Project Scope
Describe work to be performed, in-scope versus out-of-scope items, and acceptance criteria so responsibilities and deliverables are objective and measurable.
A clear Business Project CPS-PJ Document reduces ambiguity, assigns responsibility, and creates an auditable record that supports payment, compliance, and dispute resolution.
Signatories vary by organization size and contract value; ensure the listed approvers match internal delegation-of-authority policies.
Project Manager — The PM completes scope and milestones, coordinates attachments, and verifies deliverables. They ensure the document reflects approved project plans and route it through the organization for required approvals and signatures.
CFO or delegated finance approver — Reviews budget, payment schedule, and fiscal authority. Their signature confirms funding availability and aligns the document with internal accounting controls and audit requirements.
Describe work to be performed, in-scope versus out-of-scope items, and acceptance criteria so responsibilities and deliverables are objective and measurable.
List specific outputs, format requirements, delivery locations, and acceptance checkpoints with measurable quality criteria for sign-off.
Provide milestone dates, dependencies, and review windows. Include contingency milestones and escalation steps for missed targets.
State authorized budget, payment milestones, invoice instructions, and any retainage or holdback provisions tied to deliverable acceptance.
Record required approvers, signatory authority limits, and the routing order for internal and external signatures to validate authority.
Reference exhibits such as statements of work, technical specifications, vendor quotes, and compliance checklists that form part of the agreement.
| Field | Configuration |
|---|---|
| Document Upload | Upload final draft PDF or DOCX; embed version metadata. |
| Signature Fields | Place signer and date fields; require mandatory initials for pages. |
| Authentication | Select email or SMS code verification; enable stronger ID if required. |
| Routing Rules | Define signer order, parallel approvals, and escalation for non-response. |
Confirm archival storage supports export to long-term formats and meets your retention policy.
Complete draft at least 10 business days before planned kickoff.
Allow 5–7 business days for procurement, finance, and legal review.
Request vendor return within 10 business days of receipt.
Invoices submitted per payment milestones within 30 days of acceptance.
Retention period begins on execution date.
Project team finalizes scope and attachments before routing.
Stakeholders review, request changes, or approve routing.
Vendor or partner signs and returns the document.
Store signed version in the contract repository for retention.
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day trial | Yes | Yes | Yes | Yes |
| Bulk Send | Yes | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |
| Envelope Cap | No cap | 100 envelopes/user/year | Varies | Varies | Varies |