Business Recordkeeping Checklist

BUSINESS RECORDKEEPING CHECKLIST

Parties and Identification

Client Name:

Service Provider Name:

Recitals

WHEREAS, Client conducts business activities that require consistent retention, organization and retrieval of corporate, financial and regulatory records; and

WHEREAS, Service Provider has experience advising on recordkeeping systems, retention schedules and compliance practices and is engaged by Client to evaluate, organize and document Client's business records and retention policies; and

WHEREAS, the parties desire to set forth a written checklist and related terms governing the review, organization and maintenance of Client's records as set forth in this Checklist and Agreement.

Business Identification Details

Scope of Work

The Service Provider will review Client's existing recordkeeping practices, identify gaps relative to standard retention requirements, implement or recommend retention categories, and deliver a written checklist and organization plan as described below.

Recordkeeping Checklist (Select items and add notes)

Corporate Records

Articles of Incorporation / Organization retained

Minutes and resolutions of meetings retained

Financial Records

Annual financial statements retained

Bank statements and reconciliations retained

Accounts payable retention period (years):

Tax Records

Federal and state tax returns retained

Tax document retention period (years):

Employment Records

Employee personnel files retained

Payroll and wage records retention period (years):

Legal, Contracts & Insurance

Executed contracts and agreements retained

Insurance policies and claims records retained:

Record Retention Policy Summary

Standard retention period for corporate records (years):

Standard retention period for financial records (years):

Standard retention period for employment records (years):

Payment Terms

Fee Amount (USD):

Term and Termination

Term Start Date:

Term End Date (or "ongoing"):

Termination Notice Period (days):

Upon termination, Service Provider will deliver to Client all checklist materials created and shall retain copies of Client records only as required by applicable law or as otherwise agreed in writing.

Confidentiality

Each party acknowledges that in performing services and exchanging records and information the other party may disclose information that is proprietary or confidential. The receiving party shall maintain confidentiality of such information, limit use to performance under this Checklist and Agreement, and not disclose such information except as required by law. Confidential information does not include information that is or becomes publicly known through no breach of this Agreement or that is independently developed.

Parties acknowledge and agree to the confidentiality provisions above.

Governing Law; Entire Agreement

This Checklist and Agreement shall be governed by and construed in accordance with the laws of the state of without regard to its conflict of law principles.

This document contains the entire agreement between the parties concerning the subject matter hereof and supersedes all prior and contemporaneous agreements, understandings and representations, whether written or oral, relating to the recordkeeping review and checklist described herein.

Acknowledgment and Certification

The undersigned certify that they have the authority to bind their respective entities, that the information provided in this Checklist is truthful to the best of their knowledge, and that they agree to the terms set forth in this Checklist and Agreement.

I certify that the information provided is accurate and consent to the terms above.

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