Are electronic signatures valid?

Yes. Electronic signatures are generally enforceable under the ESIGN Act (15 U.S.C. ch. 96) and state UETA laws, provided signature intent, consent, attribution, and record retention are documented.

When is notarization required?

Notarization depends on document purpose and state law. For instruments affecting title, transfers, or where statute requires, include notarization or RON as appropriate.

How do I fix a completed document?

If an error exists, create an amendment or re-execute a corrected document with clear cross-reference to the original; avoid handwritten alterations to executed records.

What authentication level is appropriate?

Choose email or SMS for low-risk approvals; use stronger KBA or multi-factor authentication for high-value or regulated transactions.

How long must I retain the record?

Follow applicable retention rules: IRS minimum three years (IRC §6501(a)); HIPAA six years (45 CFR §164.530(j)); industry or state law may require longer periods.

Who can sign on behalf of an entity?

Only persons with delegated authority or proper corporate authorization should sign. Maintain corporate resolutions or power-of-attorney documents to evidence signing authority.

Business RAL Document

This template is fully customizable. Edit the text, fill out the fields, and send it for signature. Give it a try!

BUSINESS RAL DOCUMENT

Parties

Lender Name:

Lender Address

Borrower / Business Name:

Borrower Address

Recitals

WHEREAS, Lender is engaged in the business of providing short-term business revenue advances commonly described as Revenue Advance Loans; and

WHEREAS, Borrower desires to obtain from Lender, and Lender agrees to provide to Borrower, a Revenue Advance Loan (RAL) on the terms and subject to the conditions set forth in this Business RAL Document; and

WHEREAS, the parties intend to set forth the scope of services, repayment mechanism, and certain covenants and remedies in respect of the RAL.

Scope of Work

The Lender shall provide funds and related account management services to support Borrower's operations as described below. Borrower shall cooperate with Lender in providing access to accounts receivable reports and remittance streams as necessary for repayment and reconciliation.

Detailed scope description

Payment Terms

Principal Advance Amount: $

Advance Fee (fixed or percentage) Repayment Schedule and Mechanism

Default / Late Fee: A late fee of per month (or the maximum permitted by law) shall apply to overdue amounts, plus reimbursement of collection costs and attorneys' fees incurred by Lender in enforcing repayment.

Term and Termination

Term Commencement Date: Term Expiration Date:

Either party may terminate this Agreement for convenience upon days' prior written notice to the other party. Termination shall not relieve Borrower of obligations to repay amounts advanced and any fees accrued prior to termination, nor shall it affect remedies available for breach.

Confidentiality

Each party shall maintain in confidence all non-public information and materials disclosed by the other party in connection with this Agreement, including business processes, customer lists, pricing, financial data and any reports produced hereunder. Confidential information shall not include information that: (a) is or becomes publicly known through no breach of this Agreement; (b) is rightfully received from a third party without restriction; or (c) is independently developed without use of the other party's confidential information.

The obligations of confidentiality shall continue for months following termination of this Agreement, unless a longer period is required by applicable law.

Representations and Warranties

Each party represents and warrants that it has the full power and authority to enter into and perform this Agreement, that performance will not violate any other agreement to which it is bound, and that all information provided in connection with this Agreement is true and complete in all material respects.

Governing Law

This Agreement shall be governed by and construed in accordance with the laws of the State of without regard to its conflict of laws rules. The parties consent to the exclusive jurisdiction and venue of the courts located in that State for resolution of all disputes arising under or relating to this Agreement.

Entire Agreement

This Agreement, including any schedules or exhibits expressly incorporated herein, constitutes the entire agreement between the parties with respect to the subject matter hereof and supersedes all prior and contemporaneous agreements, understandings, negotiations and discussions, whether oral or written. No amendment or modification of this Agreement shall be effective unless in writing and signed by both parties.

