Rate table
Detailed line items with unit measures, currency, and calculation examples to ensure consistent invoicing and automated billing.
A precise rate document minimizes disputes, sets expectations for billing and adjustments, and creates a reproducible record for audits and tax purposes. Properly executed rate schedules support enforceability under the ESIGN Act (15 U.S.C. §7001) and state UETA rules when electronically signed.
Organizations and roles that create or approve rate documents tend to be finance, procurement, sales, and contract teams responsible for pricing integrity.
External parties that receive and sign the document include vendors, customers, channel partners, and regulators when rate disclosure is required.
The CFO or delegated finance director typically approves corporate rate schedules and ensures tax reporting alignment; they verify that rates comply with company policy and financial controls, and sign to authorize billing terms.
Procurement or vendor management representatives prepare rate exhibits for supplier contracts, confirm pricing formulas and escalation clauses, and sign or countersign to finalize supplier pricing commitments.
Detailed line items with unit measures, currency, and calculation examples to ensure consistent invoicing and automated billing.
Payment due dates, late fees, discounts, and invoicing cycles that define when charges are assessed and collections begin.
A single MM/DD/YYYY effective date and any retroactive pricing clauses to determine which invoices apply which rates.
Clear formula for rate increases tied to CPI, fixed percentage, or milestone triggers to avoid ambiguity on renewals.
A record of approved deviations, approver name, and date to validate off-standard pricing during audits.
Designated signer name, title, date, and witness/notary lines if required by jurisdiction or internal policy.
| Field | Configuration |
|---|---|
| Routing | Sequential or parallel signer order as required |
| Authentication | Email link, SMS code, or knowledge-based checks |
| Notifications | Email reminders and completion notices enabled |
| Storage | Secure PDF archive with audit trail retention |
Confirm supported file formats, signer authentication options, and integrations with your CRM, ERP, or document stores before you digitize rate documents.
MM/DD/YYYY when the new rates begin
Monthly, quarterly, or per-project invoicing schedule
30–90 days typical notice for rate changes
Specify number of days to contest an invoice
Duration before rate re-negotiation allowed
Create initial rate table and define terms
Finance and legal review pricing and compliance
Customer or vendor review and countersign
Capture signatures and store signed record
Opted to digitize lease rate exhibits to speed closings
Implemented signed rate schedules for patient-billed services
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day free trial | Varies by vendor | Varies by vendor | Varies by vendor | Varies by vendor |
| Bulk Send | Yes | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |