Company Details
Legal name, DBA, registered address, EIN, DUNS number, incorporation state, and principal contact for contract and tax purposes.
A consistent RDQ reduces variability across responses, shortens review cycles, and creates an audit trail for vendor decisions. It clarifies evidence requirements, supports regulatory compliance checks, and makes scope and responsibility transparent for all parties.
Multiple teams interact with a Business RDQ during procurement and onboarding; responsibilities vary by stage.
Align roles at the start to avoid duplication and speed approvals; document owners should be named in the RDQ header.
Legal name, DBA, registered address, EIN, DUNS number, incorporation state, and principal contact for contract and tax purposes.
List ultimate beneficial owners, parent entities, percent ownership, and any public company identifiers to support conflict‑of‑interest and KYC checks.
Recent audited or reviewed financial statements, fiscal year, revenue bands, and bank reference contacts to assess solvency and payment risk.
Regulatory licenses, sanctions screening results, export controls status, litigation disclosures, and attestations for truthful responses.
Security frameworks, certifications (for example SOC 2 or ISO 27001), encryption practices, and incident response contact information.
Space for client references, certificates of insurance, policy PDFs, SOC reports, and any required exhibits or signed attestations.
| Field | Configuration |
|---|---|
| Routing Order | Sequential reviewer approvals, three-step max |
| Notifications | Email reminders at configurable intervals |
| Conditional Fields | Show follow-ups based on yes/no answers |
| Authentication Method | Email or SMS code; KBA optional |
Ensure the platform supports required authentication, audit trails, and file formats before electronic distribution.
Confirm vendor systems accept signed PDFs and that export options meet internal retention policies; verify any required business associate agreements for health data.
Provide signed copies in PDF and Word formats. PDFs should include an embedded audit trail and timestamp for evidentiary purposes.
Track each RDQ iteration with a unique version ID and changelog to simplify comparisons across review cycles.
Maintain standardized templates for roles and risk tiers so lower‑risk vendors receive streamlined questionnaires.
Support bulk distribution for high-volume vendor populations with individual tracking and aggregated completion status.
7–14 days for full responses.
48–72 hours for critical vendors.
Send reminders at 3 and 7 days after issue.
Legal/compliance review typically 3–10 business days.
Unresolved items escalate after 14 days.
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day free trial | Varies by plan | Varies by plan | Varies by plan | Varies by plan |
| Bulk Send | Yes (Premium tier) | Varies by plan | Varies by plan | Varies by plan | Varies by plan |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes (BAA available) | Varies by plan | Varies by plan | Varies by plan | Varies by plan |