Scope & Specifications
Precise description of materials, color specs, quantities, sizes, and finishing to avoid later disputes and chargebacks.
A clear Business Printing Contract assigns risk, sets measurable acceptance criteria, and establishes remedies for missed deadlines or defective materials. It also clarifies ownership of artwork and who bears print setup and color-correction costs.
The following roles commonly negotiate, approve, and sign Business Printing Contracts.
Confirm the correct signer and authority level (PO thresholds, delegated signing authority) before executing to avoid internal invalidation.
| Field | Configuration |
|---|---|
| Signature Order | Set sequential signing so procurement signs after marketing approves proofs |
| Authentication | Use email link plus SMS code for higher-value jobs |
| Proof Attachments | Require file upload fields for final print-ready artwork |
| Notifications | Enable reminders for pending signers and completed audit trail emails |
Precise description of materials, color specs, quantities, sizes, and finishing to avoid later disputes and chargebacks.
Clear unit prices, deposits, invoicing schedule, acceptable payment methods, and consequences for late payment.
Deadlines, shipping terms, inspection period, defective goods remedy, and acceptance criteria for batch releases.
Ownership or license of artwork, usage limits, and warranties against third-party infringement claims.
Limited warranty for print defects, disclaimers for color variance within a reasonable tolerance, and caps on consequential damages.
Conditions permitting termination, cure periods, and liquidated damages or credits for missed performance.
Confirm platform features and integrations needed to support the contract workflow and recordkeeping requirements.
Ensure the chosen platform can produce an immutable audit trail, export signed PDFs with embedded metadata, and meet any industry compliance (HIPAA, 21 CFR Part 11) required for your use case.
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day free trial | No | No | Yes, limited | Yes, limited |
| Bulk Send | Yes | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |