Entity Identifier
Legal entity name and EIN/TIN fields that match formation documents to reduce ambiguous matches during vendor onboarding and banking checks.
A concise POI template reduces onboarding delays, lowers manual verification errors, and creates an auditable record of identity checks for compliance and risk teams while documenting who authorized the transaction.
The Business POI Template is most often completed by corporate representatives, procurement teams, and compliance staff during onboarding or transaction setup.
Use this document to create a consistent audit trail showing who provided identity information and what supporting records were verified.
| Field | Configuration |
|---|---|
| Entity Name Field | Required text field; auto-validate against entity list |
| EIN/TIN Field | Masked numeric field; format validation |
| Document Upload | Require PDF or image; allow multiple attachments |
| Signer Authentication | Enable email or SMS code authentication |
Choose a platform that supports secure uploads, optional advanced authentication, and an immutable audit trail.
Confirm your provider supports encryption in transit and at rest, audit logs, and any industry-specific compliance (for example HIPAA for healthcare) before collecting sensitive POI data.
Legal entity name and EIN/TIN fields that match formation documents to reduce ambiguous matches during vendor onboarding and banking checks.
Full name, title, contact, and government ID information for the person signing or authorizing transactions on behalf of the entity.
Placeholders for corporate resolutions, operating agreements, or board minutes to demonstrate the signer’s authority to act for the business.
Required PDF or image uploads for IDs and corporate records with file-type validation and size limits for reliable processing.
Fields to record verifier name, method used (manual, RON, third-party), date, and outcome to support audits and dispute resolution.
Clear signature block with printed name, capacity, and MM/DD/YYYY date to establish intent and timing of authorization.
Ask for POI immediately when initiating a supplier or account relationship.
Require representative to present ID within three business days of request when practical.
Complete identity checks and record results within five business days for typical cases.
Retention begins on the verification date recorded on the form.
Revalidate high-risk relationships annually or when significant corporate changes occur.
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | Yes, 7-day free trial | Varies by plan | Varies by plan | Varies by plan | Varies by plan |
| Bulk Send | Yes | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |
| Envelope Cap | No cap | 100 envelopes/user/year | Varies | Varies | Varies |