Can this be signed electronically?

Yes. Electronic signatures generally have the same legal effect as handwritten ones under the federal ESIGN Act (15 U.S.C. §7001) and state UETA statutes where adopted; ensure the parties demonstrate intent and consent to electronic records.

Is notarization required?

Most business proposals do not require notarization. Notarization is only needed when the parties or specific state law require it; verify if a notary or witnesses are contract conditions.

What proves who signed?

Use signer authentication (email, SMS, KBA, or SSO) plus a platform audit trail capturing timestamp, IP address, and action log to attribute signatures and support admissibility.

How long should I retain executed copies?

Retain signed proposals for the contract term plus a minimum of three years; industry and federal rules (e.g., IRC §6501(a), 45 CFR §164.530(j)) may require longer retention.

Can a consumer-facing proposal require disclosures?

Yes. If consumer credit, financial services, or healthcare obligations are involved, federal ESIGN disclosure requirements and sector rules may require express consumer consent to electronic records.

What if a signer disputes the electronic signature?

Maintain clear audit evidence of intent, authentication, and retention. Courts typically evaluate intent and attribution under ESIGN/UETA; stronger authentication lowers dispute risk.

Electronic Signature
Templates
Miscellaneous
Business Proposal P1-H2

Business Proposal P1-H2

This template is fully customizable. Edit the text, fill out the fields, and send it for signature. Give it a try!

Business Proposal P1-H2

This Business Proposal and Agreement ("Agreement") is made effective as of by and between with principal address (Client), and with principal address (Provider).

WHEREAS

WHEREAS, Provider is engaged in the business of providing professional services and solutions described herein and has represented that Provider has the experience, personnel and resources to perform such services; and

WHEREAS, Client desires to retain Provider to perform the services described in this Agreement under the terms and conditions set forth below; and

WHEREAS, the parties intend that this Agreement set forth the full understanding and contractual obligations between them with respect to the services described below.

Scope of Work

Description of Services Deliverables and Milestones

Estimated Project Start Date: Estimated Project End Date:

Payment Terms

Total Fee (Contract Price): $

Payment Schedule

Deposit Amount: $ Balance Due: $ Net Days:

Late Payment Fee: Interest on Overdue Amounts (annual):

Reimbursable Expenses

Term and Termination

Term Commencement Date: Term Expiration Date:

Either party may terminate this Agreement for convenience upon days written notice to the other party. Provider may suspend services if payments are more than days overdue.

Termination for Cause

Confidentiality

Each party acknowledges that in the course of performing this Agreement it may receive Confidential Information of the other party. "Confidential Information" means non-public business, technical, financial or other information disclosed in oral, written, graphic or electronic form that is marked or identified as confidential or that a reasonable person would understand to be confidential. Each party shall: (a) hold all Confidential Information in strict confidence; (b) use Confidential Information solely to perform under this Agreement; and (c) not disclose Confidential Information to third parties except to employees, agents or subcontractors who have a need to know and are bound by confidentiality obligations no less protective than those hereunder.

Exceptions to Confidentiality (if any)

Change Orders

Any change to the Scope of Work, schedule, or fees shall be documented in a written change order signed by authorized representatives of both parties. Change orders shall set forth any adjustments to price, schedule and related terms and shall become part of this Agreement when executed.

Representations; Limitation of Liability

Each party represents that it has the full power and authority to execute and perform this Agreement. Provider's liability for any claim arising out of or relating to this Agreement, whether in contract, tort or otherwise, shall not exceed the total fees paid by Client to Provider under this Agreement. Neither party shall be liable for consequential, incidental, special or punitive damages, except in cases of willful misconduct or gross negligence.

Governing Law

This Agreement shall be governed by and construed in accordance with the laws of , without regard to its conflict of laws principles.

Entire Agreement

This Agreement, including any exhibits and executed change orders, constitutes the entire agreement between the parties with respect to the subject matter hereof and supersedes all prior and contemporaneous discussions, proposals, representations and agreements, whether oral or written. No amendment or modification shall be effective unless in writing and signed by authorized representatives of both parties.

Notices

Client Contact Provider Contact

Acknowledgment

The undersigned representatives each warrant that they are authorized to enter into this Agreement on behalf of the party for which they sign and acknowledge that the party will be bound by the terms contained herein.

Client:

By:

Date:

Provider:

By:

Date:

What the Business Proposal P1-H2 Is

The Business Proposal P1-H2 is a standardized commercial proposal template used to present scope, deliverables, pricing, timelines, assumptions, and contractual terms to prospective clients. It combines an executive summary, detailed scope of work, price schedules, project milestones, exclusions, and a signature block into a single document intended for negotiation and approval. Organizations adopt a consistent P1-H2 format to reduce drafting variance, speed internal review cycles, and ensure that negotiated items are captured before a binding contract is formed under applicable electronic signature laws.

