Establishing secure connection…Loading editor…Preparing document…

Business PSA Draft

This template is fully customizable. Edit the text, fill out the fields, and send it for signature. Give it a try!

Business PSA Draft — Professional Services Agreement

This Professional Services Agreement (the "Agreement") is entered into as of by and between ("Service Provider") and ("Client").

WHEREAS

WHEREAS, Service Provider has expertise and experience in providing the professional services described herein and is willing to provide such services to Client on the terms and conditions set forth in this Agreement;

WHEREAS, Client desires to engage Service Provider to perform the services described in this Agreement, and Service Provider is willing to accept such engagement under the terms and conditions herein; and

WHEREAS, the parties intend that the performance, payment and confidentiality obligations set forth in this Agreement will govern their relationship with respect to the services to be provided.

PARTIES' CONTACT INFORMATION

SCOPE OF WORK

Service Provider shall perform the services described below (the "Services") for Client in accordance with the standards of the profession and this Agreement. The Services shall include, at a minimum:

PAYMENT TERMS

Total Fee: $ payable in accordance with the schedule below.

Deposit: due upon execution. Final payment due upon completion and delivery of final deliverables.

Late Fee: unpaid amounts shall accrue interest at (or the maximum rate permitted by law), calculated monthly, until paid in full.

TERM AND TERMINATION

Term Commencement Date: and Term End Date: .

Either party may terminate this Agreement for convenience upon days' written notice to the other party. Either party may terminate immediately for material breach if the breach is not cured within days after written notice of such breach.

Upon termination, Client shall pay Service Provider for all Services performed and reimbursable expenses incurred through the effective date of termination, together with any non-cancellable commitments.

CONFIDENTIALITY

Each party (the "Receiving Party") shall keep confidential all non-public information disclosed by the other party (the "Disclosing Party") that is designated confidential or that reasonably should be understood to be confidential given the nature of the information and the circumstances of disclosure ("Confidential Information"). Confidential Information does not include information that: (a) is or becomes publicly known through no breach of this Agreement by the Receiving Party; (b) is received from a third party without restriction; (c) is independently developed by the Receiving Party without use of Disclosing Party's Confidential Information; or (d) is required to be disclosed by law or court order, provided the Disclosing Party is given prompt notice and opportunity to limit disclosure.

The Receiving Party shall use Confidential Information solely to perform its obligations under this Agreement and shall protect such Confidential Information with at least the same degree of care it uses to protect its own confidential information, but in no event less than reasonable care. Remedies for breach shall include injunctive relief in addition to any other legal remedies.

INTELLECTUAL PROPERTY

Unless otherwise agreed in writing, Service Provider retains ownership of its pre-existing materials, methodologies, tools and know-how. Subject to full payment of all amounts due, Service Provider grants Client a non-exclusive, non-transferable license to use deliverables created specifically for Client under this Agreement for Client's internal business purposes. Any third-party materials included in deliverables remain subject to the applicable third-party license terms.

REPRESENTATIONS AND WARRANTIES; LIMITATION OF LIABILITY

Each party represents that it has the authority to enter into this Agreement. Service Provider warrants that Services will be performed in a professional and workmanlike manner consistent with industry standards. EXCEPT FOR THE EXPRESS WARRANTY SET FORTH ABOVE, SERVICES ARE PROVIDED "AS IS" AND SERVICE PROVIDER DISCLAIMS ALL OTHER WARRANTIES, EXPRESS OR IMPLIED. IN NO EVENT SHALL EITHER PARTY BE LIABLE FOR INDIRECT, INCIDENTAL, SPECIAL, PUNITIVE OR CONSEQUENTIAL DAMAGES. SERVICE PROVIDER'S AGGREGATE LIABILITY ARISING OUT OF OR RELATED TO THIS AGREEMENT SHALL NOT EXCEED THE TOTAL AMOUNTS PAID BY CLIENT TO SERVICE PROVIDER UNDER THIS AGREEMENT DURING THE TWELVE (12) MONTHS PRECEDING THE CLAIM.

