Establishing secure connection…Loading editor…Preparing document…

Business Pricing Schedule

This template is fully customizable. Edit the text, fill out the fields, and send it for signature. Give it a try!

BUSINESS PRICING SCHEDULE

This Business Pricing Schedule (the "Schedule") is made effective as of by and between:

WHEREAS, Client Name: (the "Client"); and

WHEREAS, Service Provider: (the "Provider"), desires to set forth the pricing, payment terms and related conditions for the services described below.

Scope of Work

The Provider shall perform the services and deliverables as described in this Schedule and any attached statements of work. The parties agree that the work scope shall include, at minimum, the items described below and any additional tasks agreed in writing.

Pricing Schedule

The Client shall pay the Provider in accordance with the following itemized pricing. Unit prices are exclusive of applicable taxes unless otherwise stated.

Description:

Qty:

Unit Price:

Line Total:

Description:

Qty:

Unit Price:

Line Total:

Description:

Qty:

Unit Price:

Line Total:

Payment Terms

Payments shall be made in U.S. dollars unless otherwise agreed. Invoices will be issued in accordance with the Payment Schedule below and are due when stated on each invoice.

Late payments shall incur interest at per month (or the maximum permitted by law) on the outstanding balance, with a minimum late charge of .

Term and Termination

This Schedule commences on Start Date: and continues until End Date: , unless earlier terminated in accordance with this section.

Either party may terminate this Schedule for material breach if the breach is not cured within the notice period set forth above. Termination shall not relieve the Client of its obligation to pay for services rendered and expenses incurred through the effective date of termination, including any non-cancellable commitments made by the Provider in good faith.

Confidentiality

Each party (the "Recipient") shall protect Confidential Information of the other party (the "Discloser") with at least the same degree of care it uses to protect its own confidential information, but in no event less than reasonable care. Confidential Information includes pricing, trade secrets, technical data, business plans and any information identified as confidential in writing.

The Recipient shall not disclose Confidential Information to third parties except to those employees, contractors, or affiliates who need to know for performance and who are bound by confidentiality obligations at least as restrictive as those herein. Obligations of confidentiality do not apply to information that is or becomes public through no fault of the Recipient, is rightfully received from a third party without restriction, or is independently developed without use of the Discloser's Confidential Information.

Governing Law

This Schedule and any dispute arising out of or relating to it shall be governed by and construed in accordance with the laws of the State of , without regard to conflict of laws principles.

Entire Agreement; Amendments

This Schedule, together with the underlying Master Services Agreement or other governing agreement between the parties, constitutes the entire agreement between the parties with respect to the subject matter herein and supersedes all prior proposals, negotiations and communications. Any amendment or modification must be in writing and signed by authorized representatives of both parties.

Assignment and Subcontracting

Neither party may assign its rights or delegate its obligations under this Schedule without the prior written consent of the other party, except that either party may assign to an affiliate or in connection with a merger or sale of substantially all of its assets. Provider may subcontract portions of the work provided it remains responsible for subcontractor performance.

Limitations of Liability

To the fullest extent permitted by law, each party's aggregate liability to the other arising out of or related to this Schedule shall not exceed the total amount paid or payable to Provider under this Schedule during the twelve (12) month period preceding the claim. Neither party shall be liable for indirect, incidental, special or consequential damages.

Client:

By:

Date:

Service Provider:

By:

Date:

Enter text✕

What a Business Pricing Schedule Is and when it's used

A Business Pricing Schedule is a structured document that lists services, rates, discounts, billing terms, and any conditional pricing applied to goods or services between commercial parties. It typically accompanies a master services agreement or purchase order and defines unit prices, volume thresholds, billing frequency, payment terms, and any time-limited promotional pricing. The schedule creates a single reference for invoicing, procurement approvals, and audits by capturing version dates, effective periods, and any prerequisite conditions tied to milestone payments or performance metrics.

Why a clear pricing schedule matters to businesses

A clear Business Pricing Schedule reduces billing disputes, improves procurement speed, and documents pricing for audits and regulatory review. It creates an unambiguous baseline for invoicing, enables consistent financial reporting, and supports contract compliance across departments and external vendors.

