Business Record Letter

BUSINESS RECORD LETTER

Date of Letter:   Subject:

RECITALS

WHEREAS, the business known as maintains books, records, and other documents in the ordinary course of its business operations; and

WHEREAS, a request has been made for certain business records relating to covering the period from through .

WHEREAS, the undersigned is authorized to act as custodian of the records and to certify the authenticity and regularity of the business records described below.

SCOPE OF RECORDS

The records to which this letter pertains include originals, copies, electronic records, and derivative documents created, received, or maintained by the business in the ordinary course of business. Describe the categories of records produced or requested:

LIST OF RECORDS PRODUCED

Provide a specific, itemized description of the documents or electronic records produced, including identifying metadata where applicable (file name, date, custodian, database field names, printouts, reports):

METHOD OF RECORD KEEPING

The business records described above are maintained in the ordinary course of business as follows (select and describe storage media and systems used, including backup and archival procedures):

CUSTODIAN INFORMATION AND CERTIFICATION

I certify, as custodian of records, that the records described above were made at or near the time of the act, transaction, occurrence, or state of mind described, by—or from information transmitted by—persons with knowledge of those matters, and were kept in the ordinary course of the regular activity of the business. The information set forth in this letter is true and correct to the best of my knowledge and belief.

  I affirm under penalty of perjury that I am the custodian of records or other person duly authorized to make this certification and that the foregoing is true and correct.

CONFIDENTIALITY

The documents and information provided are designated confidential to the extent permitted by law. Unless otherwise compelled by an order of a tribunal of competent jurisdiction, recipient shall not disclose or disseminate the records beyond the scope necessary for the permitted use identified in this letter.

  I acknowledge receipt of these records and agree to preserve their confidentiality as set forth above.

LIMITATIONS

The business makes no representation or warranty as to the completeness, inferential meaning, or admissibility of the records other than the factual statements in this certification. The recipient is responsible for independently verifying any record relied upon for legal, regulatory, or business purposes.

GOVERNING LAW

This certification and any disputes arising under or in connection with this letter shall be governed by the laws of without regard to its conflict-of-law rules.

ENTIRE AGREEMENT

This letter constitutes the entire written certification of the custodian regarding the records described herein and supersedes any prior oral or written statements concerning the same subject matter.

Sign Now