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Business Package

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BUSINESS PACKAGE

This Business Package Agreement ("Agreement") is made and entered into as of by and between:

WHEREAS

WHEREAS, Client Name: seeks to procure certain business services described herein; and

WHEREAS, Service Provider Name: represents that it has the capability and expertise to provide such services under the terms and conditions set forth in this Agreement; and

WHEREAS, the parties desire to set forth their respective rights and obligations with respect to the scope, payment, confidentiality and other material terms of the engagement.

SCOPE OF WORK

Service Provider shall perform the work and deliverables described below. The parties acknowledge that the description of services may be expanded by a written amendment executed by both parties.

PAYMENT TERMS

Compensation: Client shall pay Service Provider the total sum of $ for the services described above, subject to the payment schedule below.

Invoicing and Payment Terms: Service Provider shall submit invoices in accordance with the payment schedule. Unless otherwise agreed in writing, payments are due within days of receipt of invoice.

Late Payment Fee: Any undisputed amount not paid when due shall accrue interest at the lesser of (a) per month, or (b) the maximum rate permitted by applicable law. Client shall also reimburse Service Provider for reasonable collection costs.

TERM AND TERMINATION

Term: This Agreement commences on and shall continue until unless earlier terminated in accordance with this Section.

Termination for Convenience: Either party may terminate this Agreement without cause by providing not less than days' prior written notice to the other party.

Termination for Cause: Either party may terminate immediately upon written notice if the other party materially breaches any obligation under this Agreement and fails to cure such breach within thirty (30) days after receipt of notice specifying the breach.

CONFIDENTIALITY

Definition: "Confidential Information" means non-public information disclosed by one party (Disclosing Party) to the other (Receiving Party) in any form that is designated as confidential or that reasonably should be understood to be confidential given the nature of the information and the circumstances of disclosure.

Obligations: The Receiving Party shall (a) use Confidential Information solely to perform its obligations under this Agreement; (b) limit disclosure to employees, contractors or agents who have a need to know and who are bound by confidentiality obligations at least as protective as those set forth herein; and (c) use at least the same degree of care to protect Confidential Information as it uses to protect its own confidential information, but in no event less than reasonable care.

Exceptions: Confidential Information does not include information that is (i) already known to the Receiving Party without obligation of confidentiality; (ii) becomes publicly available other than by breach of this Agreement; (iii) lawfully obtained from a third party without restriction; or (iv) independently developed by the Receiving Party without reference to the Disclosing Party's Confidential Information.

Duration: The confidentiality obligations shall continue during the Term and for a period of years following termination or expiration of this Agreement.

GOVERNING LAW; DISPUTE RESOLUTION

Governing Law: This Agreement shall be governed by and construed in accordance with the laws of the State of without regard to its conflict of law principles.

Dispute Resolution: The parties agree to first attempt to resolve disputes in good faith negotiation; if unresolved, parties may pursue any remedy available under applicable law.

MISCELLANEOUS PROVISIONS

Entire Agreement: This Agreement, together with any written exhibits or amendments signed by both parties, constitutes the entire agreement between the parties with respect to the subject matter hereof and supersedes all prior agreements and understandings.

Assignment: Neither party may assign this Agreement or any of its rights hereunder without the prior written consent of the other party, except that either party may assign to an affiliate or in connection with a merger or sale of substantially all of its assets.

Amendment and Waiver: Any amendment or waiver must be in writing and signed by both parties. No failure or delay in exercising any right constitutes a waiver of that right.

Severability: If any provision of this Agreement is held invalid or unenforceable, the remaining provisions shall remain in full force and effect.

NOTICES

REPRESENTATIONS AND WARRANTIES

Each party represents and warrants that it has full power and authority to enter into this Agreement and that the execution and performance hereof will not violate any other agreement to which it is a party.

