Is an electronic signature valid?

Yes. Electronic signatures are legally enforceable in most U.S. transactions under the ESIGN Act (15 U.S.C. §7001) and UETA where adopted, provided intent, consent, attribution, and record retention requirements are met.

When is notarization required?

Notarization is required when a third party or state law demands it — for example, many banks and title companies require notarized acknowledgments for real property or account authority; check specific state rules.

How do I revoke authority?

Revoke in writing, deliver notice to affected third parties, and record the revocation in corporate minutes; include an effective date and preserve evidence of notice delivery.

What attachments are commonly requested?

Common attachments include board resolutions, corporate minutes, specimen signatures, and a copy of government ID; absence of these often leads to rejection by banks and counterparties.

Can the form include monetary limits?

Yes. Explicit monetary caps and conditional limits should be stated in the scope of authority to prevent overreach and to aid third-party reliance.

Which file formats should I keep?

Retain a PDF/A or other immutable PDF export for archival. Ensure the platform preserves an audit trail and stores a tamper-evident copy for evidentiary purposes.

Business Person Form

This template is fully customizable. Edit the text, fill out the fields, and send it for signature. Give it a try!

BUSINESS PERSON FORM

Parties and Recitals

This General Business Agreement (the Agreement) is entered into by and between Business Person: and Counterparty: .

WHEREAS, Business Person possesses skills, expertise or business interests described below and desires to engage Counterparty to perform certain services or to collaborate on business activities; and

WHEREAS, Counterparty represents that it has the professional capacity and resources to perform the services set forth and is willing to accept engagement on the terms and conditions contained herein;

NOW, THEREFORE, in consideration of the mutual covenants and agreements contained in this Agreement, and other good and valuable consideration, the sufficiency of which is hereby acknowledged, the parties agree as follows:

Business Person Information

Business Name Business Address Primary Contact Tax Identification Number (if applicable) Entity Type (select all that apply)

Sole Proprietor LLC Corporation Partnership Other

Scope of Work

The parties agree that Counterparty shall perform the services and duties described below. The Scope of Work shall include specific deliverables, milestones, and responsibilities, and shall be performed in a commercially reasonable manner consistent with industry standards.

Describe Scope of Work

Payment Terms

Compensation to Counterparty shall be as follows:

Total Amount Payable Payment Schedule Late Payment Fee

All payments are due net as specified in the Payment Schedule. If any undisputed amount is not paid when due, interest shall accrue as set forth above and the non-defaulting party may suspend performance after delivering written notice of intent to suspend.

Term and Termination

This Agreement shall commence on Start Date: and shall continue until End Date: unless earlier terminated in accordance with this section.

Either party may terminate this Agreement for convenience upon providing written notice no less than days prior to the intended termination date. Either party may terminate immediately for material breach that remains uncured for a period of 30 days after written notice of such breach.

Confidentiality

Each party acknowledges that during the course of performance it may receive Confidential Information of the other party. "Confidential Information" means non-public business, technical, financial or other information disclosed in any form. Each receiving party shall: (i) hold Confidential Information in strict confidence, (ii) use it solely to perform under this Agreement, and (iii) not disclose it to any third party without prior written consent, except as required by law or to its employees and contractors who have a need to know and who are bound by confidentiality obligations at least as protective as those herein. Confidential obligations shall survive termination for a period of three (3) years, or longer as required to protect trade secrets.

Representations and Warranties; Indemnity

Each party represents that it has the full right, authority and capacity to enter into this Agreement. Each party shall indemnify, defend and hold harmless the other party from and against any third party claims arising out of the indemnifying party's negligence, willful misconduct, or breach of this Agreement, subject to applicable limitations and exclusions.

Governing Law

This Agreement shall be governed by and construed in accordance with the laws of the state specified below without regard to conflict of law principles.

