Is an electronic signature legally valid?

Yes. Electronic signatures are legally equivalent to handwritten signatures under the federal ESIGN Act (15 U.S.C. ch. 96, 2000) and UETA where adopted, provided the transaction meets intent, consent, attribution, and record retention tests.

Do I need notarization or witnesses?

Not usually for standard posting agreements, but state or local rules can require notarization or witnesses for specific instruments; check state requirements and whether the agreement affects real property interests.

How do I correct an error after signing?

Prepare an amendment or corrected agreement signed by all original parties; minor clerical fixes should be documented with a signed addendum rather than altering the executed original.

Who is authorized to sign for a company?

An authorized officer, manager, or person with delegated signing authority should sign; verify corporate records or an authority certificate to avoid disputes over signatory power.

Can the agreement be revoked or canceled?

Revocation terms must appear in the agreement. If silent, use termination clauses or mutual written consent. Check any statutory notice requirements for public postings before removal.

How should executed agreements be stored?

Keep signed originals or reliable electronic copies with audit trails for the applicable retention period; ensure secure storage with access controls and the ability to reproduce the record.

Electronic Signature
Templates
Miscellaneous
Business Posting Agreement

Business Posting Agreement

This template is fully customizable. Edit the text, fill out the fields, and send it for signature. Give it a try!

BUSINESS POSTING AGREEMENT

This Business Posting Agreement (the Agreement) is entered into as of Effective Date: by and between Business Name: and Posting Location Owner: .

RECITALS

WHEREAS, Business desires to place promotional posters, signage, or other printed materials (collectively, Posted Materials) at a physical posting location owned or controlled by Posting Location Owner; and

WHEREAS, Posting Location Owner has the authority to permit the placement of such Posted Materials at the location described in this Agreement and is willing to allow posting subject to the terms and conditions set forth below.

NOW, THEREFORE, in consideration of the mutual promises contained herein and other good and valuable consideration, the parties agree as follows.

SCOPE OF WORK

Description of Posting Activities Posting Specifications (location, quantities, dimensions, display method) Specific Posting Location Description

PAYMENT TERMS

As consideration for the posting rights granted herein, Business shall pay Posting Location Owner the amounts and on the schedule set forth below.

Payment Amount Payment Schedule and Due Dates Late Fee / Interest on Overdue Amounts

All payments shall be made in lawful currency and are non-refundable unless otherwise agreed in writing. If Business fails to timely pay any amount when due, Posting Location Owner may suspend posting activities upon ten (10) days' prior written notice until past due amounts are paid.

TERM AND TERMINATION

Term: This Agreement commences on Start Date: and continues until End Date: unless earlier terminated in accordance with this Agreement.

Either party may terminate this Agreement for convenience upon Notice Period of days' prior written notice to the other party. Either party may terminate immediately for a material breach by the other party if the breach remains uncured thirty (30) days after written notice specifying the breach.

CONFIDENTIALITY

Each party acknowledges that during the term of this Agreement it may receive Confidential Information of the other party. For purposes of this Agreement, Confidential Information means non-public business or technical information disclosed in connection with this Agreement, whether oral, written, or electronic, and designated as confidential or that reasonably should be understood to be confidential given the nature of the information.

The receiving party shall: (a) hold Confidential Information in strict confidence and not disclose it to third parties except as permitted herein; (b) use Confidential Information solely to perform its obligations under this Agreement; and (c) take reasonable measures to protect the confidentiality of such information. Confidential Information does not include information that is or becomes publicly known through no breach by the receiving party, was already known by the receiving party prior to disclosure, is rightfully received from a third party without restriction, or is independently developed by the receiving party.

INSURANCE AND COMPLIANCE

Business shall comply with all applicable laws, codes, ordinances, and regulations in connection with the Posted Materials. Business shall procure and maintain, at its expense, commercial general liability insurance with limits reasonably acceptable to Posting Location Owner and shall, upon request, provide a certificate evidencing such insurance prior to initial posting.

Insurance Required? Yes — Business will provide certificate of insurance.

INDEMNIFICATION

Business shall indemnify, defend and hold harmless Posting Location Owner and its officers, agents and employees from and against any and all claims, liabilities, losses, damages, costs and expenses (including reasonable attorneys' fees) arising out of (a) the content or placement of the Posted Materials, (b) Business's negligence or willful misconduct, or (c) Business's breach of this Agreement. Posting Location Owner shall promptly notify Business of any claim for which indemnification is sought and shall cooperate in the defense and settlement thereof.

