Ownership Table
List each owner, legal entity type, class of equity, and exact percentage interest with rounding rules and total that sums to 100%.
A concise ownership outline prevents misunderstandings, supports due diligence, and establishes enforceable expectations for equity, voting, and distributions. It provides a reference for legal counsel and third parties, and improves the speed and clarity of financing, taxation, and succession processes.
Use the outline as a living summary tied to governing documents (operating agreement, articles, stock ledger) and update it whenever ownership, classes, or voting terms change.
List each owner, legal entity type, class of equity, and exact percentage interest with rounding rules and total that sums to 100%.
Record cash, property, or services contributed, date of contribution, and any outstanding contribution obligations or repayment terms.
Specify voting rights by class or owner, quorum rules, and any supermajority requirements for fundamental actions or amendments.
Describe how profits and losses are allocated, preferred payments, priority waterfalls, and timing for distributions or draws.
Summarize right of first refusal, buy‑sell triggers, lockups, and conditions under which transfers are permitted or prohibited.
Identify who may bind the company, any delegated authority limits, and connection to bank signers or contract approval thresholds.
| Field | Configuration |
|---|---|
| Routing Order | Define signer sequence by role, not name. |
| Authentication Method | Use email + optional SMS or knowledge-based checks for higher assurance. |
| Version Control | Require filename conventions and incremental version numbers. |
| Retention Tagging | Apply retention metadata to match legal hold and recordkeeping policies. |
Confirm the provider supports audit trails, retention tagging, and any required certifications (HIPAA, SOC 2) relevant to your industry.
Prepare at entity formation and attach to formation records.
Deliver current outline during investor due diligence prior to funding.
Provide final ownership data before K-1 and 1099 compilation deadlines.
Update immediately upon transfer or merger closing.
Reconcile with cap table at least annually.
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day free trial, no card | Varies by vendor | Varies by vendor | Varies by vendor | Varies by vendor |
| Bulk Send | Yes | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |
| Envelope Cap | No cap | 100 envelopes/user/year | Varies by plan | Varies by plan | Varies by plan |