Governing State

Entire Agreement; Amendments

This Agreement, including any attachments and written exhibits signed by the parties, constitutes the entire agreement between the parties with respect to the subject matter hereof and supersedes all prior discussions, negotiations, and agreements. No amendment, modification or waiver shall be effective unless in a writing signed by the party to be charged.

Notices

All notices required or permitted under this Agreement shall be in writing and delivered to the addresses set forth in this form or to such other address as a party may designate by written notice to the other. Notice is effective upon receipt.

Additional Provisions

Special Conditions or Amendments

Signatures

Business Person

Printed Name:

By:

Date:

Counterparty

Printed Name:

By:

Date:

What the Business Person Form Is and when it's used

The Business Person Form is a structured document used to record an individual’s role, authority, and contact details when acting on behalf of a company or commercial entity. It typically identifies the signer, their title, scope of authority, dates of appointment, and any limits on signing power. Organizations use the form to document who may execute agreements, accept deliveries, approve payments, or represent the business in specific transactions. Accurate completion reduces downstream disputes about authority and supports internal controls, corporate recordkeeping, and statutory filings where an identified business agent is required.

Why a clear Business Person Form matters

A completed Business Person Form clarifies signing authority, protects counterparties, and helps organizations maintain accurate corporate records while reducing disputes over who can bind the company.

Who typically completes or receives this form

This form is used by organizations that need a written record of delegated authority before entering contracts, engaging vendors, or filing government paperwork.

Corporate administrators and in-house counsel who manage signature policies and maintain delegation records.
Banking and finance teams verifying authorized signers for account access, wire transfers, and loan documents.
Third parties such as vendors, title companies, and government offices that require proof of authority to accept agreements.

Recipients include procurement, legal, banking partners, title companies, and government agencies that require confirmation of the signer’s capacity.

Essential parts of a professional Business Person Form

A well-structured form combines identity details, authority scope, duration, signature blocks, attachments, and verification steps so recipients can quickly confirm who may act for the firm.

Party Identification

Full legal name, business entity type, and registration number to unambiguously identify the company and avoid mismatches with official records.

Agent Details

Full legal name, job title, direct contact information, and government ID reference for the person granted authority to act on the business’s behalf.

Scope of Authority

Clear description of actions the person may take (sign contracts, open accounts, approve payments), and monetary or topic limits where applicable.

Effective Dates

Start and end dates or triggering events that define when the authority begins and when it terminates or must be reviewed.

Signature Block

Designated signature lines for the agent and an authorized company representative, with printed names, dates, and capacity statements.

Verification Items

Attachments or fields for supporting documents (board resolution, power of attorney, identification); notarization or witness statements when required.

Step-by-step: filling and verifying the Business Person Form

Follow these sequential steps to complete the form correctly, verify authority, and distribute records to interested parties.

01

Prepare details: Collect entity and agent identification before starting.
02

Document authority: Describe scope, limits, and effective dates precisely.
03

Attach proof: Include board resolution or POA when required.
04

Record and distribute: Store a signed copy in corporate records and share with relevant third parties.

Configuring an online workflow for this form

Set up a repeatable digital process: designate fields, authentication, attachments, and routing for review and retention.

Field	Configuration
Authentication method	Email link or SMS code for signer identity
Required attachments	Upload board resolution or ID before completion
Conditional fields	Show monetary limits only if authority is financial
Routing	Send to legal, finance, then archive

Where to send or file the completed form

Depending on the transaction, route the form to internal approvers, external counterparties, or government agencies as required.

Internal Records: Save signed copy to corporate records or HR file.
Banking Partners: Provide original or notarized copy for account setup.
Third Parties: Share with vendors, title companies, or counterparties as proof of authority.
Regulatory Filings: Include with state or federal filings when required by agency rules.

Digital signing and technical delivery considerations

Confirm authentication, file format, and retention capabilities before collecting electronic signatures to ensure the record is admissible and auditable.