Client Printed Name:

By:

Date:

Service Provider Printed Name:

By:

Date:

Enter text✕

What a Business Package contains and how it’s used

A Business Package is a bundled set of standardized documents used to form, authorize, and operate a U.S. business. Typical contents include formation filings (Articles of Organization or Incorporation), an operating agreement or bylaws, EIN/TIN guidance, bank resolution templates, a W-9, initial service or sales agreements, meeting minutes, and basic compliance checklists. The package centralizes organizational data, clarifies signing authority, streamlines bank and vendor onboarding, and produces a consistent record for state filing, tax reporting, and internal governance. Electronic execution should follow ESIGN and state UETA/ESRA rules to preserve enforceability.

Why assemble a Business Package for your company

A complete package reduces repetitive data entry, makes internal approvals repeatable, and provides a single organized record for banks, regulators, and partners. It helps align signatures, notarization, and retention practices with U.S. legal frameworks like ESIGN and state UETA/ESRA requirements.

Why assemble a Business Package for your company

Who typically prepares and signs a Business Package

The Business Package is used by a mix of internal teams and external counterparties during formation and early operations.

  • Small business owners and founders — prepare formation filings, sign bylaws, and authorize bank accounts.
  • Corporate legal or compliance teams — review operating agreements, approve governance, and retain executed records.
  • Accounting and finance departments — collect W-9s, prepare EIN/TIN data, and handle tax reporting requirements.

Streamlining responsibility and role clarity reduces processing delays and minimizes downstream compliance issues.

Stepwise process to complete and finalize a Business Package

Follow these sequential steps to prepare, sign, and finalize the package for operational use and third-party acceptance.

  • 01
    Prepare documents: Gather formation, governance, tax, and banking templates.
  • 02
    Populate fields: Complete all required fields and verify TIN/EIN data.
  • 03
    Send for signatures: Route to authorized signers in the proper signing order.
  • 04
    Finalize and retain: Download executed copies and store them per retention rules.

How to configure an electronic workflow for the Business Package

Set up a digital workflow that enforces signer order, required fields, and authentication to reduce execution errors.

Field Configuration
Signing order Sequential routing by role
Required fields Make EIN, legal name, and signer title mandatory
Authentication Email+SMS or KBA for high-assurance signers
Audit capture Enable IP, timestamp, and certificate logging

Technical delivery and integration considerations

Choose a platform that supports common file formats, authentication options, and enterprise integrations.

  • File formats: PDF, DOCX, HTML, XLSX supported
  • Integrations: Salesforce, NetSuite, Google Workspace
  • Authentication: Email, SMS, KBA, SSO

Where to send completed Business Package documents

After execution, distribute specific documents to the institutions and parties that require them to complete onboarding and compliance steps.

  • State Filing: Submit formation filings to the Secretary of State
  • Banking: Provide bank resolution and EIN to open accounts
  • Tax Authorities: Retain W-9 and EIN for IRS reporting
  • Vendors / Clients: Share executed contracts and contact data

Key components included in a standard Business Package

A professional package groups essential documents that third parties commonly request during formation and early operations.

Formation Filing

Articles of Organization or Incorporation prepared to match the selected state’s filing requirements and formatted for electronic submission where allowed.

Operating Agreement

Governance terms, ownership percentages, and signer authority clauses that define who may act on behalf of the business.

EIN Guidance

Instructions for obtaining or recording the employer identification number and confirming correct TIN format for reporting.

Bank Resolution

Template authorizing specific officers to open accounts, execute bank forms, and sign checks or ACH agreements.

Tax Forms

W-9 template and guidance to collect taxpayer identification information for vendors and payees.

Initial Contracts

Basic service, vendor, or client agreements that can be adapted and signed electronically for immediate use.

How to download and save the completed package

Preserve executed files in durable formats and multiple destinations to support audits, banking, and state requirements.

PDF/A Export

Save final signed copies as PDF/A for long-term preservation and compatibility with most archival systems; include the audit certificate in metadata.

