Header
Document title, unique ID, and version control to ensure correct record matching during reviews and audits.
A complete RAPS Document reduces ambiguity about authority, prevents delays from missing information, and creates an auditable record useful for compliance, audits, and partner reviews. Clear fields and signatures help preserve enforceability and speed downstream processing.
Use this distribution model to assign preparation, review, and signature responsibilities consistently across similar transactions.
| Field | Configuration |
|---|---|
| Signer Order | Sequential or parallel routing; choose sequential for approvals that depend on prior signoff. |
| Authentication Method | Email link, SMS code, or KBA based on required assurance level. |
| Required Fields | Mark legal-name, date, and signature fields as mandatory to prevent incomplete returns. |
| Audit Trail | Enable full audit recording (IP, timestamp, events) for compliance and dispute defense. |
Align platform features with legal needs (ESIGN/UETA compliance, HIPAA BAA if PHI present) and with your internal retention and archival policies to reduce audit risk.
Document title, unique ID, and version control to ensure correct record matching during reviews and audits.
Concise description of the action authorized, including limits, amounts, and any expiration or milestones tied to performance.
Named signatory, role, and a reference to internal approval policy or board resolution authorizing signature authority.
Enumerated supporting materials such as invoices, contracts, licenses, or regulatory forms required to validate the action.
Signature, printed name, title, date, and optional notary or witness fields for legal authentication when required.
Clear retention period and archival location to meet internal policy and regulatory obligations.
Commonly 3–5 business days for legal and compliance review
Follow the receiving agency’s published deadline when applicable
Set reminders at 3 and 7 days to maintain momentum
Use priority routing when external deadlines are imminent
Retention begins on the execution date in most policies
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day free trial | Varies | Varies | Varies | Varies |
| Bulk Send | Yes (Business Premium) | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |