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Business Pricing Change Resolution

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Business Pricing Change Resolution

Company Name:

WHEREAS

WHEREAS, the Board of Directors or authorized pricing committee of the Company (the "Committee") met in a duly called meeting on for the purpose of reviewing current rates, pricing methodologies and associated terms; and

WHEREAS, the Committee has determined that adjustment of pricing for certain products and services is necessary to reflect changes in costs, market conditions and strategic objectives, and to preserve the Company's financial position; and

WHEREAS, the Committee has received documentation and analysis supporting the proposed pricing changes and has determined that such changes are reasonable and in the best interests of the Company and its customers;

RESOLUTION

NOW, THEREFORE, BE IT RESOLVED that the pricing changes described in this Resolution are hereby approved and adopted by the Committee and the officers of the Company are authorized and directed to implement such changes in accordance with the terms set forth below.

SCOPE OF CHANGE

Affected Product/Service 1:    Previous Price: $    New Price: $    Effective Date:

Affected Product/Service 2:    Previous Price: $    New Price: $    Effective Date:

PAYMENT TERMS

Standard Billing Amount Adjustment: $    Applies to existing contracts:

Late Payment Fee:    Grace Period (days):

TERM AND TERMINATION

Effective Start Date:    Term End Date (if any):

Either party may terminate application of the changed pricing to future billing upon written notice to the other party at least days prior to the intended termination date. In the event of a material breach related to billing or pricing, the non-breaching party may suspend application of the pricing change after providing a cure period of days.

CONFIDENTIALITY

All non-public information disclosed in connection with pricing analyses, internal cost structures, customer lists, or contract negotiations (collectively, "Confidential Information") shall be kept confidential by the receiving party and shall not be used except to effectuate the pricing change and related business purposes. Confidential Information shall not be disclosed to any third party except as required by law or with the prior written consent of the disclosing party.

Confidentiality Obligations Duration (years):

GOVERNING LAW

This Resolution and any dispute arising out of or related to its interpretation or enforcement shall be governed by and construed in accordance with the laws of the State of , without regard to principles of conflicts of law.

ENTIRE AGREEMENT

This Resolution constitutes the entire agreement of the Committee and the officers of the Company with respect to the subject matter herein and supersedes all prior and contemporaneous proposals, negotiations, understandings and communications, whether written or oral, relating to such subject matter.

ADOPTION

The undersigned certify that the foregoing Resolution was duly adopted by the Committee of the Company on this date: at .

Company Representative:

Title:

Company Representative:

By:

Date:

Secretary/Approving Officer:

Title:

Secretary/Approving Officer:

By:

Date:

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What a Business Pricing Change Resolution Is

A Business Pricing Change Resolution is an internal corporate document that formally records a company decision to change pricing, fees, or billing policies for products or services. It documents the authority, scope, effective date, and any delegated approval limits so the change is enforceable within corporate governance processes. The resolution typically identifies the approving body (board, pricing committee, or authorized officers), specifies the new price schedule or formula, and instructs operations, finance, and sales teams how and when to implement the change.

Why a Written Resolution Matters

A formal resolution creates an official record that supports consistent implementation, internal controls, and auditability. It reduces ambiguity about who approved the change and when it takes effect, which helps avoid downstream billing disputes and compliance problems.

Why a Written Resolution Matters

Who typically prepares and relies on this resolution

Common users include corporate secretaries, CFOs, pricing or revenue teams, general counsel, and board members who must document governance actions.

  • Corporate secretary or general counsel: Prepares the resolution and preserves the corporate record for governance and audits.
  • CFO or controller: Verifies revenue accounting treatment and approves effective dates for billing systems.
  • Pricing team or VP of Sales: Develops the new price schedule and communicates implementation requirements to sales and support.

Clear distribution to operations, finance, sales, and customer service ensures implementation aligns with the recorded decision and mitigates customer confusion.

Core elements every professional resolution should include

Include concise provisions that establish authority, describe the pricing change, set an effective date, assign implementation responsibilities, and define any exceptions or transition rules.

Title

A clear document title such as Business Pricing Change Resolution that identifies the subject, company name, and meeting or action date.

Authority

A clause stating which body or officer has authority to approve pricing changes and citing relevant bylaws or delegated authority.

Pricing Details

Precise description of the revised pricing, formula, discount schedules, or fee tables; attach exhibits or spreadsheets when needed.