GOVERNING LAW

This Agreement shall be governed by and construed in accordance with the laws of the State of without regard to conflict of laws principles.

ENTIRE AGREEMENT

This Agreement, including all exhibits and attachments hereto, constitutes the entire agreement between the parties with respect to the subject matter hereof and supersedes all prior and contemporaneous agreements, proposals, and communications, whether oral or written. No amendment, modification or waiver of any provision of this Agreement shall be effective unless in writing and signed by both parties.

NOTICES

All notices, demands, or other communications required or permitted to be given under this Agreement shall be in writing and delivered to the addresses set forth below or to such other address as either party may designate by written notice in accordance with this section.

Business Notice Address Posting Location Owner Notice Address

Business

Party Printed Name:

By:

Date:

Posting Location Owner

Party Printed Name:

By:

Date:

What a Business Posting Agreement Covers

A Business Posting Agreement documents the terms under which a business places notices, advertisements, or public postings on property, premises, or digital channels controlled by a second party. Typical uses include tenant notice postings, on-site job or safety notices, permit or trade posting permissions, and online distribution authorizations. The agreement defines the posting location, duration, content restrictions, removal process, indemnities, and any fees or revenue sharing. It also sets the governing law and dispute resolution method to make enforcement and compliance clear between the parties.

Why a Clear Posting Agreement Matters

A written Business Posting Agreement clarifies rights and responsibilities, reduces disputes about content or duration, and protects property owners from liability. It establishes consent and record evidence that postings were permitted, which is important for regulatory compliance and enforcement.

Who Typically Prepares and Signs This Agreement

Several parties commonly use and complete Business Posting Agreements depending on the use case and industry.

Property owners and managers responsible for consent, location control, and removal timelines.
Advertisers, vendors, and service providers arranging placement, content approval, and payment terms.
HR or safety teams posting workplace notices, OSHA postings, or union communications.

Identify the appropriate signatory (owner, authorized manager, or corporate officer) before finalizing the document to avoid execution and enforcement issues.

Core Elements to Include in a Professional Agreement

A robust Business Posting Agreement covers operational, legal, and administrative items so both parties understand scope and risk.

Posting Location

Precise description of where the posting may appear, including building, unit, or URL and any dimensional limits or display conditions.

Duration

Start and end dates, automatic removal triggers, renewal options, and procedures for early termination or removal of content.

Content Approval

Approval workflow for posted material, prohibited content categories, and timeframe for owner review or rejection of content.

Fees & Payment

Amount, invoicing schedule, responsibility for installation or removal costs, and any revenue sharing or penalties for late payment.

Liability

Indemnity clauses, insurance requirements, and limitations of liability for damage, defacement, or third-party claims.

Governing Law

State choice-of-law provision, venue for disputes, and any arbitration or small-claims procedures.

Step-by-Step: Completing a Business Posting Agreement

Follow these sequential steps to prepare, review, and execute the agreement correctly and consistently.

01

Gather details: Collect party names, posting specs, and dates before drafting.
02

Draft terms: Include duration, location, content rules, compensation, and liability language.
03

Review legally: Confirm insurance, indemnities, and governing law with counsel if needed.
04

Execute: Obtain authorized signatures and distribute final fully executed copies to all parties.

How to Configure a Digital Signing Workflow

Set up the signing flow to match approval and authentication needs before sending for signatures.

Field	Configuration
Signer Order	Sequential or parallel routing depending on required approvals.
Authentication Level	Email-only, SMS code, or identity verification for higher-risk postings.
Conditional Fields	Show or hide fields based on prior answers to reduce errors.
Audit Trail	Enable full timestamped logs for legal evidence of execution.

Digital Signing and eSubmission Considerations

Choose eSignature settings that meet evidence, authentication, and retention requirements for your jurisdiction and industry.

Document Formats: Use PDF or DOCX to preserve layout and enable secure signatures.
Integrations: Connect to systems like Salesforce or NetSuite for automated routing and storage.
Security: Enable TLS 1.2/1.3 in transit and AES-256 at rest for protected records.

Ensure the chosen platform supports audit trails, required authentication, and long-term export to comply with retention rules.

Where to Send or File the Completed Agreement

Decide routing depending on whether the posting is physical, digital, or regulated; follow agency or corporate filing rules.

Owner Records: Keep a signed copy in the property owner's central contract repository.
Vendor Files: Vendor or advertiser retains an executed copy for tax and invoicing purposes.
Regulatory Filing: If postings relate to permits, file with the issuing municipal or state agency.
Public Display: Place a signed posting at the location and record the install date.

