Can this form be signed electronically?

Yes. Electronic signatures are enforceable under the federal ESIGN Act (15 U.S.C. §7001) and state UETA laws where adopted; ensure the signer demonstrates intent, consents to electronic records, attribution is clear, and records are retained.

Is notarization required for validity?

Not generally for contract modifications, but some jurisdictions or specific contract types may require notarization or witnesses. Check the contract, agency rules, or state law before execution.

Who is authorized to sign a modification?

Only persons with delegated signature authority under your corporate or procurement policy should sign. Verify authority levels and document approvals to avoid acceptance challenges.

How do I revoke or cancel a modification?

Revocation requires a written, signed agreement by both parties or reliance on contract clauses permitting rescission. Document any cancellation with a formal amendment referencing the original modification.

Can I use remote online notarization (RON)?

RON availability depends on state rules. Many states permit permanent RON; verify state notary regulations and document-specific notarization requirements before using RON.

Which eSignature features help with compliance?

Use authenticated signer methods, a complete audit trail, tamper-evident PDF exports, and retention controls. For PHI, require a BAA and platforms that support HIPAA compliance.

Electronic Signature
Templates
Miscellaneous
Business Process BPA Modification Form

Business Process BPA Modification Form

This template is fully customizable. Edit the text, fill out the fields, and send it for signature. Give it a try!

Business Process BPA Modification Form

Parties and Identification

Client Name: Contractor / BPA Holder Name: Original BPA Number: Modification Number: Request Date:

Recitals

WHEREAS, Client Name: and Contractor Name: entered into the Base Purchasing Agreement identified as Original BPA Number: (the "BPA") to govern certain recurring procurements and services.

WHEREAS, the Parties now desire to modify the BPA as set forth in this Business Process BPA Modification Form (the "Modification") to reflect agreed adjustments in scope, schedule, or price in accordance with the BPA's modification procedure.

NOW, THEREFORE, in consideration of the mutual covenants contained herein and for other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the Parties agree as follows.

Scope of Modification

Describe the specific change(s) to processes, deliverables, or responsibilities: Impact on Deliverables, Milestones, or Schedule (if any):

Type of Change

Increase in contract value Decrease in contract value No-cost administrative change Other (describe below)

If Other, describe:

Payment Terms

Adjustment to contract price resulting from this Modification (if applicable): $

Revised payment schedule and invoicing instructions:

Invoices shall reference Original BPA Number: and shall be submitted within days of performance completion. Payment shall be due within days of receipt of an undisputed invoice.

Late payment shall accrue interest at a rate of % per month (or the maximum permitted by law), calculated daily from the due date until paid.

Term and Termination

This Modification shall be effective as of Effective Date: and shall continue until End Date: unless earlier terminated in accordance with this section or the BPA.

Either Party may terminate this Modification for convenience by providing the other Party with written notice at least days prior to the intended termination date. Termination for cause shall be governed by the applicable provisions of the BPA; material breach not cured within the cure period set forth in the BPA shall entitle the non-breaching Party to terminate immediately.

Confidentiality

Each Party acknowledges that, in the performance of their obligations under this Modification, it may receive Confidential Information of the other Party. "Confidential Information" means non-public information that is clearly identified as confidential. Each Party shall protect Confidential Information using at least the same degree of care it uses to protect its own confidential information, but in no event less than reasonable care, and shall not disclose such information except to its employees, contractors, or agents with a legitimate need to know and who are bound by confidentiality obligations no less protective than those herein. Confidential Information shall not include information that is or becomes publicly available through no fault of the receiving Party, is already known to the receiving Party without restriction, or is required to be disclosed by law or valid legal process (provided the disclosing Party is given prompt notice and an opportunity to seek protective measures).

Governing Law

This Modification shall be governed by and construed in accordance with the laws of the State of , without regard to its conflict of law principles.

