Entity Details
Legal entity name, formation type (LLC, corporation), state of formation, and taxpayer identification ensure the document ties to the correct legal person.
Maintains legal clarity about signing authority, prevents unauthorized commitments, and supports corporate and regulatory compliance. It also streamlines onboarding, banking, and contract execution by providing a single reference for who may act on the company's behalf.
Organizations and professionals use this document to document and confirm authority across operations and transactions.
Keep a current copy accessible to banks, counterparties, and internal stakeholders to avoid delays and disputes.
Typically the CEO, president, or CFO. The authorized officer signs to confirm company roles, limitations, and effective dates and must be named consistently with corporate records and bylaws.
Often attests to the document's validity and certifies resolutions. The secretary's attestation confirms that the listed powers align with board minutes and corporate filings.
Legal entity name, formation type (LLC, corporation), state of formation, and taxpayer identification ensure the document ties to the correct legal person.
List owners or members with percentage interests or number of shares, noting classes of stock where applicable to clarify voting and economic rights.
Name officers and board members, with titles and the scope of authority each holds for contracts, banking, and operational decisions.
Specify dollar limits, transaction types, single vs joint signer requirements, and any duration or event-based expirations for delegated signers.
Include a certification block signed and dated by an authorized attestor confirming accuracy and an explicit effective date for the powers listed.
Attach board resolutions, operating agreement excerpts, or power of attorney documents that authorize the listed authorities and provide legal backing.
| Field | Configuration |
|---|---|
| Signer Order | Sequential routing: attestor first, then authorized signer. |
| Authentication | Email plus SMS code for higher-assurance signers. |
| Attachments | Require upload of board resolution as mandatory file. |
| Retention Policy | Enable audit trail retention and PDF export after signing. |
Choose a platform that supports secure authentication, audit trails, and the formats required by your recipients.
Document must show MM/DD/YYYY when authority begins.
Review and re-certify authorities at least once per year.
Notify banks and major counterparties within 30 days of material changes.
Attach resolutions contemporaneous with the authority effective date.
Update TIN or signers before year-end banking reconciliations.
Compile ownership and officer data for initial draft.
Counsel verifies consistency with bylaws and resolutions.
Authorized signers and attestor complete signatures and dates.
Send final copies to banks, counsel, and designated holders.
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day trial | No | No | Yes, limited | Yes, limited |
| Bulk Send | Yes | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |
| Envelope Cap | No envelope cap | 100 envelopes/user/year | Varies by plan | Varies by plan | Varies by plan |