Entity Details
Legal name, DBA, formation jurisdiction, EIN or TIN, and corporate type; used to match public records and tax reporting.
A fully completed Business PGQ Document reduces onboarding delays, clarifies contracting authority, and creates a defensible paper trail for audit, compliance, and risk management purposes.
Organizations and individuals across procurement, legal, compliance, and finance teams commonly use the Business PGQ Document to verify counterparty information before contracting.
The completed questionnaire becomes part of the contracting record and should be stored with the related agreement for future reference.
Legal name, DBA, formation jurisdiction, EIN or TIN, and corporate type; used to match public records and tax reporting.
Names, titles, and evidence of signing authority (resolution or POA), plus signer contact details and ID verification notes.
W-9 or equivalent tax forms, remittance address, ACH or wire instructions, and backup withholding status.
Certificates of insurance, policy limits, license numbers, and expiration dates required for vendor qualification and risk transfer.
Anti-corruption, export control, sanctions, and data-privacy statements attesting to legal and regulatory compliance.
Project-specific scope, pricing schedules, deliverable acceptance criteria, and change-order procedures attached as exhibits.
| Field | Configuration |
|---|---|
| Required Fields | Mark entity name, EIN, signer as required |
| Conditional Logic | Show insurance section only if service type requires it |
| Signer Order | Set sequential routing: Procurement → Legal → Finance |
| Authentication | Use email plus SMS code or higher as needed |
Choose a platform that supports PDF and DOCX uploads, audit trails, and the authentication level your compliance policies require.
Provide upon request; no fixed filing deadline
Issue to recipients by Jan 31 each year
Paper filing to IRS by Feb 28; electronic by Mar 31
Individual tax returns due Apr 15 (extension to Oct 15 possible)
Retain for 3 years after hire or 1 year after termination, whichever is later
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day free trial, no credit card required | No | No | Yes, limited | Yes, limited |
| Bulk Send | Yes | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| Envelope Cap | No cap | 100 envelopes/user/year | Varies by plan | Varies by plan | Varies by plan |