File Formats: PDF, DOCX supported for export and archival
Integrations: Works with CRM and cloud storage systems
Authentication: Email, SMS, or multi-factor signer verification

Typical timelines and processing expectations

Processing time depends on verification complexity: internal approvals, required notarization, and third-party acceptance all affect turnaround.

Internal approval timeframe:

1–10 business days depending on review depth

Notarization scheduling:

Same-day to several days when in-person or RON required

Third-party acceptance:

Banks/title companies may require additional vetting

Record retention action:

Store signed copy immediately after completion

Urgent processing:

Expedite/priority review reduces delays but may incur fees

Key milestones during form processing

Track these sequential milestones to monitor progress from preparation through final filing and archival.

01

Preparation Completed

All fields and attachments collected

02

Internal Approval

Legal and finance sign-off obtained

03

Execution and Notarization

Agent and witness signatures collected

04

Distribution and Archival

Copies delivered and retained in records

Key security and compliance controls for the form

Encryption in transit: TLS 1.2/1.3

Encryption at rest: AES-256

Audit trail: Detailed IP and timestamp logs

Regulatory certs: SOC 2 Type II, ISO 27001

HIPAA handling: BAA required for PHI

Authentication: Email, SMS, or advanced options

Principal risks and potential penalties

Incorrect TIN: Backup withholding 24%

I-9 Errors: Fines $281–$2,789 per violation

Late Filings: IRC §6721 penalties apply

Unauthorized Acts: Contract risk and personal liability

Missing Proof: Third parties may reject form

Fraudulent Records: Civil and criminal exposure

Common mistakes to avoid when preparing the form

Using an informal or DBA name instead of the registered legal entity can prevent banks and counterparties from accepting the form.
Leaving the authority scope vague (e.g., 'sign contracts') rather than specifying limits or monetary caps invites disputes and external rejections.
Omitting supporting documents such as a board resolution or power of attorney often makes the form insufficient for third-party reliance.
Failing to notarize when the counterparty or state requires it will delay transactions and may render the form unusable.

Sample eSignature vendor comparison relevant to this form

This comparison summarizes entry-level pricing and core capabilities for platforms commonly used to sign and store Business Person Forms; signNow appears first per table convention.

	signNow	DocuSign	Adobe Sign	PandaDoc	HelloSign
Starting Price	$8/user/mo	$15/user/mo	$14/user/mo	$19/user/mo	$15/user/mo
Free Trial	7-day free trial	Varies	Varies	Varies	Varies
Bulk Send	Yes	Yes	Yes	Yes	No
Audit Trail	Yes	Yes	Yes	Yes	Yes
HIPAA Compliant	Yes	Yes	Yes	No	No

Frequently asked questions about the Business Person Form

Answers to common questions on legal validity, notarization, witness rules, revocation, and acceptable electronic signing methods.

Need help? Contact support

Is an electronic signature valid?
Yes. Electronic signatures are legally enforceable in most U.S. transactions under the ESIGN Act (15 U.S.C. §7001) and UETA where adopted, provided intent, consent, attribution, and record retention requirements are met.
When is notarization required?
Notarization is required when a third party or state law demands it — for example, many banks and title companies require notarized acknowledgments for real property or account authority; check specific state rules.
How do I revoke authority?
Revoke in writing, deliver notice to affected third parties, and record the revocation in corporate minutes; include an effective date and preserve evidence of notice delivery.
What attachments are commonly requested?
Common attachments include board resolutions, corporate minutes, specimen signatures, and a copy of government ID; absence of these often leads to rejection by banks and counterparties.
Can the form include monetary limits?
Yes. Explicit monetary caps and conditional limits should be stated in the scope of authority to prevent overreach and to aid third-party reliance.
Which file formats should I keep?
Retain a PDF/A or other immutable PDF export for archival. Ensure the platform preserves an audit trail and stores a tamper-evident copy for evidentiary purposes.

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