Can this document be e-signed?

Yes. Electronic signatures are generally valid under the federal ESIGN Act (15 U.S.C. ch. 96) and state UETA laws, provided intent, consent, attribution, and retention requirements are met.

Do I need a notary for recording?

Most counties require a notarized acknowledgment for instruments altering title; check the county recorder’s rules before submission to avoid rejection.

What if the signer is an entity?

Include corporate authority evidence—board resolution or officer certificate—and ensure the signatory’s title is printed to prove authority to bind the entity.

Are remote notarizations accepted?

Many states permit Remote Online Notarization with identity proofing and audio‑video recording, but requirements vary; confirm state notary commission rules first.

What audit evidence should I keep?

Maintain the full Audit Trail showing timestamps, IP addresses, authentication method, signed document copies, and any notary journal entries for reproducibility.

How do I correct a recorded error?

Errors typically require a corrective instrument such as a corrective deed or affidavit; consult counsel and coordinate with title and the recorder for specific procedures.

Business REA Document

This template is fully customizable. Edit the text, fill out the fields, and send it for signature. Give it a try!

BUSINESS REA DOCUMENT

This Business REA Document (the "Agreement") is made effective as of by and between:

Client Name: Business Address (Client): Service Provider Name: Business Address (Provider):

RECITALS

WHEREAS, Client operates a business engaged in commercial activities and desires to secure certain rights, easements, and access or related business services described herein; and

WHEREAS, Provider represents that it has the expertise, personnel, and authority to perform the services described in this Agreement and desires to provide such services to Client under the terms set forth below; and

WHEREAS, the parties intend by this Agreement to set forth the full terms and conditions governing the scope of work, compensation, confidentiality, and remedies for breach.

SCOPE OF WORK

Provider shall perform the services described below in a professional and workmanlike manner in accordance with industry standards. The specific tasks, deliverables, and milestones are:

PAYMENT TERMS

Compensation for all services performed under this Agreement shall be paid as follows:

Total Contract Amount: Deposit / Initial Payment (if any): Payment Schedule and Milestones: Late Payment Fee / Interest:

Unless otherwise agreed in writing, Provider may suspend performance if payments are not received within days after receipt of a correct invoice.

TERM AND TERMINATION

This Agreement commences on and continues until unless earlier terminated in accordance with this Section.

Either party may terminate this Agreement for convenience by providing days' prior written notice to the other party. Either party may terminate immediately for cause if the other party materially breaches the Agreement and fails to cure such breach within 15 days after receiving written notice.

Obligations Upon Termination:

CONFIDENTIALITY

Each party (the "Receiving Party") shall keep confidential all non-public information disclosed by the other party (the "Disclosing Party") that is marked confidential or would reasonably be understood to be confidential given the nature of the information and circumstances of disclosure ("Confidential Information"). Confidential Information shall not include information that: (a) is or becomes publicly available through no fault of the Receiving Party; (b) is lawfully received from a third party without restriction; (c) is independently developed by the Receiving Party without use of the Disclosing Party's Confidential Information; or (d) is required to be disclosed by law or court order, provided the Receiving Party gives prompt notice to the Disclosing Party and cooperates to seek a protective order.

The Receiving Party shall use Confidential Information solely for the purpose of performing its obligations under this Agreement, and shall limit access to employees, agents, and subcontractors who have a need to know and who are bound by confidentiality obligations no less protective than those set forth herein.

GOVERNING LAW

This Agreement shall be governed by and construed in accordance with the laws of the State of without regard to conflict of law principles.

ENTIRE AGREEMENT

This Agreement, including all exhibits and schedules attached hereto, constitutes the entire agreement between the parties with respect to its subject matter and supersedes all prior and contemporaneous agreements, proposals, negotiations, and communications, whether written or oral. No amendment, modification, or waiver of any provision of this Agreement shall be effective unless it is in writing and signed by authorized representatives of both parties.