Why a clear pricing schedule matters to businesses

Who typically prepares and relies on a Business Pricing Schedule

Maintaining a single authoritative schedule reduces internal confusion, supports auditability, and speeds dispute resolution between commercial parties.

  • Procurement teams: enforce approved vendor rates and monitor volume discounts across purchase orders and supplier contracts.
  • Finance and billing: use the schedule to validate invoices, reconcile payments, and support month-end closes.
  • Sales operations and account managers: reference schedule terms when quoting, creating proposals, or renewing agreements.

Step-by-step: creating and publishing a Business Pricing Schedule

Follow these sequential steps to produce a consistent, auditable pricing schedule that can be distributed to stakeholders.

  • 01
    Gather inputs: Collect vendor contracts, current invoices, and any historical discount data.
  • 02
    Define line items: List SKUs, services, units, and standard descriptions for each charge.
  • 03
    Set pricing rules: Record unit prices, tiered discounts, effective dates, and expiration rules.
  • 04
    Approve and publish: Obtain internal sign-off, save a versioned copy, and distribute to billing and procurement.

Typical routing and approval flow for a pricing schedule

A pricing schedule usually follows a predictable routing path to ensure review and authorization before it becomes effective.

  • Drafting: Created by vendor or sales team with base rates and conditions.
  • Internal review: Procurement and finance confirm rates align with policy and budget.
  • Legal review: Legal verifies contractual consistency and compliance with governing law.
  • Signatures: Authorized signatories approve the schedule and record the effective date.

Configuring a digital workflow to manage the schedule

Map the workflow settings below to ensure consistent routing, authentication, and version control.

Field Configuration
Versioning Enable document version control and require change notes.
Approver order Set sequential or parallel approval roles as required.
Authentication Choose email, SMS code, or stronger methods for high-value changes.
Retention tag Apply retention metadata to support records management policies.

Technical considerations for digital completion and signing

Ensure the selected platform meets your security, audit trail, and retention requirements before enabling e-signing for pricing schedules.

  • Supported formats: PDF, DOCX, and fillable forms compatible with enterprise systems
  • Integrations: Connectors for Salesforce, NetSuite, Microsoft 365, Google Workspace
  • Authentication: Email, SMS, knowledge-based, or enterprise SSO options

eSignature vendor pricing and capability snapshot for pricing schedules

A neutral comparison of typical starting prices and key capabilities for common eSignature vendors. signNow appears first per listing rules.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial Yes, 7-day trial No No Yes, limited Yes, limited
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No

Security and compliance items to document on the schedule

Encryption: TLS 1.2/1.3 in transit
Data at Rest: AES-256 encryption
Audit Controls: Detailed audit trails and timestamps
HIPAA: BAA available where PHI is involved
21 CFR Part 11: Support for electronic records in regulated workflows
Certifications: SOC 2 Type II and ISO 27001

Key penalties and compliance risks tied to incorrect schedules

1099 Filing Penalties: $60/$130/$330 per form depending on lateness
Intentional Disregard: $660+ per form with no maximum
I-9 Violations: $281–$2,789 per violation
Backup Withholding: 24% withholding for incorrect TINs
Contract Disputes: Incorrect pricing can trigger repayment or damages claims
Data Breach: Exposure of PHI or PII brings state/federal penalties

Real-world examples of pricing schedule use

These short case arcs show how organizations use pricing schedules to standardize billing and speed transactions.

Optica Ventures (COO)

The interface is simple and easy-to-use for our team and customers.

  • Streamlined approvals cut billing cycles.
  • By centralizing rates in a single schedule and routing approvals electronically, Optica reduced invoice disputes and improved time-to-payment while maintaining an auditable change history.

Martin Properties (Founder)

I can process and execute documents online with full compliance.

  • Mobile and offline signing available.
  • Having a versioned pricing schedule that integrates with closing workflows allowed Martin Properties to close leases faster, eliminate paper errors, and retain signed records for audits.

Frequently asked questions about Business Pricing Schedules and e-signing

Answers to common questions about validity, signing, retention, and digital workflows for pricing schedules.


Need help? Contact support

be ready to get more
Join over 28 million airSlate SignNow users