authentication | Use email verification or SMS code for signers. |
| Approval Sequence | Brand lead then legal counsel in role-based order. |
| Storage Location | Save to corporate DAM or secured cloud folder. |
Use platforms that accept vector files and preserve metadata; confirm integrations with storage and collaboration tools.
Request complete files at least 10 business days before launch
Brand review completed within 3 business days
Legal review typically completed within 7–14 days
Signatures captured and assets published within 24 hours of approval
Move approved files to DAM within 48 hours
Intake validates required files and metadata upon receipt.
Design team confirms technical conformance and color accuracy.
Legal confirms ownership, license, and signs release form.
Assets published to DAM and shared with authorized recipients.
| Document Type | Logo Release | Trademark Assignment |
|---|---|---|
| Purpose | limited permission | ownership transfer |
| Typical Signers | licensor & licensee | assignor & assignee |
| Notarization Often Needed | sometimes | |
| Recordation | uspto possible |
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day free trial | Varies by vendor | Varies by vendor | Varies by vendor | Varies by vendor |
| Bulk Send | Yes | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |
| Envelope Cap | No envelope cap | 100 envelopes/user/year | Varies | Varies | Varies |