MISCELLANEOUS PROVISIONS

Remedies provided in this Agreement are cumulative and not exclusive. If any provision of this Agreement is held invalid or unenforceable, the remaining provisions shall remain in full force and effect. Neither party may assign this Agreement without the prior written consent of the other, except that either party may assign to an affiliate or in connection with a merger or sale of substantially all its assets.

Additional Provisions / Special Terms:

Client:

By:

Date:

Provider:

By:

Date:

What the Business REA Document Is and when it applies

The Business REA Document is a written instrument used to record, transfer, or memorialize rights, obligations, or assignments related to commercial real estate and related business interests. It typically combines contractual terms, property or asset identification, payment or consideration terms, and execution blocks for authorized signatories and notaries. The document can be used for assignments, release of easements, lease-related acknowledgements, or similar business real estate actions. When executed correctly it serves as the operative record for title, recording, enforcement, and third-party reliance.

Why a clear Business REA Document matters

A correctly prepared Business REA Document reduces title risk, supports recording with the county, and clarifies transfer of rights between business entities. Accurate execution and supporting notarization or witness steps preserve enforceability and avoid delays in closing or recording.

Typical organizations and roles that handle a Business REA Document

Users include parties to the transaction, in-house counsel, title agents, closing officers, and notaries public who ensure proper execution.

Commercial real estate brokers and agents reviewing transaction terms and disclosures.
Title companies and recording clerks confirming notarization and completeness for county recording.
Corporate legal teams and CFOs who authorize transfers or assignments on behalf of a business.

Each participant has distinct responsibilities: preparers draft, signatories approve and execute, and recorders verify acceptance for public record.

Step-by-step: preparing and executing a Business REA Document

Follow this sequential checklist to prepare, validate, and finalize the document for execution and recording.

01

Draft: Assemble legal description, parties, consideration, and exhibits.
02

Verify authority: Confirm each signer has corporate authority or power of attorney.
03

Authenticate: Add notary acknowledgement or required witnesses before signing.
04

Record: Deliver executed original to county recorder or filing office.

How electronic completion and submission works for this document

An electronic workflow follows simple stages from upload to final audit record; each stage preserves evidence of intent and execution.

Upload document: Import PDF or DOCX into the e-sign platform.
Place fields: Add signature, date, and initial fields plus conditional inputs.
Send to signers: Provide signer emails or generate secure signing links.
Capture audit trail: System records timestamp, IP, and actions for reproducibility.

Recommended electronic workflow settings for repeatable processing

Configure these settings to reduce signer friction and ensure a clear audit record.

Field	Configuration
Authentication	Email link plus optional SMS code for higher assurance
Reminders	Auto-reminders at 3 and 7 days to reduce turnaround
Conditional fields	Show exhibits only when applicable using conditional logic
Bulk send	Use bulk send for identical assignments or acknowledgements

Technical considerations for eSigning and eSubmission

Choose a platform that supports required file formats, strong authentication, and secure recordkeeping.

File formats: Accepts PDF, DOCX, and fillable forms
Integrations: Works with Salesforce, NetSuite, Microsoft 365, Google Workspace
Authentication: Supports email, SMS, and advanced signer verification

Verify the chosen provider meets any industry or state authentication and retention requirements before relying on electronic execution.

Security and compliance features to check

Encryption: TLS 1.2/1.3 in transit, AES-256 at rest

Audit trail: Immutable timestamped signing records

HIPAA: BAA available when handling PHI

Certifications: SOC 2 Type II, ISO 27001

21 CFR Part 11: Compliant options for FDA-regulated records

Accessibility: WCAG 2.0 Level AA support

Key risks and legal consequences of errors

Recording Rejection: County will refuse recordation

Title Defect: Creates clouded title risk

Unenforceability: Court may decline to enforce

Statute of Frauds: Unsigned agreements may be void

Delay Costs: Closings and financing can be delayed

Fraud Exposure: Improper authority invites challenge

Common preparation mistakes to avoid

Using informal property descriptions rather than the legal description leads to recorder rejection and title ambiguities.
Failing to confirm signer authority or corporate resolution causes later challenges to enforceability and may require ratification.
Omitting notary acknowledgement or required witness blocks where state law or recorder rules require them prevents recording.
Attaching exhibits without clear cross-references makes the transaction record unclear and can invalidate performance obligations.