Key Timeframes and Processing Expectations

Track dates that affect posting rights, enforcement, and statutory obligations so obligations do not lapse.

Start and End Dates:

Clearly state MM/DD/YYYY for both activation and removal deadlines.

Approval Windows:

Allow specific days for owner review before posting begins.

Removal Notice:

Define required notice period for early removal or content changes.

Archiving:

Record execution date for retention triggers and legal holds.

Renewal Deadlines:

Specify renewal notice windows and automatic renewal rules if any.

Typical Processing Milestones

A sequential milestone view helps teams track preparation, approval, display, and closeout steps for a posting engagement.

01

Request Submitted

Advertiser provides content, location, and requested schedule for review.

02

Owner Approval

Owner reviews and approves content or requests edits.

03

Execution and Placement

Agreement is signed and posting is physically or digitally installed.

04

Removal and Reconciliation

Posting removed at end date and parties reconcile obligations and payments.

Common Mistakes to Avoid

Using imprecise location descriptions that lead to disputes about where a posting was allowed or prohibited.
Failing to document approval for content changes, which can void indemnity protections and cause removal disputes.
Providing an unsigned or partially executed agreement to installers or vendors, leaving no enforceable record of permission.
Not matching signatory authority to corporate records, creating challenges when verifying the signer was authorized to bind the entity.

Potential Risks and Consequences

Contract Voidance: Enforceability risk

Removal Costs: Out-of-pocket expenses

Third-Party Claims: Liability exposure

Regulatory Fines: Permit or posting violations

Reputational Harm: Public complaints

Data Risks: Improper storage of signed records

Real-World Examples of Posting Agreements in Use

These short examples show practical ways organizations formalize posting rights and responsibilities.

Martin Properties — Local Leasing Notices

A regional property manager needed uniform posting permissions for leasing signs and notices

The agreement specified sign dimensions and removal timelines
As a result, the manager centralized approval, reduced tenant disputes, and maintained consistent branding while documenting consent for future enforcement.

Optica Ventures — Event Promotional Displays

A small events firm arranged temporary on-premise promotional displays at partner venues

The agreement required owner approval of artwork and start/end dates
Clear indemnities and a removal schedule reduced liabilities and simplified post-event reconciliation between the parties.

eSignature Pricing and Feature Snapshot Relevant to This Agreement

Basic vendor pricing and feature availability influence platform choice for signing, audit trails, bulk sending, and HIPAA needs. signNow is listed first for comparison consistency.

	signNow	DocuSign	Adobe Sign	PandaDoc	HelloSign
Starting Price	$8/user/mo	$15/user/mo	$14/user/mo	$19/user/mo	$15/user/mo
Free Trial	7-day free trial	Varies	Varies	Varies	Varies
Bulk Send	Yes	Yes	Yes	Yes	No
Audit Trail	Yes	Yes	Yes	Yes	Yes
HIPAA Compliant	Yes	Yes	Yes	No	No

Essential Security and Compliance Facts

Encryption: TLS 1.2/1.3 in transit; AES-256 at rest

Certifications: SOC 2 Type II and ISO 27001

HIPAA: BAA required for protected health information

21 CFR Part 11: Supports compliance for regulated records

ESIGN / UETA: Meets ESIGN and UETA legal requirements

Accessibility: WCAG 2.0 Level AA compliant

Frequently Asked Questions About Execution and Validity

Answers to frequent questions about enforceability, notarization, corrections, storage, and who may sign a Business Posting Agreement.

Need help? Contact support

Is an electronic signature legally valid?
Yes. Electronic signatures are legally equivalent to handwritten signatures under the federal ESIGN Act (15 U.S.C. ch. 96, 2000) and UETA where adopted, provided the transaction meets intent, consent, attribution, and record retention tests.
Do I need notarization or witnesses?
Not usually for standard posting agreements, but state or local rules can require notarization or witnesses for specific instruments; check state requirements and whether the agreement affects real property interests.
How do I correct an error after signing?
Prepare an amendment or corrected agreement signed by all original parties; minor clerical fixes should be documented with a signed addendum rather than altering the executed original.
Who is authorized to sign for a company?
An authorized officer, manager, or person with delegated signing authority should sign; verify corporate records or an authority certificate to avoid disputes over signatory power.
Can the agreement be revoked or canceled?
Revocation terms must appear in the agreement. If silent, use termination clauses or mutual written consent. Check any statutory notice requirements for public postings before removal.
How should executed agreements be stored?
Keep signed originals or reliable electronic copies with audit trails for the applicable retention period; ensure secure storage with access controls and the ability to reproduce the record.

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