Scope
Define the purpose, legal authority, and intended use of the collected data, including whether collection supports a federal program or contractor deliverable.
A concise PRA analysis clarifies collection purpose, quantifies respondent burden, and supports internal approvals or regulator reviews. It reduces risk by identifying redundancies, defining privacy controls, and showing that alternatives were considered while creating an auditable record for federal or contractual oversight.
Teams that prepare a Business PRA Analysis usually include compliance, legal, program managers, and data owners; external contractors or regulatory affairs specialists may assist.
Final review commonly routes to senior management and records officers to confirm retention, access controls, and alignment with contractual or regulatory obligations.
Define the purpose, legal authority, and intended use of the collected data, including whether collection supports a federal program or contractor deliverable.
Describe who will respond (public, businesses, specific professionals) and any sampling, exclusions, or outreach methods.
Provide time-per-response assumptions, calculations for annual responses, and the resulting total annual burden hours.
Summarize the form or survey items, required fields, conditional questions, and expected formats for answers.
List data minimization measures, access restrictions, encryption, and whether protected categories (PHI, SSNs) are involved.
State retention period, secure storage location, and disposition plan aligned to legal or contractual obligations.
| Field | Configuration |
|---|---|
| Required Fields | Mark core questions required; optional for supporting data |
| Field Validation | Use format checks for dates, numbers, and identifiers |
| Authentication | Choose email or stronger signer authentication per risk |
| Routing | Automate reviewer notifications and preserve timestamps |
Choose a secure distribution method that preserves the record and provides an audit trail consistent with internal policy and any external requirements.
Ensure the chosen method stores a tamper-evident copy and documents chain-of-custody for review and potential audits.
Allow 2–4 weeks for stakeholder review
Allow 1–2 weeks for legal sign-off
Schedule at least 3 business days before submission
Follow agency-specific filing windows if applicable
Retention begins on final approval date
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day free trial | Varies by plan | Varies by plan | Varies by plan | Varies by plan |
| Bulk Send | Yes (Business Premium) | Yes | Yes | Yes | Limited |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |