Is an electronic signature valid for this template?

Yes in most cases. Under the ESIGN Act (15 U.S.C. §7001) and UETA, electronic signatures are legally equivalent to handwritten signatures for most commercial transactions, provided intent, consent, attribution, and retention requirements are met.

When is notarization required?

Notarization depends on the receiving party and state law; deeds and some filings always need a notary. If a third party insists on notarization, use in-person or Remote Online Notarization with proper identity proofing.

What if names or titles do not match corporate records?

Mismatched names or inaccurate titles often cause rejection. Verify corporate filings and attach a corporate resolution or certificate of incumbency to confirm signing authority before submission.

How can I revoke or cancel a PAJ?

Revocation requires a written, signed revocation sent to the agent and relevant third parties. Update internal records and retrieve or notify vendors and banks to stop relying on prior authority.

Are witness lines always necessary?

Witness requirements vary by state and document type. When in doubt, include witness lines and notarization, or confirm with the receiving institution to avoid processing delays.

What to do if a counterparty rejects eSigned documents?

Provide the audit trail, signer authentication evidence, and a copy of the ESIGN/UETA compliance information. If the counterparty still refuses, consider obtaining a notarized original or executing an in-person signature.

Business PAJ Template

This template is fully customizable. Edit the text, fill out the fields, and send it for signature. Give it a try!

BUSINESS PAJ TEMPLATE

This Business Payment and Agreement Joint (PAJ) Template (the Agreement) is made effective as of Effective Date: between Client Name: with Address: , and Service Provider Name: with Address: .

Recitals

WHEREAS, the Provider is engaged in the business of and has the skill, personnel, and capacity to perform the services described herein;

WHEREAS, the Client desires to retain the Provider to perform the services and deliverables set forth in this Agreement and the Provider accepts such engagement subject to the terms and conditions set forth herein;

WHEREAS, the parties wish to set forth the mutual rights and obligations related to payment, performance, confidentiality, and termination.

Scope of Work

Provider shall perform the services and deliver the deliverables described below in accordance with the terms of this Agreement. The parties acknowledge that specific milestones, acceptance criteria, and delivery dates shall be as set forth in the Scope of Work.

Detailed Scope of Work Deliverables (if any)

Payment Terms

Client shall pay Provider for services rendered in accordance with the terms below. All amounts are exclusive of taxes unless otherwise stated.

Total Payment Amount Payment Schedule / Milestones Late Payment Fee Invoice and Payment Instructions

Term and Termination

This Agreement shall commence on Start Date: and shall continue until End Date: unless earlier terminated in accordance with this Section.

Either party may terminate this Agreement for convenience upon written notice of Notice Period (days): to the other party. Either party may terminate immediately for material breach that remains uncured for a period of thirty (30) days following written notice of such breach.

Confidentiality

For the purposes of this Agreement, Confidential Information means non-public information disclosed by one party to the other that is designated as confidential or that reasonably should be understood to be confidential given the nature of the information and the circumstances of disclosure. Confidential Information includes, without limitation, business plans, financial data, technical data, customer lists, pricing, and trade secrets.

Each party agrees: (a) to hold the other party's Confidential Information in strict confidence; (b) not to use Confidential Information except to perform its obligations under this Agreement; and (c) not to disclose Confidential Information to third parties except to employees, agents, and professional advisors who have a need to know and who are bound by confidentiality obligations no less restrictive than those set forth herein.

The foregoing obligations shall not apply to information that (i) is or becomes publicly available through no breach of this Agreement; (ii) was known to the receiving party prior to disclosure as evidenced by written records; (iii) was independently developed without use of the disclosing party's Confidential Information; or (iv) is required to be disclosed by law, provided the receiving party gives prompt written notice to the disclosing party and cooperates in any lawful effort to limit the disclosure.

Representations, Warranties, and Indemnification

Each party represents and warrants that it has the full power and authority to enter into this Agreement. Provider represents that services will be performed in a professional and workmanlike manner in accordance with industry standards. Client shall indemnify and hold Provider harmless from claims arising from Client's misuse of deliverables; Provider shall indemnify and hold Client harmless from claims arising from Provider's gross negligence or willful misconduct.

Governing Law

This Agreement shall be governed by and construed in accordance with the laws of the State of without regard to its conflict of law principles. Venue for any dispute shall lie in the state or federal courts located within that state.

Entire Agreement; Amendment

This Agreement, together with any exhibits or attachments expressly incorporated herein, constitutes the entire agreement between the parties with respect to the subject matter hereof and supersedes all prior and contemporaneous agreements, proposals, and communications, whether written or oral. No amendment or modification of this Agreement will be effective unless in writing and signed by authorized representatives of both parties.

Miscellaneous

If any provision of this Agreement is held invalid or unenforceable, the remaining provisions shall remain in full force and effect. No waiver of any breach shall constitute a waiver of any other breach. The parties are independent contractors and nothing in this Agreement creates a partnership, joint venture, or employment relationship.

Client

Client Name:

By:

Date:

Provider

Provider Name:

By:

Date:

What the Business PAJ Template Is and When It’s Used

The Business PAJ Template is a standardized business authorization form that documents delegated authority, payment approvals, or operational permissions between corporate parties. It defines parties, scope of authority, effective dates, and any monetary or procedural limits. Organizations use the template to create a clear record of who may act on behalf of a company, which activities are authorized, and the duration of that authority, reducing ambiguity for banks, vendors, and internal stakeholders.

