Header
Document title, effective date, and contract or PO number so the addendum links to the controlling agreement.
A clear POD addendum reduces billing disputes, creates an auditable chain of custody for goods or services, and documents acceptance terms. It standardizes delivery evidence so accounting, operations, and legal teams can act on the same record.
Businesses involved in shipping, logistics, contract services, and accounts payable commonly complete this addendum when proof of physical or electronic delivery is required.
Use the following role examples to determine who should prepare, sign, and retain the completed addendum within your organization.
Document title, effective date, and contract or PO number so the addendum links to the controlling agreement.
Carrier name, shipment ID, delivery address, and date/time of delivery to precisely identify the event being documented.
Name and contact for the person receiving delivery, plus organization and role to attribute acceptance.
Space for damage, shortage, or exception notes; include photos or attachment fields for evidence when possible.
Signature, printed name, title, and signature date — indicate whether electronic signatures are permitted.
Related PO/invoice numbers, bill of lading, and internal routing codes for reconciliation and audit.
| Field | Configuration |
|---|---|
| Authentication | Email link or SMS code; require stronger ID for high-value deliveries |
| Field Types | Text, date, checkbox, attachment field for photos or proof |
| Conditional Logic | Show exception fields when 'damage' or 'shortage' is selected |
| Notifications | Auto-notify operations and AP when signed |
Choose a platform that supports secure e-signing, attachments (photos), and an immutable audit trail for dispute evidence.
Payment countdown typically begins on the signed delivery date
Carriers and insurers often require claims within a specified number of days
Warranty period frequently begins on delivery/acceptance date
Set internal SLA for escalation after exceptions are reported
Retention and archival schedules start from signature or contract close
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day trial | Varies | Varies | Varies | Varies |
| Bulk Send | Yes | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |
| Envelope Cap | No cap | 100 envelopes/user/year | Varies | Varies | Varies |