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Business Pricing Amendment

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BUSINESS PRICING AMENDMENT

This Business Pricing Amendment (the "Amendment") is made effective as of by and between (Client) and (Provider).

RECITALS

WHEREAS, the parties entered into a written agreement titled "Services Agreement" dated (the "Original Agreement"); and

WHEREAS, the parties now desire to amend the Original Agreement to modify certain pricing, payment and related billing terms as set forth herein; and

WHEREAS, except as expressly modified by this Amendment, all other terms and obligations of the Original Agreement remain in full force and effect.

AMENDMENT TO AGREEMENT

1. Amendment Number/Reference:

SCOPE OF WORK

AMENDED PRICING

2. The pricing for services described in the Scope of Work is amended to the following amounts. These amounts supersede any conflicting pricing provisions of the Original Agreement.

PAYMENT TERMS

3. Payment Method: Provider shall invoice Client in accordance with the payment schedule below. Payments shall be made via the method set forth in the Original Agreement unless otherwise agreed in writing.

4. Late Payment: Any undisputed amount not paid by the due date shall accrue interest at the lesser of per month (compounded monthly) or the maximum rate permitted by applicable law. In addition, a flat administrative fee of will apply after a grace period of days from invoice date.

5. Disputed Charges: If Client in good faith disputes any invoiced amount, Client shall provide written notice describing the basis for the dispute within fourteen (14) days of receipt of the invoice. The parties shall attempt to resolve any bona fide dispute promptly and in good faith.

TERM AND TERMINATION

6. Term: The amendments set forth herein shall commence on and shall remain in effect until unless earlier terminated in accordance with this Amendment or the Original Agreement.

7. Termination for Convenience: Either party may terminate this Amendment upon written notice to the other party at least days prior to the intended termination date.

8. Termination for Cause: Either party may terminate this Amendment for material breach if the breaching party fails to cure such breach within thirty (30) days after receipt of written notice specifying the breach.

CONFIDENTIALITY

9. Confidentiality: Each party acknowledges that in the performance of the Original Agreement and this Amendment it may receive Confidential Information of the other party. “Confidential Information” means non-public information that is designated as confidential or that reasonably should be understood to be confidential. Each party shall: (a) maintain the confidentiality of such information using at least the same degree of care it uses to protect its own confidential information, but in no event less than reasonable care; (b) not use the Confidential Information except to perform its obligations under this Amendment; and (c) not disclose such Confidential Information to any third party except to its employees, contractors or advisors who have a need to know and are bound by confidentiality obligations at least as protective as those in this Amendment. Confidential Information does not include information that: (i) is or becomes generally known to the public through no fault of the receiving party; (ii) was rightfully known by the receiving party before receipt from the disclosing party; (iii) is independently developed without use of the disclosing party’s Confidential Information; or (iv) is required to be disclosed by law or valid legal process, provided the receiving party gives the disclosing party prompt written notice and cooperates in any reasonable effort to limit disclosure.

GOVERNING LAW; DISPUTE RESOLUTION

10. Governing Law: This Amendment shall be governed by and construed in accordance with the laws of , without regard to its conflicts of law rules. The parties agree that any dispute arising out of or relating to this Amendment shall be resolved as provided in the Original Agreement.

ENTIRE AGREEMENT; EFFECT OF AMENDMENT

11. Entire Agreement: This Amendment, together with the Original Agreement, constitutes the entire agreement between the parties with respect to the subject matter hereof and supersedes all prior and contemporaneous agreements, understandings, negotiations and discussions, whether oral or written, relating to the subject matter of this Amendment. Except as expressly modified herein, the Original Agreement remains in full force and effect.

12. No Waiver; Severability: No failure or delay by either party in exercising any right under this Amendment shall operate as a waiver. If any provision of this Amendment is held invalid or unenforceable, the remainder of this Amendment shall remain in full force and effect.

EXECUTION

IN WITNESS WHEREOF, the parties have caused this Amendment to be executed by their duly authorized representatives as of the Effective Date first written above.