DOCX Source Files

Keep editable DOCX versions for internal amendment drafts while storing executed PDFs as the authoritative record.

Cloud Storage

Store copies in enterprise repositories such as Google Drive, Box, or AWS with access controls and versioning enabled.

Local Backup

Maintain an encrypted local backup in addition to cloud retention for redundancy and offline accessibility.

Practical tips to reduce errors and speed execution

Adopt consistent templates, defined signer roles, and pre-validated data to reduce rework and third-party rejections.

Standardize templates across the company
Use a single approved operating agreement and bank resolution template to prevent conflicting language and to speed internal review cycles.
Pre-validate TINs and names
Confirm EIN/TIN and legal entity name before sending; mismatches commonly trigger banking delays and IRS backup withholding obligations.
Enforce required fields
Make critical fields mandatory in your workflow (EIN, signer title, effective date) so documents cannot be completed with missing data.
Capture audit trail metadata
Record IP, timestamp, and authentication method for each signer to strengthen attribution and evidentiary value.

Key filing and tax timelines to consider for Business Package items

Certain deliverables tied to the package carry statutory deadlines; missing these can trigger penalties or reporting delays.

W-9 timing:

Provide upon payer request; no fixed IRS filing deadline

1099-NEC deadline:

File to recipients and IRS by January 31

Individual tax return:

Form 1040 due April 15 (extension to Oct 15 with Form 4868)

EIN issuance:

Obtain prior to payroll or bank account setup; IRS issues immediately online

State annual reports:

Deadlines vary by state; check Secretary of State requirements

Common preparation mistakes that slow package acceptance

  • Using inconsistent entity names across documents, which can cause bank account setup delays and state filing rejections.
  • Leaving EIN/TIN fields blank or entered with dashes, triggering backup withholding or payer rejection.
  • Failing to attach an executed bank resolution, which often prevents banks from accepting account opening requests.
  • Routing signatures out of order or to unauthorized signers, creating enforceability and authority disputes.

Consequences of incomplete or incorrect Business Package documents

Incorrect TIN: Backup withholding 24% applies
Late 1099 filings: $60–$330 per form penalty
I-9 paperwork errors: $281–$2,789 per violation
Missing notarization: Document may be rejected
Name mismatches: Bank account opening denied
Unauthorized signatures: Contract risk and enforceability issues

How a Business Package compares with single-document workflows

Contrast the bundled package approach with sending single documents to understand trade-offs in speed and completeness.

Criteria Business Package Single Form
Purpose comprehensive narrow
Complexity higher lower
Best for formation & onboarding isolated transactions
Retention needs central archive individual storage

eSignature vendor pricing and capability snapshot for Business Package workflows

Compare starting prices and key capabilities relevant when executing multi-document packages; signNow is listed first per vendor alignment rules.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial, no card Varies by plan Varies by plan Varies by plan Varies by plan
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No
Envelope Cap No cap 100 envelopes/user/year Varies by plan Varies by plan Varies by plan

Real-world examples showing typical Business Package outcomes

These concise examples illustrate how teams use a Business Package to speed transactions and maintain compliance.

Optica Ventures — Formation and onboarding

Optica Ventures needed a reliable way to collect signatures and return documents quickly.

  • The interface is simple and easy to use, according to the COO.
  • Brian Fitzgibbons, COO, reports the approach made it easier for his team and customers to complete required paperwork remotely while keeping records consistent for banking and vendor onboarding.

Martin Properties — Remote closings

A real estate operator needed remote execution for leasing and formation documents.

  • The solution allowed mobile signing even offline.
  • Tim Martin, Founder, says digital execution provided compliance and security across devices, enabling property deals to close without in-person signings and reducing turnaround time for tenants and lenders.

Frequently asked questions about Business Package preparation and e-signing

Answers address common legal and operational questions about executing, authenticating, and storing package documents.


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