Effective Date

Specify the date the new pricing becomes operative and any phased implementation or grandfathering rules for existing customers.

Implementation

Assign teams (finance, billing, sales, customer service) to update systems, notify customers, and reconcile prior invoices.

Signatures

Signature blocks for authorized signers, attestations, and a corporate seal or notarial acknowledgment if required by company policy.

Step-by-step: preparing and approving the resolution

Follow a consistent sequence to draft, approve, and implement pricing changes to preserve governance and minimize operational disruption.

  • 01
    Draft: Prepare resolution text and attach pricing exhibits for review.
  • 02
    Legal Review: General counsel confirms authority, compliance, and disclosure obligations.
  • 03
    Approval: Obtain signatures from authorized officers or board as required.
  • 04
    Implement: Update billing systems, notify affected stakeholders, and archive the signed resolution.

How to configure an online approval workflow

Set up digital routing so the resolution is reviewed, signed, and archived with an auditable trail.

Field Configuration
Approval Order Sequential routing: pricing team → legal → finance → authorized signer
Authentication Use email + SMS or enterprise SSO for signer verification
Attachments Include Excel or PDF exhibits as locked attachments
Retention Auto-archive signed resolution in secure records repository

Where to send signed resolutions and implementation instructions

Identify the recipients and systems that must receive the signed resolution so implementation is timely and auditable.

  • Corporate Records: Company secretary or corporate records manager
  • Finance Systems: Controller or billing team for ERP update
  • Sales & CS: Sales operations and customer service for notices
  • Legal: General counsel for retention and compliance

Delivery and digital signing considerations

Choose platforms that provide an audit trail, secure storage, and signer authentication consistent with company policy and legal requirements.

  • Export Formats: PDF and PDF/A outputs
  • Authentication: Email, SMS, or SSO
  • Integrations: ERP and document repositories

Timing considerations and notice windows

Establish deadlines for board notification, customer notices, system updates, and the effective date to coordinate cross-functional workstreams.

Board or Committee Notice:

Provide at least 7–14 days' advance notice where bylaws require prior distribution

Customer Notice:

Check contract terms for required notice periods before price increases

Billing Cycle Alignment:

Set effective date at cycle boundary to minimize proration complexity

System Updates:

Schedule ERP and billing changes 3–7 business days before effective date

Regulatory Filings:

Allow extra time when rate changes require agency filings

Key milestones from approval to live billing

A simple milestone sequence helps coordinate legal, finance, and operations during the transition to new pricing.

01

Resolution Approval

Board or authorized officer signs and dates the resolution.

02

System Configuration

Billing and ERP systems are updated and tested.

03

Customer Communication

Notices sent and support materials published.

04

Go Live

New pricing becomes effective and billing runs reflect changes.

Common mistakes to avoid when preparing the resolution

  • Failing to cite the specific corporate authority that permits the pricing change, which can invite internal challenges or audit findings.
  • Using imprecise pricing language (for example, 'market rate') instead of specific fee schedules or formulas that finance can implement.
  • Overlooking contractually required customer notice periods or renewal protections that constrain when prices may change.
  • Not coordinating effective dates with billing cycles, leading to proration errors and customer disputes.

Consequences of errors or noncompliance

Contract Liability: Damages possible
Regulatory Risk: Agency fines possible
Customer Claims: Refunds or disputes
Accounting Errors: Revenue misstatement
Operational Delay: Implementation setbacks
Reputational Harm: Customer dissatisfaction

Required information and technical safeguards

Entity Identifier: EIN or registration
Authorized Signer: Name and title
Effective Date: MM/DD/YYYY format
Pricing Exhibit: Attached schedule
Audit Trail: Timestamp and signer IP
Secure Storage: Encrypted archive

eSignature vendor comparison for signing and storing resolutions

Compare basic plan costs and key capabilities relevant to secure signing and audit trails; signNow is listed first for parity with procurement evaluations.

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Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial Varies by plan Varies by plan Varies by plan Varies by plan
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No
Envelope Cap No envelope cap 100 envelopes/user/year Varies by plan Varies by plan Varies by plan

Frequently asked questions about Business Pricing Change Resolutions

Answers to common execution, legal, and technical questions encountered when preparing, approving, and implementing a pricing resolution.


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