Client Name:

By:

Date:

Provider Name:

By:

Date:

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What a Business Pricing Amendment Is

A Business Pricing Amendment is a written modification to an existing commercial agreement that documents changes to pricing, billing cycles, discounts, or fee schedules. It identifies the original contract by title and date, states the exact adjustments and effective date, and records signatures or electronic authentication to make the change enforceable while preserving unmodified terms of the underlying agreement.

Why Document Pricing Changes Formally

A formal Business Pricing Amendment reduces billing disputes, establishes clear effective dates and proration rules, preserves prior contractual terms except where changed, and creates an auditable record of mutually agreed pricing adjustments.

Why Document Pricing Changes Formally

Teams That Commonly Prepare Pricing Amendments

Procurement, finance, sales, and legal teams use Business Pricing Amendments to record agreed pricing changes and approvals.

  • Small and mid-size businesses updating subscription or service rates after negotiations.
  • Vendors adjusting volume discounts, tiered pricing, or promotional allowances for specific customers.
  • Enterprise procurement teams documenting corporate pricing approvals and contract amendments across divisions.

After execution, amendments are distributed to billing, account management, and contract repositories to ensure consistent downstream processing.

Core Elements to Include in a Pricing Amendment

A professional Business Pricing Amendment combines clear pricing terms, exact effective dates, signature blocks, and references to the original agreement so that the change is legally clear and auditable.

Pricing Schedule

Specify new unit prices, discounts, tiers, and billing frequency. Include formulas, examples, and references to specific SKUs or services to avoid ambiguity in invoicing and reconciliation.

Effective Date

State the exact MM/DD/YYYY effective date and whether changes are retroactive. Clarify billing cutoff and first invoice date under the new pricing to prevent disputes over charges.

Reference Clause

Identify the original agreement by title and execution date. State that all other terms remain in force except where the amendment expressly modifies them in writing.

Signature Block

Provide printed name, title, company, signature, and date for each authorized signer. Indicate whether electronic signatures are acceptable and the method used, and note any witness or notary requirements.

Billing Adjustment

Explain proration, credits, refunds, or one-time charges resulting from the pricing change. Show calculation examples and the party responsible for issuing adjustments and timing for when adjustments appear on statements.

Termination Impact

State how price changes affect termination rights, renewal terms, and any early-termination fees. Clarify whether prepaid amounts will be refunded, applied to outstanding invoices, or used for future billing.

Step-by-Step: Completing a Business Pricing Amendment

Follow these steps to complete and execute a Business Pricing Amendment securely and consistently online.

  • 01
    Prepare Draft: Reference original contract and draft price changes clearly.
  • 02
    Review Internally: Obtain approvals from finance, procurement, and legal.
  • 03
    Choose Execution Method: Decide electronic or wet ink signatures and notarization.
  • 04
    Execute & Record: Collect signatures, distribute copies, and store in contract repository.

Configuring an Online Amendment Workflow

Set up field controls, routing order, and authentication to match your approval process and compliance requirements.

Field Configuration
Routing Order Sequential or parallel routing
Authentication Email, SMS code, or KBA
Templates Save amendment as reusable template
Notifications Email notices to stakeholders

Routing Overview: From Draft to Archive

Typical routing process for submitting a Business Pricing Amendment, from draft to signed, archived, and distributed to billing teams.

  • Draft Created: Author prepares amendment referencing original agreement.
  • Internal Approval: Finance and legal approve pricing and terms.
  • Signature Collection: Collect signatures electronically or via wet ink.
  • Distribution: Send executed copies to finance, operations, and contract repository.

Delivery and Authentication Options

Choose a delivery method that meets legal, audit, and access requirements for all parties.

  • Email Delivery: Secure email with signed PDF attachment.
  • Secure Portal: Hosted contract repository with controlled access.
  • eSignature Platform: Supports audit trail and advanced authentication.

Timing Considerations and Deadlines

Key timing considerations when issuing a Business Pricing Amendment include effective date clarity, billing cutoff alignment, and any required notice periods.

Effective Date and Retroactivity Specification:

Specify exact effective date and whether charge applies retroactively.

Billing Cycle Cutoff and First Invoice:

Define billing cutoff and first invoice period under new pricing.

Notice Periods and Approval Lead Time:

Allow sufficient notice for impacted customers and approvals.

State-Specific Filing or Registration Deadlines:

Comply with any state notice or registration requirements where applicable.