Real-world examples where proper execution mattered

Two concise case examples illustrate operational benefits when the document is prepared and executed correctly.

Martin Properties — closing remotely

Tim Martin’s brokerage processed execution online to meet a closing window

Saved the buyer a day of in-person travel
The correctly notarized and recorded instrument prevented title delay and preserved the scheduled funding and occupancy transfer without further amendment.

Fertility Centers of Illinois — HIPAA-aware form flow

John Butler’s team required secure electronic signatures for patient-related property assignments

Integrated a HIPAA BAA and audit trail
Using a compliant eSignature workflow preserved patient privacy, provided retrievable records, and satisfied internal compliance review.

How a Business REA Document compares with a standard purchase agreement

A quick comparison highlights differences that affect execution, recording, and enforceability.

Criteria	Business REA Document	Purchase Agreement
Notarization Required	often yes	generally not required
Recorded in county	yes when transfer affects title	no, typically not recorded
Typical remedy	corrective deed/recording	contract damages or specific performance
Witnesses	state-dependent	rarely required for contract

eSignature pricing and capability snapshot for Business REA Document workflows

Compare basic pricing and capability indicators for common eSignature providers with signNow listed first as a reference point.

	signNow	DocuSign	Adobe Sign	PandaDoc	HelloSign
Starting Price	$8/user/mo	$15/user/mo	$14/user/mo	$19/user/mo	$15/user/mo
Free Trial	7-day free trial	Varies by plan	Varies by plan	Varies by plan	Varies by plan
Bulk Send	Yes	Varies by plan	Varies by plan	Varies by plan	Varies by plan
Audit Trail	Yes	Yes	Yes	Yes	Yes
HIPAA Compliant	Yes	Yes	Yes	No	No
Envelope Cap	No envelope cap	100 envelopes/user/year	Varies by plan	Varies by plan	Varies by plan

Key timing considerations and typical processing expectations

Timing depends on whether the document requires notarization, witness presence, and county recording; plan for administrative lead time.

Execution Effective Date:

Effective on execution date unless agreement specifies otherwise

Notary Scheduling:

Account for 1–7 days to schedule in-person or remote notarization

Recording Turnaround:

County recorder processing varies by county; same-day to several weeks

Title Clearance:

Allow time for title company review and gap resolution

Document Retention:

Preserve executed originals per retention schedule to support later needs

Frequently asked questions about executing a Business REA Document

Answers address common execution, notarization, and electronic signing questions specific to business real estate documents.

Need help? Contact support

Can this document be e-signed?
Yes. Electronic signatures are generally valid under the federal ESIGN Act (15 U.S.C. ch. 96) and state UETA laws, provided intent, consent, attribution, and retention requirements are met.
Do I need a notary for recording?
Most counties require a notarized acknowledgment for instruments altering title; check the county recorder’s rules before submission to avoid rejection.
What if the signer is an entity?
Include corporate authority evidence—board resolution or officer certificate—and ensure the signatory’s title is printed to prove authority to bind the entity.
Are remote notarizations accepted?
Many states permit Remote Online Notarization with identity proofing and audio‑video recording, but requirements vary; confirm state notary commission rules first.
What audit evidence should I keep?
Maintain the full Audit Trail showing timestamps, IP addresses, authentication method, signed document copies, and any notary journal entries for reproducibility.
How do I correct a recorded error?
Errors typically require a corrective instrument such as a corrective deed or affidavit; consult counsel and coordinate with title and the recorder for specific procedures.

be ready to get more

Join over 28 million airSlate SignNow users

Sign Now