Entire Agreement

Except as expressly modified by this Modification, all terms and conditions of the BPA remain in full force and effect. This Modification, together with the BPA and any documents expressly incorporated herein, constitutes the entire agreement between the Parties with respect to the subject matter hereof and supersedes all prior and contemporaneous agreements, proposals, negotiations, and communications, whether written or oral, relating to the subject matter of this Modification.

Approvals and Administrative Data

Budget Impact / Cost Center or Accounting Code: Approvals Required (check all that apply):

Budget approval Scope approval Schedule approval Legal review

Approver Name and Title: Number of Attachments: List of Attachments (document titles or reference numbers):

Certification

By signing below, the signatories certify that they are authorized representatives of their respective Parties, that the modifications set forth herein are within the signatories' authority or have been approved by those with such authority, and that all factual statements contained in this Modification are true and accurate to the best of their knowledge.

Requesting Party:

By:

Date:

Authorizing Party:

By:

Date:

What the Business Process BPA Modification Form Is

The Business Process BPA Modification Form documents a formal change to an existing Blanket Purchase Agreement or business process agreement between contracting parties. It records the parties involved, specific modifications to scope, pricing, delivery schedules, or performance metrics, and establishes an effective date for the change. The form creates an auditable record to support approvals, vendor invoicing, and compliance reviews and is used in procurement, vendor management, and internal change-control workflows.

Why a Clear Modification Form Matters

A well‑structured modification form reduces ambiguity, preserves contractual intent, and creates an audit trail for approvals and financial adjustments.

Who Typically Prepares and Signs This Form

Typical preparers and signers vary across procurement, legal, and operations teams depending on contract value and internal controls.

Procurement managers and contract administrators who handle vendor relationships and change control approvals.
Legal or contract counsel for substantive contractual changes and risk review before execution.
Finance or accounts payable for modifications that affect pricing, payment terms, or invoicing.

Knowing the right signers and approvers helps ensure enforceability and avoids administrative delays.

Stepwise Process to Complete and Record a Modification

Follow these sequential steps to prepare, approve, and archive a BPA modification with minimal friction.

01

Draft: Populate form fields with precise contract references and changes.
02

Internal Review: Route to legal and finance for review and risk assessment.
03

Obtain Signatures: Collect authorized signatures from all required parties.
04

Record: Store the signed modification with the contract file and update systems.

Typical Digital Workflow Settings for eSubmission

Configure your eWorkflow to capture identity, consent, and an audit trail for each signer.

Field	Configuration
Signature Type	Electronic signature with audit trail
Authentication	Email link plus optional SMS code
Retention	Automated save to contract repository
Notifications	Automatic reminders and completion confirmations

How Electronic Submission and Routing Typically Work

A clear routing path reduces signer confusion and shortens approval cycles.

Upload: Sender uploads the modification form to the signing platform.
Place Fields: Sender assigns signature, date, and approval fields to parties.
Route: Platform sends secure signing links by email or SMS.
Archive: Signed copy and audit trail stored in the document repository.

Technical Considerations for eSigning and Archival

Ensure the platform supports required authentication, audit logs, and secure storage for contract records.

Authentication: Email, SMS, or stronger options
Audit Trail: IP, timestamp, and action log
Archive Format: PDF/A and export options

Pricing and Feature Snapshot for eSignature Providers

Compare basic pricing and core capabilities relevant to executing and storing a BPA modification form electronically.

	signNow	DocuSign	Adobe Sign	PandaDoc	HelloSign
Starting Price	$8/user/mo	$15/user/mo	$14/user/mo	$19/user/mo	$15/user/mo
Free Trial	7-day free trial	No	No	Yes, limited	Yes, limited
Bulk Send	Yes	Yes	Yes	Yes	No
Audit Trail	Yes	Yes	Yes	Yes	Yes
HIPAA Compliant	Yes	Yes	Yes	No	No

Essential Sections a Professional Modification Form Should Include

A complete form combines identification, precise change language, approvals, and storage instructions to avoid disputes.

Contract Reference

Exact original agreement number and title, plus effective dates so reviewers and auditors can trace lineage without ambiguity.