Why a Standard Proposal Format Matters

A consistent Business Proposal P1-H2 reduces ambiguity, shortens review timelines, and preserves a clear record of negotiated commercial terms for future reference and contract formation.

Typical Teams and Roles That Use the P1-H2

The Business Proposal P1-H2 is used by cross-functional teams to prepare and approve client-facing offers consistently.

Sales teams preparing client quotations and structured project proposals for negotiation and signing.
Project managers documenting deliverables, milestones, resource assumptions, and acceptance criteria for stakeholders.
Finance or legal reviewers verifying pricing, payment terms, indemnities, and termination clauses prior to execution.

Standardizing use across sales, delivery, finance, and legal helps reduce rework and creates an auditable approval history.

Who Signs and Approves This Document

Chief Commercial Officer

Typically authorized to approve pricing, service levels, and commercial exceptions. Signs when proposals exceed delegated authorities and when board-level approvals are needed; combines commercial judgment with risk acceptance on behalf of the company.

Procurement / Client Signatory

The client-side authorized signatory or procurement director binds the buyer. Verify signatory authority on company letterhead or resolution, particularly for large-value deals or public entities where additional approvals may be required.

Core Sections of a Professional P1-H2 Proposal

A clear P1-H2 groups essential commercial information so reviewers can find scope, cost, and obligations quickly; structure improves consistency and reduces negotiation friction.

Executive Summary

Concise overview of the proposed solution, client challenge, and total proposed value to set context for reviewers and decision makers.

Scope of Work

Detailed deliverables, milestones, acceptance criteria, and exclusions to avoid downstream disputes about what was or was not included.

Pricing and Payment

Itemized fees, payment schedule, invoicing terms, taxes, and any milestone-based billing to ensure financial clarity.

Assumptions and Dependencies

List of conditions and client responsibilities that underpin timelines and pricing, clarifying what changes may trigger adjustments.

Terms and Conditions

Key legal clauses: liability limits, indemnities, warranties, termination, confidentiality, and governing law for enforceability.

Signature Block

Clear signatory fields with printed name, title, date, and witness/notary fields where required for added authentication.

Step-by-Step: Completing a Business Proposal P1-H2

Follow these sequential steps to prepare, review, and execute the P1-H2 while preserving the record required for enforceability.

01

Prepare Content: Gather scope, pricing, milestones, and assumptions from stakeholders.
02

Internal Review: Obtain approvals from finance and legal for pricing and terms.
03

Place Signature Fields: Add signer names, titles, and signature/date fields for each party.
04

Send for Signature: Distribute via secure eSignature workflow and capture audit trail.

Configuring an Online Signing Workflow

Configure a signing workflow that matches review order, authentication needs, and post-signature distribution requirements.

Field	Configuration
Signing Order	Sequential or parallel signer order based on approvals required.
Authentication	Email link, SMS code, or KBA depending on risk level.
Notifications	Set reminders and expiry to prompt timely completion.
Archive Settings	Capture PDF, audit trail, and retention metadata for records.

How Electronic Completion Typically Works

A standard online signing flow collects intent, authenticates signers, records the signing event, and delivers a tamper-evident copy with audit details.

Upload Document: Import the P1-H2 template as PDF or DOCX.
Add Fields: Place signature, date, and initial fields where needed.
Invite Signers: Send secure links or email invites to signer addresses.
Complete Signing: Signers authenticate, sign, and receive the final package.

Technical and Platform Considerations for eSubmission

Ensure the platform supports required authentication, document formats, and integrations before sending the P1-H2 for signature.

File Formats: PDF, DOCX and flattened signed PDF support.
Integrations: Salesforce, NetSuite, Microsoft 365, Google Workspace integrations.
Auth Options: Email, SMS code, KBA, or SSO where required.

Typical Timing and Deadlines to Track

Set internal target dates for proposal delivery, review, signature, and contract start to avoid missed opportunities and to align billing and resourcing.

Proposal Submission Deadline:

Client-specified submission date; often 7–30 days from RFP issue.

Internal Review Window:

Allow 2–5 business days for finance and legal review.

Signature Window:

Typical validity period is 30–90 days or as specified in the proposal.

Contract Effective Date:

Effective on the date specified or upon last signature by parties.

Onboarding Start:

Begin work per agreed project milestone after effective date.

Key Milestones From Draft to Execution

Track these numbered milestones to visualize the path from draft to a fully executed agreement and to coordinate internal contributors.

01

Draft Completed

Internal content finalization and pricing approval before sending.

02

Internal Approval

Finance and legal sign-off recorded in the audit log.

03

External Review

Client reviews, negotiates, and requests amendments if needed.

04

Final Execution

All parties sign and the executed package is archived.