Why a Structured Business PAJ Template Matters

A clear template reduces disputes by documenting authority, limits liability through precise language, and supports auditability. Standard fields and optional notarization or witness blocks improve acceptance by third parties and help satisfy compliance requirements.

Who Typically Completes or Signs a Business PAJ

Different roles within or outside a company may create, review, or sign a Business PAJ depending on the decision being delegated.

Business owners and executives who need to delegate operational or financial authority to employees or external agents.
Finance and accounting teams authorizing payment signatories or vendor payment procedures on behalf of the company.
Legal or compliance personnel who review scope, duration, and indemnity language before execution.

Confirm authority lines internally (board resolutions, corporate bylaws) before relying on a completed PAJ for significant transactions.

Essential Parts of a Professional Business PAJ Template

A well-structured template groups identification, authority scope, monetary limits, effective period, signature blocks, and optional authentication clauses so reviewers can quickly confirm its validity.

Parties

Full legal names and entity types for grantor and grantee, including state of formation and business registration numbers where applicable.

Scope

Precise description of actions the agent may take (e.g., execute contracts, approve payments up to a dollar limit, access accounts).

Monetary Limits

Clear single-transaction and aggregate limits, with currency and rounding rules to prevent ambiguity during processing.

Effective Period

Start and end dates, automatic renewal provisions, or event-based termination triggers stated plainly to control exposure.

Signatures

Signature blocks for signers, printed names, titles, and dates; include corporate attestation lines when required by bylaws.

Authentication

Optional notarization, witness lines, or eSignature authentication requirements (KBA, SMS code) to meet third-party or state needs.

Information Typically Required on the Form

Grantor Name: Exact legal entity

Agent Name: Full legal name

Authority Scope: Specific activities

Monetary Limits: Dollar amounts

Effective Dates: MM/DD/YYYY range

Signatory Title: Officer capacity

How to Complete a Business PAJ Template — Step by Step

Follow these steps to prepare, verify, and execute a Business PAJ correctly so third parties recognize the authority granted.

01

Prepare: Populate names, scope, limits, and dates accurately.
02

Review: Have legal or finance verify authority and corporate approval.
03

Authenticate: Add notarization, witness, or eAuthentication as required.
04

Distribute: Send executed copies to banks, vendors, and internal records.

Where to Send or File the Completed Template

Routing depends on the delegated activity: financial institutions, internal departments, and external counterparties may all need executed copies.

Banking: Provide signed original or certified copy to the bank's merchant services or relationship team.
Vendors: Send executed copy to vendor contract administration or accounts payable.
Internal Records: Store original in corporate records and attach board resolutions if required.
Regulatory Filings: File copies with regulators only when the authority triggers a reportable action.

Options for Digital Completion and eSubmission

Use secure eSignature platforms or RON providers depending on authentication and notarization needs.

Guest Signing: Allows recipients to sign without accounts
Stronger Authentication: SMS, KBA, or SSO options
RON Support: Audio-video + identity proofing

Choose a solution that meets the legal and counterparty requirements for authentication, retention, and audit trail completeness.

eSignature Vendor Comparison for Executing Business PAJ Documents

Compare basic pricing and core capabilities for common eSignature vendors used to execute business authorization templates; signNow appears first for clarity.

	signNow	DocuSign	Adobe Sign	PandaDoc	HelloSign
Starting Price	$8/user/mo	$15/user/mo	$14/user/mo	$19/user/mo	$15/user/mo
Free Trial	Yes, 7-day trial	Varies by plan	Varies by plan	Varies by plan	Varies by plan
Bulk Send	Yes	Yes	Yes	Yes	No
Audit Trail	Yes	Yes	Yes	Yes	Yes
HIPAA Compliant	Yes	Yes	Yes	No	No

Frequently Asked Questions and Troubleshooting

Common execution and acceptance issues for Business PAJ documents and how to address them when working with banks, vendors, and internal teams.

Need help? Contact support

Is an electronic signature valid for this template?
Yes in most cases. Under the ESIGN Act (15 U.S.C. §7001) and UETA, electronic signatures are legally equivalent to handwritten signatures for most commercial transactions, provided intent, consent, attribution, and retention requirements are met.
When is notarization required?
Notarization depends on the receiving party and state law; deeds and some filings always need a notary. If a third party insists on notarization, use in-person or Remote Online Notarization with proper identity proofing.
What if names or titles do not match corporate records?
Mismatched names or inaccurate titles often cause rejection. Verify corporate filings and attach a corporate resolution or certificate of incumbency to confirm signing authority before submission.
How can I revoke or cancel a PAJ?
Revocation requires a written, signed revocation sent to the agent and relevant third parties. Update internal records and retrieve or notify vendors and banks to stop relying on prior authority.
Are witness lines always necessary?
Witness requirements vary by state and document type. When in doubt, include witness lines and notarization, or confirm with the receiving institution to avoid processing delays.
What to do if a counterparty rejects eSigned documents?
Provide the audit trail, signer authentication evidence, and a copy of the ESIGN/UETA compliance information. If the counterparty still refuses, consider obtaining a notarized original or executing an in-person signature.

be ready to get more

Join over 28 million airSlate SignNow users

Sign Now