Change Description

Clear, itemized description of modifications to scope, deliverables, pricing, schedule, and any affected contract clauses.

Financial Impact

Line item adjustments, total contract value change, and revised payment terms with applicable billing codes or GL accounts.

Approval Chain

Names, titles, and signatures required for the change plus role-based order for routing and escalation rules.

Effective Date

Specify the date changes take effect and whether changes apply prospectively or retroactively to performance obligations.

Record Instructions

Where to file the signed modification, retention period, and system tags for contract lifecycle management.

Security and Compliance Considerations When eSigning Modifications

Encryption: TLS 1.2/1.3 in transit; AES-256 at rest

Audit Trail: Complete timestamped signing history

Certifications: SOC 2 Type II and ISO 27001 available

HIPAA: HIPAA compliant when BAA is executed

ESIGN / UETA: Compliant with ESIGN and applicable UETA provisions

21 CFR Part 11: Support for FDA-regulated electronic records where required

Consequences of Improperly Executed Modifications

Contract Invalidity: Ambiguous or unsigned changes may be unenforceable

Payment Delays: Incomplete approvals can suspend vendor invoices

Audit Findings: Poor recordkeeping increases risk in procurement audits

Compliance Violations: Regulatory requirements may be breached if proper procedures are skipped

Breach Claims: Unclear scope can lead to disputes and liability

Procurement Sanctions: Contractor debarment or contract termination risk

Common Preparation Errors to Avoid

Failing to reference the exact contract identifier causes misrouting and acceptance delays.
Leaving financial adjustments vague leads to invoicing disputes and payment holds.
Skipping required internal approvals or signature hierarchies increases audit exceptions and legal risk.
Using informal language instead of precise contract amendments can render changes ambiguous in enforcement.

Key Timing and Processing Expectations

Set and communicate deadlines aligned with contract terms and internal approval SLAs to avoid performance gaps.

Effective Date Confirmation:

Confirm whether the modification is retroactive or prospective before signing

Internal Approval SLA:

Establish a standard review window, e.g., 5–10 business days

Vendor Acceptance:

Require vendor acknowledgement within a defined period to record assent

System Update:

Update ERP or contract repository within 48–72 hours of execution

Record Retention Trigger:

Retention periods begin on effective date or final payment, as specified

Real-World Examples of BPA Modifications

Two concise examples show how modifications are used in practice across industries.

Optica Ventures

A vendor reduced service hours and updated pricing to reflect demand changes

Contract reference and effective date were added in the modification
The signed amendment prevented invoice disputes and aligned procurement records with actual deliverables.

Martin Properties

A property management firm extended delivery timelines for maintenance contracts

Parties documented adjusted milestones and penalties
The clear modification language avoided tenant service interruptions and preserved vendor relationships.

Frequently Asked Questions About Modifications

Answers to common questions about using, signing, and storing a Business Process BPA Modification Form.

Need help? Contact support

Can this form be signed electronically?
Yes. Electronic signatures are enforceable under the federal ESIGN Act (15 U.S.C. §7001) and state UETA laws where adopted; ensure the signer demonstrates intent, consents to electronic records, attribution is clear, and records are retained.
Is notarization required for validity?
Not generally for contract modifications, but some jurisdictions or specific contract types may require notarization or witnesses. Check the contract, agency rules, or state law before execution.
Who is authorized to sign a modification?
Only persons with delegated signature authority under your corporate or procurement policy should sign. Verify authority levels and document approvals to avoid acceptance challenges.
How do I revoke or cancel a modification?
Revocation requires a written, signed agreement by both parties or reliance on contract clauses permitting rescission. Document any cancellation with a formal amendment referencing the original modification.
Can I use remote online notarization (RON)?
RON availability depends on state rules. Many states permit permanent RON; verify state notary regulations and document-specific notarization requirements before using RON.
Which eSignature features help with compliance?
Use authenticated signer methods, a complete audit trail, tamper-evident PDF exports, and retention controls. For PHI, require a BAA and platforms that support HIPAA compliance.

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