Select eSignature Pricing and Feature Comparison

Comparison of starting prices and a few common feature indicators; signNow is listed first per vendor ordering rules. Verify vendor plans for full details.

	signNow	DocuSign	Adobe Sign	PandaDoc	HelloSign
Starting Price	$8/user/mo	$15/user/mo	$14/user/mo	$19/user/mo	$15/user/mo
Free Trial	7-day free trial	Varies by vendor	Varies by vendor	Varies by vendor	Varies by vendor
Bulk Send	Yes (Business Premium)	Varies by plan	Varies by plan	Varies by plan	Varies by plan
Audit Trail	Yes	Yes	Yes	Yes	Yes
HIPAA Compliant	Yes	Yes	Yes	No	No
Envelope Cap	No envelope cap	100 envelopes/user/year	Varies	Varies	Varies

Security and Compliance Snapshot

Encryption: TLS 1.2/1.3 in transit; AES-256 at rest

Audit Trail: Time-stamped events and signer metadata

Certifications: SOC 2 Type II; ISO 27001

HIPAA: Compliant with BAA available

ESIGN / UETA: Legal framework compliance

Accessibility: WCAG 2.0 Level AA support

Common Risks and Financial Consequences

Incorrect 1099: $60–$330 per form

I-9 Paperwork: $281–$2,789 per violation

Missing Signatures: Contract unenforceability risk

Data Breach: Regulatory fines and remediation costs

HIPAA Noncompliance: Civil penalties, corrective action

Intentional Disregard: $660+ per information return

Common Mistakes to Avoid

Using informal initials where full signatures are required can invalidate agreement acceptance.
Failing to include clear pricing breakdowns or assumptions leads to disputes during implementation.
Not confirming signatory authority can result in unsigned or voidable agreements.
Neglecting to capture an audit trail and signed PDF undermines post-execution proof.

Real-World Examples of P1-H2 Use

These short examples show how organizations standardize proposals and rely on executed records to operationalize projects quickly.

Martin Properties

Martin Properties used the Business Proposal P1-H2 to standardize offers and close deals remotely.

Enabled remote contract execution across devices.
"I can process and execute all of these documents online with 100% compliance and built-in security. Whether on mobile or working offline, I can get forms back to their necessary parties efficiently."

Fertility Centers of Illinois

A healthcare provider adapted the template for service agreements that reference protected health information.

Added HIPAA addendum and BAA prior to signing.
"The airSlate SignNow team has been exceptional, responsive, the API has been great, and we're extremely happy that we chose airSlate SignNow as a company."

Practical Tips for Accurate and Efficient Completion

Follow these operational best practices to reduce errors, shorten approval cycles, and preserve a defensible signing record.

Use a Master Template

Maintain a single vetted P1-H2 template to ensure consistent clause language, reduce negotiation on boilerplate terms, and make version control simpler during high-volume proposal periods.

Verify Signatory Authority

Confirm the signing party's authority via corporate resolution, procurement authorization, or client contact verification; add a phrase that signatures bind the entity and require printed name and title.

Capture Clear Pricing

Present pricing as line items with tax treatment and payment terms; include a clause on price adjustments for scope changes to avoid downstream billing disputes.

Preserve Audit Evidence

Export a single signed PDF that includes the audit trail, timestamps, and signer authentication details to support enforceability and simplify records retention.

Frequently Asked Questions About the Business Proposal P1-H2

Answers to routine questions about signing, validity, and recordkeeping for the P1-H2 to reduce common friction points during completion and execution.

Need help? Contact support

Can this be signed electronically?
Yes. Electronic signatures generally have the same legal effect as handwritten ones under the federal ESIGN Act (15 U.S.C. §7001) and state UETA statutes where adopted; ensure the parties demonstrate intent and consent to electronic records.
Is notarization required?
Most business proposals do not require notarization. Notarization is only needed when the parties or specific state law require it; verify if a notary or witnesses are contract conditions.
What proves who signed?
Use signer authentication (email, SMS, KBA, or SSO) plus a platform audit trail capturing timestamp, IP address, and action log to attribute signatures and support admissibility.
How long should I retain executed copies?
Retain signed proposals for the contract term plus a minimum of three years; industry and federal rules (e.g., IRC §6501(a), 45 CFR §164.530(j)) may require longer retention.
Can a consumer-facing proposal require disclosures?
Yes. If consumer credit, financial services, or healthcare obligations are involved, federal ESIGN disclosure requirements and sector rules may require express consumer consent to electronic records.
What if a signer disputes the electronic signature?
Maintain clear audit evidence of intent, authentication, and retention. Courts typically evaluate intent and attribution under ESIGN/UETA; stronger authentication lowers dispute risk.

be ready to get more

Join over 28 million airSlate SignNow users

Sign Now