GOVERNING LAW

This Agreement shall be governed by and construed in accordance with the laws of the State of without regard to its conflicts of law principles. The parties submit to the exclusive jurisdiction of the state and federal courts located in that State for any disputes arising out of this Agreement.

ENTIRE AGREEMENT; AMENDMENTS

This Agreement, including any exhibits or schedules attached hereto, constitutes the entire agreement between the parties with respect to the subject matter hereof and supersedes all prior and contemporaneous agreements, proposals and communications, whether written or oral. No amendment or modification of this Agreement shall be effective unless in writing and signed by both parties.

MISCELLANEOUS

Assignment: Neither party may assign its rights or delegate its obligations under this Agreement without the prior written consent of the other party, except that Service Provider may assign to an affiliate or in connection with a sale of substantially all of its assets. Any attempted assignment in violation of this provision is void.

Notices: All notices under this Agreement shall be in writing and delivered to the contact addresses provided above, or to such other address as a party may designate in writing.

Severability: If any provision of this Agreement is held invalid or unenforceable, the remaining provisions will continue in full force and effect.

Service Provider Printed Name:

By:

Date:

Client Printed Name:

By:

Date:

Enter text✕

What the Business PSA Draft Is and When It Applies

A Business PSA Draft is a professional services agreement template used to document the scope, deliverables, pricing, timelines, and legal terms between a service provider and a client. It establishes roles, payment obligations, confidentiality, intellectual property assignment, warranties, indemnities, and termination conditions. The draft phase is the working document parties negotiate before execution; it should be precise about deliverables, acceptance criteria, and change-order handling to reduce disputes. Use it for consulting, software development, marketing, and other vendor-client engagements where rights and responsibilities must be contractually defined.

Why a Clear PSA Draft Matters for Business Relationships

A well-structured PSA reduces ambiguity, limits commercial risk, clarifies payment and IP ownership, and creates an enforceable baseline for dispute resolution under chosen law.

Why a Clear PSA Draft Matters for Business Relationships

Who Typically Prepares and Signs a Business PSA

The PSA is commonly prepared by in-house counsel, contracts teams, procurement, or outside counsel and routed to authorized signers and project leads for approval.

Key Signatory Roles

Chief Executive Officer

The CEO (or other chief officer) often appears as the authorized signatory for high-value agreements. Confirm corporate bylaws or board resolutions to ensure the officer has signature authority and that execution follows internal approval thresholds.

Project Manager

A project manager or operations director typically approves technical scope, timelines, and acceptance criteria. Their signature or written approval may be required for change orders and milestone confirmations but may not substitute for formal contract execution by an authorized officer.

Core Components Every Business PSA Draft Should Include

A complete PSA organizes obligations and protections into discrete sections so each party understands expectations and remedies if performance falls short.

Parties

Identify full legal names, business entity types, and contact details for each contracting party to avoid ambiguity in enforcement and tax reporting.

Scope of Services

Describe services, deliverables, acceptance criteria, milestones, and any excluded work clearly to reduce scope creep and billing disputes.

Payment Terms

Specify fees, invoicing intervals, payment deadlines, late interest, expense reimbursement, and whether retainers or milestone-based payments apply.

Term and Termination

State the contract term, renewal conditions, notice periods, and termination for convenience or cause including obligations on termination.

Confidentiality & IP

Allocate ownership of pre-existing IP, work product, licensing rights, and include confidentiality or non-disclosure provisions covering sensitive data.

Liability & Indemnity

Limitations of liability, indemnification scope, and insurance requirements should be explicit to manage risk allocation between parties.

Step-by-Step: Preparing, Reviewing, and Executing the PSA

Follow these sequential steps to prepare and sign the agreement with clarity and compliance.

  • 01
    Drafting: Populate parties, scope, payment, and key clauses using the fillable fields guide.
  • 02
    Internal Review: Route to legal, finance, and project leads for comments and risk assessment.
  • 03
    Negotiation: Track proposed changes, agree on final terms, and document concessions in redlines.
  • 04
    Execution: Use compliant eSignature or wet signature; capture signatory name, title, and date.