Miscellaneous Provisions

Remedies are cumulative and in addition to any other remedies available at law or in equity. If any provision is held invalid or unenforceable, the remaining provisions shall remain in full force and effect. Borrower consents to Lender's collection of payments by set-off against approved remittance streams and to the creation of such security interests as may be necessary to secure repayment of advances.

LENDER

Printed Name:

By:

Date:

BORROWER

Printed Name:

By:

Date:

What the Business RAL Document Is and when it is used

The Business RAL Document is a standardized business record used to document an authorization, allocation, or reconciliation related to refunds, receivables, reimbursements, or similar financial adjustments between commercial parties. It records the parties, amounts, effective date, and any conditions that create or transfer rights and responsibilities. Organizations use this document to create an auditable trail, to support internal controls and external reporting, and to ensure consistent handling when multiple departments or third parties are involved. The document is neutral in form but must be completed carefully to prevent disputes or processing delays.

Why a clear Business RAL Document matters

A precise Business RAL Document reduces ambiguity, creates an audit-ready record, and supports timely reconciliation and reporting. Clear fields and signer attribution help prevent tax or payment errors and make it easier to validate approvals under electronic-signature laws like ESIGN and state UETA statutes.

Who commonly prepares and signs this document

Typical users include finance, accounts receivable, and compliance teams who manage adjustments, approvals, and recordkeeping for business payments.

Accounts receivable teams responsible for refund or allocation processing and reconciliation.
Corporate finance and controllers who approve adjustments and ensure accurate ledger entries.
Legal and compliance staff who review authorization language and confirm regulatory consistency.

Use role-based routing and clear signatory blocks so each stakeholder sees only the fields they must complete and the approvals they must provide.

Representative signers and administrators

Controller

Name and title: the Controller reviews amounts, confirms budget impact, and authorizes ledger entries. The Controller should verify payee details and sign only after finance validation and required attachments are present.

Small Business Owner

Name and title: a single-owner business often reviews and signs allocations personally; accuracy of bank or tax ID details is essential to avoid backup withholding or payment rejection.

Security and compliance features to include

Encryption: AES-256 at rest; TLS 1.2/1.3 in transit

Audit Trail: Timestamped events and signer IP addresses

Access Controls: Role-based permissions and SSO option

HIPAA BAA: BAA available for PHI workflows

Retention Controls: Immutable archives and export options

Authentication: Email, SMS OTP, or advanced options

Key risks if the Business RAL Document is incorrect

Incorrect TIN: Triggers backup withholding

Missing signature: May invalidate authorization

Wrong effective date: Alters reporting period

Improper witness: Can affect notarized validity

Data breach: Regulatory fines and exposure

Late filing: Creates penalty exposure

Common preparation errors to avoid

Mismatched names between the document and government ID cause payment rejections or tax reporting mismatches, requiring time-consuming corrections.
Leaving the effective date blank or using inconsistent date formats delays processing and can shift tax or accounting periods incorrectly.
Failing to attach supporting invoices, authorizations, or approvals leads to manual follow-up and extended reconciliation cycles.
Choosing the wrong governing law or jurisdiction clause creates ambiguity when disputes arise across state lines.

Step-by-step: completing a Business RAL Document

Follow these sequential steps to prepare, approve, and file the document so it is auditable and enforceable.

01

1. Identify parties: Enter full legal names and business entity type.
02

2. State the amount: Specify currency and exact numeric amount.
03

3. Attach support: Include invoices, authorizations, or ledger extracts.
04

4. Authorize and sign: Collect signatures and record the audit trail.

Configuring an online workflow for the document

Key settings establish how the document routes, authenticates signers, and stores final records.

Field	Configuration
Routing Order	Sequential or parallel signer flow
Authentication	Email link, SMS code, or KBA
Conditional Fields	Show/hide fields based on responses
Retention Policy	Automatic archival and export rules

How e-submission typically works

A digital signing workflow compresses manual steps while preserving legal validity and an audit trail.

Upload Document: Sender uploads PDF or DOCX and prepares fields.
Assign Roles: Define signers, reviewers, and approvers.
Send for Signature: Recipients receive secure link or email invite.
Store and Export: Signed copy plus audit log saved to repository.