Record Retention and Audit Availability Requirements:

Maintain executed amendments accessible for audits per retention policy.

Key Milestones From Draft to Billing Update

Follow these numbered stages so the amendment proceeds through approvals to system updates and archival without gaps.

01

Draft Preparation

Prepare amendment, reference original agreement and pricing tables.

02

Internal Approval

Obtain sign-offs from finance and legal; record approvals.

03

Execution

Collect signatures via chosen method and notarize if required.

04

Billing Update

Push changes to billing systems and issue adjusted invoices.

Common Preparation Mistakes to Avoid

  • Failing to reference the original contract correctly, creating ambiguity about which terms are modified and what remains in effect.
  • Using vague pricing language (for example, 'market rate') instead of specific rates, dates, or formulas, which leads to billing disputes.
  • Not obtaining authorization from an authorized signer or skipping internal approvals can render the amendment unenforceable in disputes.
  • Overlooking tax or regulatory impacts, such as required consumer disclosures or state notice rules, increases compliance and financial risk.

Consequences of an Incorrect or Unapproved Amendment

Breach Claims: Potential liability for incorrect charges.
Tax Exposure: Misstated fees may trigger audits.
Contract Voidance: Enforceability challenged for unsigned amendments.
Regulatory Fines: Failure to disclose price changes may violate statutes.
Operational Delays: Billing disputes delay revenue recognition.
Reputational Harm: Customer trust may erode.

Essential Information to Include

Company Legal Name: Full registered entity name as filed
Contact Email: Direct billing contact email address
Billing Address: Street address, city, state, and ZIP
Tax ID / EIN: Enter Employer Identification Number
Effective Date: MM/DD/YYYY format
Authorized Signer: Name, title, and contact phone

eSignature Vendor Comparison for Pricing Amendments

High-level vendor pricing and feature comparison for eSignature providers commonly used to execute Business Pricing Amendments. signNow appears first in the table per presentation rules.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial Varies Varies Varies Varies
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No
Envelope Cap No cap 100 envelopes/user/year Varies Varies Varies

Real-World Examples of Pricing Amendments

These examples show how organizations use amendments to change pricing and document approvals in practice.

Optica Ventures LLC

Optica used an amendment to update subscription pricing across investor agreements after renegotiation.

  • Needed fast, auditable execution.
  • Brian Fitzgibbons, COO, said: "The interface is simple and easy-to-use for our team; more importantly, it is just as easy for our customers." The amendment preserved compliance while reducing billing friction.

Tech Data

Tech Data applied a pricing amendment to introduce volume discounts for a reseller program.

  • Required coordinated approvals and billing updates.
  • Bob Dutkowsky, CEO, described using a digital signing workflow to streamline internal approvals and accelerate revenue recognition following the amendment.

Who Typically Signs a Pricing Amendment

CFO, Authorized Signer

The chief financial officer or an authorized delegate commonly signs pricing amendments on behalf of a company. The signer should be identified in a corporate resolution or delegation of authority to ensure enforceability and acceptance by counterparties and auditors.

General Counsel, Reviewer

General counsel or a delegated attorney typically reviews and certifies amendments for legal consistency. Their signature or approval attests that the amendment aligns with corporate policy and regulatory obligations before execution.

Best Practices to Reduce Disputes and Delays

Implement these drafting and process controls to keep amendments clear, enforceable, and operationally executable.

Use precise numeric terms and examples
Avoid vague descriptors. Include exact prices, units, and sample calculations for prorations so billing and reconciliation teams can reproduce invoice amounts without interpretation.
Reference original contract and changes concisely
Quote the original contract title and execution date and list only the clauses being modified. This prevents accidental alteration of unrelated terms or conflicting language.
Confirm signer authority and approvals
Require evidence of authority (corporate resolution or POA) for signatories and capture internal approval records from finance and legal to defend enforceability.
Align amendment timing with billing systems
Coordinate effective dates with billing cutoffs and update system configurations before the first invoice under the new pricing to avoid misbilling.

Frequently Asked Questions About Pricing Amendments

Clear answers to common legal, execution, and retention questions about Business Pricing Amendments, including when electronic signatures are sufficient and how long to keep records.


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