Legal Business Name
Exact registered entity name, including DBAs and suffixes.
A complete, accurate principals page reduces onboarding delays, supports regulatory compliance (ESIGN/UETA for electronic signatures), and creates an auditable record of who may bind the business for contracts or filings.
Accuracy matters for each of these reviewers because incorrect principal data can trigger account holds, tax withholding, or audit inquiries.
Exact registered entity name, including DBAs and suffixes.
EIN or tax identifier used for tax reporting and banking.
Full legal names of officers, directors, and owners with titles.
Specify percent ownership for each individual, where applicable.
Street address, business email, and daytime phone number.
Signed name, printed name, title, and execution date for each principal.
| Field | Configuration |
|---|---|
| Template Upload | Upload a PDF/DOCX template to reuse for each entity. |
| Add Fillable Fields | Place name, title, percent, TIN, signature, and date fields. |
| Assign Signers | Map principals and reviewers to specific fields in order. |
| Authentication | Select email, SMS code, or stronger KBA where required. |
Choose a platform that supports audit trails, encryption (TLS/AES), and exportable signed PDFs for retention and audit purposes.
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day free trial | Varies by plan | Varies by plan | Varies by plan | Varies by plan |
| Bulk Send | Yes (Business Premium) | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |
The chief executive or president typically signs for routine contracts and account authorizations. Confirm delegated authority if the company requires board or secretary authorization for binding commitments.
Corporate secretaries or registered agents often attest to ownership data and provide certified copies of resolutions or minutes that demonstrate delegated signing power when requested by banks or regulators.
W-9-style principals data should be furnished when requested by payers.
Allow 3–10 business days for bank KYC checks.
Submit changes within 30 days of any principal change.
Recommend yearly verification of principal data for controls.
Retain completed pages per retention schedule and legal requirements.
Optica centralized principal data for investor reporting
Martin Properties used an online principals page for leasing and banking