Identification
Full legal name, date of birth, and jurisdiction of residence—these establish the subject and are used for KBA and ID checks.
The Business Relevant Person Document creates an auditable record of who can bind or represent the organization, reduces onboarding friction for banking and vendor relationships, and supports regulatory due diligence obligations under KYC/AML frameworks and contractual requirements.
Organizations complete this document when naming authorized persons, disclosing beneficial owners, or designating compliance contacts for third parties and regulators.
Keep copies with corporate minute books and share only with trusted recipients; retention and distribution depend on the receiving party's requirements and applicable law.
Full legal name, date of birth, and jurisdiction of residence—these establish the subject and are used for KBA and ID checks.
Specific designation (for example, Authorized Signatory or Beneficial Owner) with a concise description of duties and limits.
Clear description of what the person may do on behalf of the business, monetary thresholds, and whether authority is exclusive or joint.
References to supporting documents such as driver license, passport, corporate resolution, or formation documents used to substantiate identity and authority.
Signature blocks with printed names, dates, and any notary or witness fields required by the recipient or governing law.
Record the retention schedule and location for the executed document to meet audit and regulatory obligations.
| Field | Configuration |
|---|---|
| Signer Authentication | Email link, SMS code, or ID verification |
| Conditional Fields | Show or hide fields based on prior answers |
| Audit Trail Settings | Capture IP, timestamp, and event log |
| Retention Location | Secure cloud repository with access controls |
Choose delivery channels and integrations that match your security and recordkeeping needs.
Use platform logging and access controls to preserve an auditable chain of custody for sensitive identity and authority records.
Provide upon payer request; delay may trigger backup withholding at 24%.
Must be distributed to recipients by January 31 each year.
Paper to IRS by February 28; electronic by March 31.
Form 1040 due April 15 (extension to October 15 with Form 4868).
Retain 3 years after hire or 1 year after termination, whichever is later (8 CFR §274a.2).