Technical considerations for sharing and signing

Confirm the platform supports your required file formats, authentication level, and integration endpoints before distribution.

File Formats: PDF, DOCX, and Excel supported
Integrations: Salesforce, NetSuite, Google Workspace
Authentication: Options from email to KBA

Choose a platform that matches your compliance needs and retention policies; verify whether a BAA or advanced signer authentication is required for your workflow.

Typical timelines and processing expectations

Processing time depends on signer responsiveness, required approvals, and whether notarization or RON is needed.

Acknowledgment Target:

7 business days recommended for initial response

Tax Reporting:

Relevant reporting deadlines may be Jan 31 for information returns

Notarization Window:

Schedule with notary in advance; RON sessions may vary

Internal Posting:

Allow 1–3 business days after approval to update ledgers

Retention Start:

Retention begins on the document effective date

Typical eSignature vendor pricing and capability snapshot

Compare starting prices and core capabilities for common eSignature providers; signNow is listed first to reflect plan and capability alignment for Business RAL workflows.

	signNow	DocuSign	Adobe Sign	PandaDoc	HelloSign
Starting Price	$8/user/mo	$15/user/mo	$14/user/mo	$19/user/mo	$15/user/mo
Free Trial	7-day free trial	No	No	Yes, limited	Yes, limited
Bulk Send	Yes	Yes	Yes	Yes	No
Audit Trail	Yes	Yes	Yes	Yes	Yes
Envelope Cap	No cap	100 envelopes/user/year	Varies	Varies	Varies

Real-world ways organizations use this document

These short examples show common Business RAL Document use cases across organizations of different sizes.

Optica Ventures

A venture services firm standardized RAL records for refund approvals to reduce reconciliation time.

The new template linked invoices and approval IDs automatically.
The change reduced follow-up queries and improved month-end close accuracy by limiting manual adjustments and creating a single point of truth for auditors.

Martin Properties

A real estate operator used the form to document tenant security deposit allocations and partial refunds.

The form captured ledger references and signatures.
Using a standardized document reduced disputes and provided clear ledger evidence for accountants and property managers during audits.

Practical tips for reliable completion

Adopt consistent templates and validation checks to lower error rates and speed approvals.

Use validated templates

Lock non-editable fields and provide inline guidance to prevent inconsistent entries and formatting mistakes.

Require supporting IDs

Attach invoices, remittance advices, or proof of delivery so reviewer decisions are evidence-based and auditable.

Confirm signer authority

Verify that signers have delegated authority; maintain a list of authorized signatories to avoid invalid approvals.

Log key metadata

Capture effective dates, document IDs, and version numbers to support reconciliation and audit trials.

Frequently asked questions and practical answers

Answers to common questions about legal effect, corrections, authentication, and recordkeeping for a Business RAL Document.

Need help? Contact support

Are electronic signatures valid?
Yes. Electronic signatures are generally enforceable under the ESIGN Act (15 U.S.C. ch. 96) and state UETA laws, provided signature intent, consent, attribution, and record retention are documented.
When is notarization required?
Notarization depends on document purpose and state law. For instruments affecting title, transfers, or where statute requires, include notarization or RON as appropriate.
How do I fix a completed document?
If an error exists, create an amendment or re-execute a corrected document with clear cross-reference to the original; avoid handwritten alterations to executed records.
What authentication level is appropriate?
Choose email or SMS for low-risk approvals; use stronger KBA or multi-factor authentication for high-value or regulated transactions.
How long must I retain the record?
Follow applicable retention rules: IRS minimum three years (IRC §6501(a)); HIPAA six years (45 CFR §164.530(j)); industry or state law may require longer periods.
Who can sign on behalf of an entity?
Only persons with delegated authority or proper corporate authorization should sign. Maintain corporate resolutions or power-of-attorney documents to evidence signing authority.

be ready to get more

Join over 28 million airSlate SignNow users

Sign Now