Scope of Services
Define deliverables, excluded tasks, and acceptance criteria so each party understands functional responsibilities and boundaries.
A well-drafted BPO document clarifies expectations, reduces dispute risk, protects sensitive data, and sets measurable performance standards. It aligns commercial terms with compliance obligations and creates a defensible record for audits and regulatory review.
Ensure the signer list includes authorized representatives with the power to bind their organization to avoid enforceability challenges.
Define deliverables, excluded tasks, and acceptance criteria so each party understands functional responsibilities and boundaries.
Specify measurable SLAs, monitoring methods, penalties or service credits, and procedures for SLA dispute resolution.
State security controls, breach notification timelines, encryption expectations, and whether a HIPAA Business Associate Agreement (BAA) is required.
Detail fee schedules, invoicing cadence, currency, change-order pricing, and any performance-based adjustments or holdbacks.
Include onboarding steps, knowledge-transfer obligations, runbook delivery, and handback procedures for termination or move to another vendor.
List termination triggers, cure periods, remediation rights, liability caps, indemnities, and intellectual property allocation.
| Field | Configuration |
|---|---|
| Signer Order | Sequential or parallel routing |
| Authentication | Email link, SMS code, or advanced methods |
| Required Fields | Initials, signature, date, and key attachments |
| Notifications | Automatic reminders and completion alerts |
Use an eSignature provider that supports audit trails, encryption in transit and at rest, and the integrations your teams rely on.
MM/DD/YYYY that starts obligations and SLA measurement
Vendor submits invoices per agreed cadence (e.g., monthly)
Contract may require 30–90 days notice before renewal or cancellation
Quarterly or monthly review cadence for SLA reporting
Keep executed contracts per retention policy for audits
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day free trial | Verify | Verify | Verify | Verify |
| Bulk Send | Yes (Premium plan) | Verify | Verify | Verify | Verify |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Verify | Verify | Verify |
| Envelope Cap | No cap | 100 envelopes/user/year | Verify | Verify | Verify |