Identification
Business and principal legal names, EIN or TIN, mailing address, and contact details to ensure the statement is tied to the correct entity.
A complete, accurate Business PFS Document reduces underwriting delays, lowers the risk of unexpected loan conditions, and provides a reliable record for commercial decisions while supporting regulatory and audit needs.
Common contributors include business owners, chief financial officers, and outside advisors who gather financial data for the statement.
Reviewers usually include underwriters, credit officers, accountants, and legal counsel who verify accuracy before credit or investment decisions.
An owner, partner, or officer with authority to bind the business. This person attests to completeness and signs under penalty of law if false statements are made; lenders rely on their signature for personal guaranties and representations.
A named officer (e.g., CFO) with delegated authority to certify the PFS. The signatory must understand the financials, retain supporting documents, and be available for follow-up questions during due diligence.
Business and principal legal names, EIN or TIN, mailing address, and contact details to ensure the statement is tied to the correct entity.
List cash, marketable securities, receivables, inventory, fixed assets, and other material assets with current valuations and supporting schedules.
Itemize secured and unsecured debt, contingent liabilities, lease obligations, and creditor names with outstanding balances and maturity dates.
Summarize annual revenue streams, net income, EBITDA or adjusted cash flow, and recent cash flow statements used to assess repayment capacity.
Detail equity stakes, subsidiaries, minority investments, and percentage ownership that affect consolidated exposure or related-party obligations.
Include material event disclosures, pending litigation, tax issues, and a signed certification attesting to accuracy and completeness.
Confirm the recipient’s accepted submission formats and any signer authentication requirements before sending electronically.
| Field | Configuration |
|---|---|
| Signature Block | Required, date field auto-fill |
| Supporting Attachments | Allow multiple PDF uploads |
| Authentication Level | Email + SMS optional KBA |
| Retention Setting | Retain signed copy for minimum retention |
Provide immediately or by the lender’s stated deadline
Many lenders require annual or material-change updates
Submit before loan closing or funding
Disclose within 30 days of a material event
Maintain records for minimum required retention periods
Optica used a PFS to support a credit application and streamline lender review
A property management firm supplied a PFS for multiple portfolio loans
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