Entity Identity
Legal name, DBA(s), state of formation, and registration numbers provide the primary identifiers used by banks and counterparties to match records and verify standing.
A concise review reduces onboarding friction, clarifies signature authority, and documents legal and compliance constraints that affect contracts, payments, and filings. It helps third parties verify authority quickly and reduces the chance of disputed obligations or rejected transactions when accurate corporate information is required.
Primary users are legal, finance, procurement, and contract teams who gather authoritative company data for counterparty review and internal approvals.
The review is also used by third parties — banks, vendors, and regulators — to validate authority during onboarding or audits.
Legal name, DBA(s), state of formation, and registration numbers provide the primary identifiers used by banks and counterparties to match records and verify standing.
List owners, managers, or members with percentage interests or control rights; note any parent/subsidiary relationships that affect contracting authority or consolidated reporting.
Name the individuals or roles permitted to sign agreements, limits on authority (dollar thresholds), and whether board or officer resolutions are required for execution.
State filings, EIN, registered agent, and any foreign qualification information that third parties use to confirm legal existence and good standing.
Specify the chosen governing state law and venue for disputes, as this affects contract interpretation and applicable procedural rules.
Attach articles/charter, bylaws or operating agreement, recent certificates of good standing, and board resolutions that evidence delegated signing authority.
| Field Detection | Auto-detect names, dates, and numeric IDs to speed entry and reduce errors. |
|---|---|
| Conditional Logic | Show fields only when applicable (e.g., foreign qualification details) to keep the form concise. |
| Authentication | Require email plus SMS code or stronger authentication for high-value approvals. |
| Audit Trail | Capture IP, timestamp, and action logs for every signer and reviewer. |
| API/Webhook | Push completion events to downstream systems such as ERP or CRM. |
Choose a platform that supports required authentication, audit trails, and common document formats to meet verification and retention needs.
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | Yes, 7-day | No | No | Yes, limited | Yes, limited |
| Bulk Send | Yes | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |
Provide to requestor upon demand; no fixed IRS submission date
Send to recipients and IRS by January 31 for nonemployee compensation
Keep 3 years after hire or 1 year after termination, whichever is later (8 CFR §274a.2)
Form 1040 due April 15 (Oct 15 with extension)
Due April 15 with automatic extension to October 15