How to Configure an Online PSA Signing Workflow

Set up fields, authentication, and routing to align document flow with internal approval policies.

Field Configuration
Authentication Email link or SMS code; consider higher assurance for high-value contracts
Bulk Send Use for identical PSAs to multiple clients where permitted and tracked
Conditional Fields Show or hide pricing fields based on selected options or schedules
Document Formats Export as PDF/A for long-term retention; keep original DOCX for edits

Where to Submit and How the PSA Is Routed

Decide the final destinations for executed copies and the routing path before sending for signature.

  • Primary Recipient: Send the executed agreement to the client’s legal or contracts inbox.
  • Internal Records: Store a signed copy in contract management and finance systems.
  • Project Team: Notify project managers and assign implementation tasks after execution.
  • Accounting: Forward signed PSA to accounts payable for invoice scheduling.

Digital Signing and Distribution Considerations

Choose an eSignature platform that supports required authentication, audit trails, and storage formats before sending the PSA.

  • File Formats: Accept PDF, DOCX, and editable templates for reuse.
  • Integrations: Connect to CRM, accounting, and document storage systems.
  • Authentication: Support email, SMS, KBA, or SSO as needed.

Maintain audit trails, timestamping, and a copy in a secure repository to satisfy legal and operational needs.

Key Dates and Notices to Include in the PSA

Include explicit dates and notice periods to prevent misunderstandings about timing, renewals, and termination.

Effective Date:

Date when obligations commence; use MM/DD/YYYY format.

Contract Term:

Specify start and end dates or duration in months/years.

Renewal Notice:

State number of days required to decline or accept renewal.

Termination Notice:

Specify notice period for convenience or breach termination.

Payment Due Dates:

List invoice due days and late payment interest rates.

Common Mistakes When Preparing a PSA Draft

  • Vague scope language that leads to scope creep and billing disputes.
  • Missing signature authority or unsigned signature blocks when executed.
  • Inconsistent payment terms between SOWs and the main agreement.
  • Failure to include dispute resolution or governing law provisions.

Potential Risks and Consequences of an Incorrect PSA

Breach Damages: Monetary liability for nonperformance or missed SLAs.
Late Payment Costs: Interest, collections, and reputational impact.
Tax Classification: Misclassifying contractors may trigger withholding liabilities.
IP Disputes: Unclear IP clauses can result in ownership litigation.
Regulatory Exposure: Noncompliance with HIPAA or export controls can incur fines.
Enforceability Risks: Invalid signatures or missing consent can weaken enforcement.

Key Milestones from Draft to Execution

Track milestones to ensure timely negotiation, internal approvals, and execution.

01

Initial Draft Complete

Prepare draft and internal review package for stakeholders.

02

Legal and Finance Review

Collect redlines from counsel and finance teams for risk assessment.

03

Final Negotiation

Resolve material points and produce an agreed final version.

04

Execution & Distribution

Obtain signatures, capture audit trail, and distribute executed copies.

Practical Examples of PSA Use in Real Organizations

These examples show how companies adapt PSA drafts to operational needs and compliance.

Optica Ventures

Optica used a concise PSA to close vendor engagements quickly

  • Emphasized clear milestones and acceptance criteria
  • The result reduced disputes and clarified billing cycles while maintaining a documented audit trail for finance and legal teams.

Xerox NetSuite Operations

Xerox integrated PSAs into its ERP-driven contract workflow

  • Focused on system automation for approvals
  • This approach aligned contract records with NetSuite, enabling consistent invoicing and central storage for audit readiness.

Typical eSignature Pricing and Feature Comparison for PSA Workflows

Compare starting prices and core capabilities across vendors to match an eSignature plan with your PSA volume and compliance needs.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial Verify Verify Verify Verify
Bulk Send Yes Verify Verify Verify Verify
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No

Frequently Asked Questions About the Business PSA Draft

Answers to common technical, legal, and process questions encountered when preparing and executing a PSA.


Need help? Contact support

be ready to get more
Join over 28 million airSlate SignNow users